This is a required field. Enter a unique, alphanumeric ID code of up to six characters.

This is a required field.

Enter a free-form description of the payable item for which the pay type will be used. The description entered here is printed on the settlement sheet when the item is applied to a settlement. For example, if you are setting up a pay type for detention pay, you could enter "Detention" in this field.

Applicable only for use with standing deductions. Often, deductions are based on a percent of pay. By default, the percent is applied to the total taxable earnings on a settlement. However, for some deductions, you may want to apply the percentage only to earnings for pay details with specific pay types. The Pay Group field allows you to classify pay types for this purpose. For details on the Pay Group feature, see the Standing Deductions documentation.

If TMWSuite is configured to interface with a third-party accounting package, enter the base accounts payable general ledger number for the pay type in this field.

If TMWSuite is configured to interface with a third-party accounting package, enter the base payroll general ledger number for the pay type in this field.

Select the option that determines how the pay type will be used:

Select the type of measurement unit on which the rate is to be based. Commonly used options are :

Because of special coding associated with them, you should not use the following options:

Select the default unit of measure on which the pay is to be based. The options come from the CountUnits, DistanceUnits, FlatUnits, SizeUnits, VolumeUnits, and WeightUnits labels.

Select the calculation method for the pay type. The options come from the RateBy label.

Options are Yes or No. The default is Yes.

Note: The entry in the +/- field determines whether the pay type is positive or negative.

Allows you to deny or restricting access to specific pay types in Dispatch. Options are:

Not functional; do not make an entry.

Default rate.

1. The default amount is used only when you manually add a new pay detail. The system will automatically insert the default rate for you. If needed, you can override it.

2. When the pay type is used on a rate schedule, the rate specified on the schedule overrides the default rate recorded for the pay type.

3. If you plan to use the pay type for line item rate schedule(s), TMW recommends that you do not record a default rate on the pay type. A line item rate is applied only when the dollar amount for a pay detail is set to $.00. A default rate of an amount other than $.00 will prevent application of line item rates.

This field determines whether the dollar amount for the pay type is positive or negative. The options are:

These fields apply to pay types for deductions for which an additional charge may be involved, such as a card advance or an express check. The company issuing the cards that allow drivers to use an ATM or to request a check that is written against their account often charges fees, which the employer may pass on to the employee. Additionally, an employer may charge a nominal fee to cover the cost of additional paperwork involved in such transactions. For details, see the Advances/Fuel Purchases Import Interface Guide.

This field pertains to reasonability checking of pay details. It allows you to specify that the system is to check whether a $.00 dollar amount exists for a pay detail with this pay type at the time a pay record is saved. The options are:

This field allows you to specify the maximum amount allowed for a pay detail that is based on this pay type. The default is 99,999.99. If desired, replace the default value with a dollar amount that is applicable for your company.

This field pertains to reasonability checking of pay details. It allows you to specify that the system is to check whether the total amount for a pay detail with this pay type is more than a maximum dollar amount. The options are:

This field allows you to specify the minimum amount allowed for a pay detail having on this pay type. The default is -99,999.99. If desired, replace the default value with a dollar amount that is applicable for your company.

This field pertains to reasonability checking of pay details. It allows you to specify that the system is to check whether the total amount for a pay detail with this pay type is less than a minimum dollar amount. The options are:

This field applies to the quantity field for a pay detail with this pay type. The options are:

If you export pay data to third-party payroll services, you can use this field to associate the TMWSuite pay type with the payroll code used by your service. As a result, you do not need to use the PR GLAcct field for this purpose.

Used to set up a classification into which multiple pay types can be grouped. Microsoft® Dynamics GP does not require the detailed distinction provided by all the individual pay types you may use in TMWSuite. You can set up a class to eliminate duplication of information in Microsoft Dynamics GP.

For example, suppose you want to break out all driver wages (e.g., percent of revenue, dollar per mile, etc.) in TMWSuite, but lump it all together in Dynamics GP. To accomplish this, you must set up pay codes/types in both TMWSuite and Dynamics GP.

1. When a pay type record is designated as a pay class, it is not intended for use as a pay type when you create pay details.

2. Although pay classes were designed for use in transferring data to Dynamics GP, they can also be used for reporting purposes.

Applicable if you use TMWSuite's interface to Microsoft Dynamics GP. If the pay type is to be grouped under a particular pay class, select that pay class in this field.

Note: The options listed are pay type records for which the Use as a Class box has been selected. See the field description for Use as a class for more details.

Applicable only for pay types that are to be used with interactive fuel services, such as Comdata. For details, see the guide on the fuel import interface you have purchased.

This field can be used for a pay type that will be used for a standing deduction. Your entry determines how many days after it is first created that a deduction is to remain On Hold before the system forces it to be taken. Enter the desired number of days.

After the specified number of days passes, pay details with this pay type will automatically be set to a Released status in Final Settlements so that they become part of the resource's settlement. There will be no way for you to assign an On Hold status to them.

This check box allows you de-activate an existing pay type. Over time some pay type entries may become outdated and should no longer be used. In addition, there are many pay type entries marked as system codes that may not be applicable for the way your company does business. If the Retired box is selected, you will "retire" the pay type. Once retired, the pay type remains on file, but will no longer appear in drop-down lists in any application that allows you to create pay details. If desired, you can take a pay type out of retirement by clearing the check mark.

This field is displayed only if the Basis field is set to:

or

It is applicable for an accessorial item that is paid only if a related charge is billed to a customer. Your entry in this field identifies the charge type that is "linked" with this pay type. For details, see Accessorials that are paid based on accessorials that were billed.

Applicable if you want to require users to enter an authorization code for each pay detail that uses this pay type. If you select this box, an authorization code must be entered before pay details can be changed from an On Hold status to a Released status.

Select this box if you want to prevent users who are not set up as supervisors from deleting pay details having this pay type. For details, see Preventing non-supervisors from deleting pay.