TruckMate 2026.1 New Features: Back Office

The IRS revised Form 941 in March 2026. The changes expanded the overpayment section to support direct deposit refunds. Form 941 in Payroll and Returns Generator (MagMedia.exe) has had its wizard updated to match these changes.

Previously, line 15 was a single line for the overpayment amount:

Now it includes lines 15a-15e. These lines include the routing number, account type, and account number:

When a GL bank account (type BA001) is select for the 15a dropdown menu, the routing number (15c), account type (15d), and account number (15e) are autopopulated from GL Chart of Accounts.

If you use the direct deposit refund option, you have to complete some setup:

Both the US 941 and US 941 Schedule B forms have been updated in Crystal Reports to match the 2026 revised layout.

When running Calc Source Deds for Minnesota employees where the employer pays more than 50% of the PFML (Paid Family Medical Leave) contribution, PR Register needs a matching taxable benefit pay code to be configured in Payroll Configuration.

Previously, the setup warning only appeared the first time a user selected Calc Source Deds. If a user dismissed the setup warning and selected Calc Source Deds a second time without completing the setup, the warning did not reappear. The register then ran with incorrect deductions.

This issue has been resolved. Now, the warning reappears on every attempt until the pay code is properly configured.

Previously, T4A XML validation in Payroll and Returns Generator reported errors without specifying which driver or vendor was affected.

Error messages now include the driver’s or vendor’s name and ID.

Previously. when PR Register first opened, the Calc Source Deds option was incorrectly disabled for the first batch displayed.

The option is now correctly enabled on startup.

The One Big Beautiful Bill Act (OBBBA) introduced a federal tax deduction for qualifying overtime pay. No changes to TruckMate payroll calculations are required for Q1 2026. However, the 2026 W-2 will require new reporting:

Effective for the 2025 taxation year, Québec trucking businesses must file an RL-1 slip (Box O, code RD). This slip is for fees paid to Canadian-controlled private corporations (CCPCs) in the same industry, even when no Québec income tax was withheld.

The existing vendor RL-1 functionality in Payroll and Returns Generator already supports this scenario. If you are affected by this new requirement, you should review your 2025 vendor payments and consult your accountant or Revenu Québec to confirm which payments qualify.

The PUT /apinvoices endpoint now automatically recalculates due dates, discount dates, and aging dates when the GL Date or Invoice Aging Date changes. This now matches the current behavior for these applications.

New AP invoices correctly inherit currency code, intercompany flag, and payment terms from the vendor profile. Expense lines now expose invoice-currency fields (expenseBillRate and expenseAmountInInvoiceCurrency) on GET. They also accept an option isBillRate flag on POST/PUT for invoice-currency writes.

Multiple GL accounts can no longer be set as the default for the same account type and currency within a company. POST /glAccounts now always returns the newly created account, even in multi-company environments.

Probill validation now approves transitions only, removing a false block on normal edits. A new legDate field has been added to driver payment endpoints. The paymentDate field is deprecated but still functional.

Previous, numerous endpoints were returning incorrect HTTP status codes. They would return 200 instead of 404 and 500 instead of 400. These endpoints now show the correct error number and include descriptive error messages.

Fixes were applied to several desktop applications as a part of the Finance API improvements:

The Finance API now supports creating, retrieving, updating, and deleting AR cash receipts. Each cash receipt can be managed, along with its invoice payment applications (AR Payments) and on-account payments, through dedicated sub-resources.

The API enforces the same business rules as the desktop application. This includes write-off thresholds, intercompany restrictions, multi-currency validation, and balance checks.

Previously, in AR Cash Receipts, when you applied a payment on the Bills tab, the wrong Client ID was written to the applied payment record. This caused the Applied tab to show incorrect client information against each payment line.

The correct Client ID is now recorded consistently, regardless of how the payment is entered.

Previously, in AR Cash Receipts, changing the Date field on the Freight Bill Cash Entry tab did not automatically update the associated General Ledger (GL) entries on the GL tab. The GL had to be corrected manually after saving, which could lead to errors.

The GL tab now reflects the updated date correctly after saving.

Previously, the GET /finance/cashReceipts and GET /finance/cashReceipts/{cashReceiptId} responses returned incorrect field names.

The field transactionType has been corrected to paymentType. Related field names have been aligned with the OpenAPI specification and the field names in AR Cash Receipts.

In eManifest, 309 Cargo Only checkbox has been moved from the Defaults > CA (CBSA) tab to the Common tab. It has been changed to a dropdown list with country options:

Several changes have been made to the Customs tab in the Customer Service application:

When creating an eManifest from a US-bound dispatch trip, you can select the trip to use to create the manifest. To do this, select the Create manifest from existing dispatch trip checkbox.

You can then choose to create either a 358 conveyance manifest or a bundle:

A new application configuration option (app config) called EMAN.EXE - 309 Cargo-Only Manifest BOL Allotment has been added. This app config has two options:

In eManifest, a new option called Advance has been added to the Bill of Lading tab.

Select this option to open the BOL Selection window.

This window has these record types:

In this window you can: