Assigning resources in the Assign Driver/Equipment window

You can use the Assign Driver/Equipment window to:

  • Assign resources

  • Start or complete a trip

  • Specify whether the trip should begin and/or end with an empty move

The Assign Driver/Equipment window is available from the following windows:

  • Trip Folder

  • Planning Worksheet

  • Order Maintenance

Layout of the Assign Driver/Equipment window

To access the Assign Driver/Equipment window, do one of the following:

  • In Order Maintenance

    Retrieve the order, then click image1 Asset Assignment.

  • In the Trip Folder

    Retrieve the trip, then go to Edit > Asset Assignment.

  • In the Planning Worksheet

    Select the trip in the Available Trips grid, then go to Edit > Asset Assignment.

The window includes seven sections.

Show me

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Each section has a title that relates to the functionality of that section.

  • Resources/Assets/Status to be assigned to the current segment

  • Dead head start time, location and trailer(s) (if different than primary trailers)

  • First load/Shipper location and time for segment. Last unload/Consignee location and time for segment

  • Final destination time and location

  • Prior Tractor Location

  • Save Warnings: Errors tab

  • Leg Orders/Orders tab

Resources/Assets/Status section

The Assign Driver/Equipment window’s Resources/Assets/Status section contains fields needed to make resource assignments, update trip status, record hub miles, and record LghType1-2 (Trip Type) classifications.

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Field Definition

Tractor

ID of the tractor

Driver 1

ID of the primary driver

Driver 2

ID of the co-driver, if applicable

Trailer 1

ID of the primary trailer

Trailer 2

ID of the secondary trailer, if applicable

Carrier

ID for a carrier, if applicable

Status

Dispatch status of the trip. The options are:

  • Available
    Trip is ready for dispatch, but resources have not yet been assigned

  • Planned
    Tentative resource assignment has been made, but the driver has not yet been informed of the assignment

  • Dispatched
    Solid resource assignment has been made and the driver has been informed of the assignment; however, the trip has not yet begun

  • Started
    Trip is in progress

  • Completed
    Assigned resources have reached the final destination

Beg Hub and End Hub

Tractor’s odometer reading at the beginning and end of the trip. An entry is required only if you bill or pay by hub miles.

LghType1 - LghType2

User-defined fields used to categorize the trip segment based on classifications set up by your company. You can use the LghType1, and LghType2 labels to customize the field names and classification options.

Dead head start time, location and trailer(s) section

The Assign Driver/Equipment window’s Dead head start time, location and trailer(s) section contains fields needed to start the trip with an empty move.

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Field Definition

Enable Dead Head/Bobtail

Selecting the checkbox adds an empty move at the start of the trip. The remaining fields in this section are available only when you select the checkbox.

Note: By default, the checkbox is cleared. However, if you prefer that it be selected automatically, you can change the default behavior with the [Asset Assignment]DHCheckBox setting in your TTS50.

Start On

Estimated date/time the empty event should begin so that the tractor will arrive at the order’s first stop on time. The system sets this start time based on the departure date/time recorded for the last stop of its previous trip.

Note: By default, the travel time between the resource’s previous location and the first stop is used to calculate the start time for the trip. If you want, you can use the [Asset Assignment]UseTripStartForBeginEmptyTime setting to set the start time as one minute before the first pickup.

Event

Type of empty event that occurs at the start of the trip. The options are:

  • Begin Empty

  • Hook Empty Trailer

  • Begin Bobtail

  • Billable Begin Empty

  • Billable Begin Bobtail

at

Start location of the empty leg.

The system defaults an entry here, based on the last stop of the tractor’s previous trip.

Trailer 1

ID of the primary trailer assigned to the deadhead leg. Applicable only when the Event field is set to Begin Empty.

If the tractor ended its previous trip with an available trailer, the system assumes that the same trailer will be used on this trip. That trailer ID is shown by default. If needed, a different trailer can be selected.

Trailer 2

ID of the secondary trailer, if any, assigned to the deadhead leg. Applicable only when the Event field is set to Begin Empty.

If the tractor ended its previous trip with an available trailer, the system assumes that the same trailer will be used on this trip. That trailer ID is shown by default. If needed, a different trailer can be selected.

First load/Shipper location section

The Assign Driver/Equipment window’s First load/Shipper location section contains fields defining the trip’s initial pickup and final drop.

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Field Definition

Pickup on

Date/time the initial pickup is to be made

with

Event code recorded for the initial pickup

at

ID of the company at which the initial pickup will be made

Drop on

Date/time the final drop is to be made

with

Event code recorded for the final drop

at

ID of the company at which the final drop will be made

Final Destination time and location section

The Assign Driver/Equipment window’s Final Destination time and location section contains fields that define an empty move added to the end of the trip.

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Field Definition

Enable Return Leg

Selecting the checkbox adds an empty move at the end of the trip. The remaining fields in this section are available only when the checkbox is selected.

Note: By default, the checkbox is cleared. If you prefer that it be selected automatically, you can change the default behavior with the [Asset Assignment]ReturnLegCheckBox setting in your TTS50.

End at

Three fields identify the company location where the trip will end.

Use the first field to select the company ID. The system displays the company name and its city/state location in the remaining fields.

on

Date/time the trip is expected to end

event

Event type of the empty move. The options are:

  • Drop Empty Trailer

  • End Empty

  • Drop Trailer for Wash

  • End Bobtail

  • Billable End Bobtail

  • Billable End Empty

Prior Tractor Location

The Assign Driver/Equipment window’s Prior Tractor Location section displays information about the last event of the assigned tractor’s most recent trip when the trip has a status of Planned, Dispatched, Started, or Completed. All fields are read-only.

If the tractor is newly placed in service, prior trip information may be unavailable in the Prior Tractor Location section.

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Field Definition

Event

Last completed event on the tractor’s previous trip

Arrive

Date/time the tractor arrived at the location of the last event on its previous trip

Departed

Date/time the tractor departed from the location of the last event on its previous trip

Status

Status of the tractor’s previous trip

at

The first field displays the ID of the company associated with the final event on the tractor’s last trip. The second field displays the city/state location for that company.

Segment

Trip segment number assigned to the tractor’s last trip

Order

Order number associated with the tractor’s last trip

Driver 1

Primary driver assigned to the tractor’s last trip

Driver 2

Secondary driver, if any, assigned to the tractor’s last trip

Trailer 1

Primary trailer assigned to the tractor’s last trip

Trailer 2

Secondary trailer, if any, assigned to the tractor’s last trip

Save Warnings: Errors tab

The Assign Driver/Equipment window’s Save Warnings: Errors tab displays information about conflicts, such as schedule conflicts, resource expirations, and load requirement mismatches.

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The top of the tab displays the total number of warnings and errors currently affecting the trip.

  • Warnings
    The tab is yellow when there are warnings on the assignment. Warnings are defined as noncritical conflicts, such as an active Priority 2 expiration or a load requirement signified by a should condition. The resource assignment can be saved.

  • Errors
    The tab is red when there are errors on the assignment. Errors are defined as critical conflicts, such as an active Priority 1 expiration or a load requirement signified by a must condition. The resource assignment cannot be saved.

For detailed information about the types of information displayed on the Save Warnings: Errors tab and how to handle the conflicts displayed, see Responding to warnings and fixing errors.

Leg Orders/Orders tab

The Assign Driver/Equipment window’s Leg Orders/Orders tab displays information about the trip’s stops. All fields are read-only.

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The individual Leg Orders/Orders fields may vary based on system configuration. The most commonly used fields are defined in the table below. They are listed alphabetically.

Field Definition

Arrived

Indicates whether the stop’s arrival has occurred

  • Selected
    The arrival is complete

  • Cleared
    The arrival is not complete

CompanyCityState

City and state/province location of the company associated with the stop

CompanyID

ID of the company where the stop occurs

Completed

Indicates whether the stop’s departure has occurred

  • Selected
    The departure is complete

  • Cleared
    The departure is not complete

Driver

ID of the primary driver assigned to the trip

EventCode

Event code recorded for the stop

mov_number

Numeric system-assigned ID for the movement

OrderNumber

Unique system ID assigned to the order

StopArrivalDate

Date/time of the arrival at the stop

StopDepartureDate

Date/time of the departure from the stop

StopEarliestDate

Earliest date/time for the stop to occur

StopLatestDate

Latest date/time for the stop to occur

Tractor

ID of the tractor assigned to the trip

Trailer

ID of the primary trailer assigned to the trip