Layout of the Trip Folder

The TMW Operations Trip Folder is designed for non-shift based dispatch. It is used primarily by dispatchers who communicate regularly with drivers and/or carriers about their trip assignments. It is used to assign resources to an individual trip, and to enter updates as the trip progresses to completion. To access it, select Operations > Trip Folder.

The Trip Folder allows you to record details for a single movement. Primary information in this window includes:

  • The dates, times, and locations of all stops.

  • Events that occur at individual stops.

  • Resources (driver, tractor, trailer, and/or carrier) assigned to the trip.

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Trip folder - Trip Info tab

The Trip Folder’s Trip Info tab shows information for the stop currently selected on the Stops tab.

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It is divided into three sections.

Asset information

The Asset section shows information about resources assigned to the trip segment for the stop currently selected on the Stops tab.

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Fields in the following table are listed alphabetically.

Asset Assignment

System-assigned ID of the trip segment

Carrier

ID of the carrier assigned to the trip segment

Driver 1

ID and name of the primary driver assigned to the trip segment

Driver 2

ID and name of the co-driver assigned to the trip segment

LghType1 and LghType2

User-defined fields that allow you to categorize the trip segment based on classifications your company has defined

Note: The field names and options are defined in the LghType1 and LghType2 labels in the Edit User Definable Fields window.

Seg Mls

Total miles for the trip segment

Status

Current dispatch status of the trip segment. The most commonly used statuses are:

  • Available

    Trip is ready for dispatch; resources have not been pre-assigned.

  • Planned

    Resources have been pre-assigned, but the assignment has not yet been communicated to the driver/carrier.

  • Dispatched

    Resources have been pre-assigned, and the assignment has been communicated to the driver/carrier.

  • Started

    Trip is in progress.

Tractor

ID of the tractor assigned to the trip segment

Trailer 1

ID of the primary trailer assigned to the trip segment

Trailer 2

ID of the secondary trailer assigned to the trip segment

Order information

If the selected stop is billable, the Order section shows information about the Bill To company, revenue classifications, reference numbers, and free-form remarks.

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Note: If the selected stop is for an empty move that ends at a Bill To company, only the Bill To ID is shown. If the empty move ends at a company that is not a Bill To, all fields are blank.

Fields in the following table are listed alphabetically.

Bill To

ID of the company that will be billed for the shipment

Contact

Name of the contact at the company that ordered the shipment and/or will be billed for it

Order Reference Number

Reference number information is shown in two fields:

  • First field: Identifies the reference number type

  • Second field: Displays the reference number

Note: If more than one reference number is recorded for the order, the View button is red. Clicking the button opens a dialog box in which multiple order header reference numbers can be can added, edited, or deleted.

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RevType1-4

Revenue classification(s) recorded for the order

Notes:

  1. Classifying orders allows you to track the revenue collected for different types of loads.

  2. The names and options for these fields are user-defined. They are set up in the RevType1 - 4 labels in the Edit User Definable Fields window.

  3. You can use the [Order]SetRevType1-4DefaultFrom settings in your TTS50 to specify that the RevType1-4 fields be automatically populated with the option recorded in either the Bill To, Shipper, or Consignee company’s profile.

  4. You can use the [Order]ForceRevType1-4 settings in your TTS50 to specify if the RevType1 - 4 fields can be left as UNKNOWN.

Remarks

Free-form text that applies to the order

Totals group box

Information about the order identified above the Bill To field

Miles

Total billable miles for all* stops on the order

Volume

If the order’s commodities are measured by volume, shows the total volume for all commodities on the order

Count

If the order’s commodities are measured by count, shows the total count for all commodities on the order

Weight

If the order’s commodities are measured by weight, shows the total weight for all commodities on the order

Stops

Total number of stops on the order

Movement information

The Movement section shows information totals for mileage, billing charges, and pay for all orders on the trip. It also displays details regarding the move’s last update.

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Fields in the following table are listed alphabetically.

Movement

ID assigned to the movement

Order(s)

ID(s) assigned to the order(s) that make up the movement

Miles group box

Summarizes mileages for the whole movement

Loaded

Loaded miles for the move

Empty

Empty miles for the move

% Billable Miles

Percentage of total move miles that are billable

Total

Total miles for the entire movement

Pay group box

Summarizes pay for the movement

Compensation

Total line haul pay calculated for all trip segments

Reimbursement

Total dollar amount due the resource(s) for out-of-pocket expenditures they covered while performing the trip

Deductions

Total dollar amount that will be subtracted from the resources' trip pay

Total

Total amount due the resource(s) for performing the trip

Charges

Summarizes charges for all orders on the movement

LH

Total line haul dollar amount the Bill To(s) will be charged

Access

Total accessorial dollar amount

Total

Sum of the line haul and accessorial charges

Last Update group box

By

ID of the user who last updated the trip

App

Application in which the trip was last updated

On

Date/time the trip was last saved

Est. Revenue group box

Summarizes estimated revenue for the movement

$/LD Mile

Estimated per-mile revenue based on billable miles

$/Tot Mile

Estimated per-mile revenue based on total miles

Trip folder - Stops tab

The Trip Folder’s Stops tab is shown below the Trip Info tab.

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It lists data regarding the stops and events recorded for the trip. If needed, you can add, insert, or delete stops or events or commodities. You can also assign resources, and complete a stop.

On the Stops tab, you view the commodity associated with a stop by clicking image8 to expand the stop’s freight details.

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To collapse the freight details, click image10.

The most commonly used Stops tab fields are defined in the table below. They are listed alphabetically.

Address

Primary address of the company listed as the location for the stop

Address 2

Secondary address of the company listed as the location for the stop

Arrival Date

Date and time the driver is scheduled to arrive at the stop

Arrived

Indicates whether the arrival at the stop is completed.

  • When the checkbox is cleared, the stop’s status is Estimated.

  • When the checkbox is selected, the stop’s status is Completed.

Note: When the arrival at the final stop is set to Completed, the trip’s status changes from Started to Completed.

Arrived Late Reason

Reason for a late arrival at a stop. The options available in the drop-down come from the ReasonLate label.

Note: Depending on your system’s configuration, the system may require you to enter a reason for a late arrival before it will allow you to save a trip on which an actualized stop was made earlier or later than the time recorded in the Earliest and Latest date fields. This is controlled by these settings in the [Dispatch] section of your TTS50:

Avg. Dwell Time

Average dwell time for the company. For more information, see Viewing average facility dwell times.

Bill Mileage

Number of billable miles from the previous stop to this stop

Carrier

ID of the carrier assigned to the trip segment associated with the stop (if applicable)

City

City location of the stop

Comment

Free-form text comment recorded for the stop

Company ID

ID of the company where the stop occurs

Company Name

Name of the company where the stop occurs

Completed

Indicates whether resources have departed from the stop.

  • When the checkbox is cleared, the stop’s status is Estimated.

  • When the checkbox is selected, the stop’s status is Completed.

Contact

Person at the stop company’s location who may be called if needed

Departed Late Reason

Reason for a late departure from a stop. The options available in the drop-down come from the ReasonLate label.

Note: Depending on your system’s configuration, the system may require you to enter a reason for a late arrival before it will allow you to save a trip on which an actualized stop was made earlier or later than the time recorded in the Earliest and Latest date fields. This is controlled by these settings in the [Dispatch] section of your TTS50:

Departure Date

Date and time the driver is scheduled to leave the stop

Detention Status

The system determines detention time by tracking the amount of time a driver spends at a stop before departing. After the arrival time at the stop is actualized manually or by a TotalMail form, the system periodically checks to see whether the departure time has been actualized. The color of the indicator corresponds to the detention status of the trip.

  • Gray
    The driver is traveling from one stop to the next. This color appears in two situations:

    • The arrival at the first stop has not been actualized.

    • The departure from a stop is complete, but the arrival at the next stop has not been actualized.

  • Green
    The arrival at a stop has been actualized, but tolerances for yellow alerts, red alerts, and autobilling have not been exceeded.

  • Yellow
    The yellow alert tolerance for the stop type has elapsed.

  • Red
    The red alert tolerance for the stop type has elapsed.

Driver

ID of primary driver assigned to the trip at the stop

Driver 2

ID of secondary driver assigned to the trip at the stop

Driver Name

Name of the primary driver assigned to the trip

Driver 2 Name

Name of the secondary driver assigned to the trip

Earliest Date

Earliest date and time that the stop can occur

Event

Event type that identifies the primary activity that is to occur at the stop

Hub Miles

Actual odometer readings as reported by the driver at each stop

Latest Date

Latest date and time that the event for the stop can occur

Phone

Primary phone number for the stop company

Ref

Clicking in the field opens a dialog box in which multiple stop reference numbers can be can added, edited, or deleted. If more than one reference number is recorded for the stop, the Ref field is red.

Show me

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Ref Number

Reference number recorded for the stop

Ref Type

Reference number type recorded for the stop

Note: Reference number types are set up in the ReferenceNumber label in the Edit User Definable Fields window.

StopArrivalDate
Actualize

Date/time the arrival at the stop was completed

StopDepartureDate
Actualize

Date/time the departure from the stop was completed

Tractor

ID of the tractor assigned to the trip

Trailer

ID of the primary trailer assigned to the trip

Trailer 2

ID of the secondary trailer assigned to the trip

TripMileage

System computed mileage from the previous stop

Zipcode

ZIP/Postal code for the stop location

Trip folder - Freight tab

The Trip Folder’s Freight tab is shown below the Trip Info tab, to the right of the Stops tab. It shows billable stops and information about the commodities associated with those stops. Each line of commodity data is known as a freight detail.

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Non-billable stops and secondary events (such as check calls) are not listed. If needed, you can add, insert, or delete commodities on the tab.

Field definitions

The fields are listed alphabetically.

ActualQuantity

Quantity of the commodity that is actually picked up by the driver

Cmd

Code for the commodity being transported

CmdClass

Classification to which the commodity has been assigned in its profile

CmdDescription

Name of the commodity being transported

Company

ID of the company at which the stop associated with the commodity occurs

CompanyCity

City location of the company at which the stop associated with the commodity occurs

CompanyName

Name of the company at which the stop associated with the commodity occurs

Count

Number of pieces being transported

CountUnits

Unit of measure used to determine the count

EventCode

ID of the event type that identifies the primary activity that is to occur at the stop associated with the commodity

LegNumber

System-assigned ID that is associated automatically with each trip segment. A trip segment is the portion of a movement that is executed by the same driver and tractor.

Ref

Opens the reference number window. Clicking in the field opens a dialog box in which multiple freight detail reference numbers can be can added, edited, or deleted.

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Note: If more than one reference number is recorded for the stop, the Ref field is red.

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RefNumber

Reference number recorded for the commodity

RefNumType

Reference number type recorded for the commodity.

Note: Reference number types are set up in the ReferenceNumber label in the Edit User Definable Fields window.

Volume

Number that indicates the mass of the commodity, if measured by mass

Weight

Weight of the commodity, if measured by weight