Letting the system assign a company ID
If you prefer to let the system assign the company code, do the following:
1. Leave the Company ID field blank.
2. Enter the company’s name in the Name field.
3. Make the appropriate entry in the City, State field.
When you tab out of the City, State field, the system automatically assigns a company code. The code consists of the first three characters of the company name, followed by the first three characters of the city name. For example, suppose Gifford Manufacturing is located in Columbus, Ohio. The system will assign a code of GIFCOL.
To prevent multiple companies from having the same code, the system will append a 2-digit suffix to each subsequent instance of the 6-character code. The suffix 01 will be assigned to the first instance of a duplicate code, 02 will be assigned to the second instance, and so on. For example, suppose that Gifford Manufacturing, Giffinger Machines, and Giffolk Distribution are all located in Columbus, Ohio. The system will assign codes of GIFCOL, GIFCOL01, and GIFCOL02, respectively.
After the system reaches 99 as the 2-digit suffix, it uses these suffixes:
• 00 ( assigned immediately after 99)
• A0 – A9, B0 – B9, C0 – C9, etc., through Z9. At this point, if you try to create a new ID, you are prompted to create your own ID because it can no longer auto-generate an ID.
