Integration options: Comdata

This section contains Comdata integration options. Changes made to these options affect how TMT Fleet Maintenance interacts with third-party applications.

If you make incorrect changes to these options, you may alter how the system integrates with that application. Trimble recommends that you contact your system administrator before making changes.

To open the Integration Options page, go to Menu > Setup > Options > Integration Options.

Comdata

Comdata: USER
Select a User to Configure

Applies to

TMT Fleet Maintenance

Description

Lets you select the user you want to set options for.

Options

All available users are shown in the drop-down list.
Comdata: USER
Max Cost Per Transaction

Applies to

TMT Fleet Maintenance

Description

Sets the maximum amount the selected user can spend per transaction.

Options

Enter whole numbers with no commas or periods, such as 5000.
Comdata: USER
Max Cost Per Day

Applies to

TMT Fleet Maintenance

Description

Sets the maximum amount the selected user can spend per day.

Options

Enter whole numbers with no commas or periods, such as 10000.
Comdata: USER
Max Cost Per Month

Applies to

TMT Fleet Maintenance

Description

Sets the maximum amount the selected user can spend per month.

Options

Enter whole numbers with no commas or periods, such as 50000.
Comdata: USER
Only Allow Comdata Request on Invoice Entry

Applies to

TMT Fleet Maintenance

Description

Sets whether users can request Comdata after an invoice has been entered.

Options

  • NO (default)
    Users can make a Comdata request after an order after an invoice has been entered.

  • YES
    Users cannot make a Comdata request after an invoice has been entered. Users can only make a Comdata request when entering the invoice for the first time.
Comdata: USER
Require the Invoice Order Total to Match the Request

Applies to

TMT Fleet Maintenance

Description

Sets whether the Invoice Order Total must match the Request amount.

Options

  • NO (default)
    The Invoice Order Total does not have to match the Request amount.

  • YES (default)
    The Invoice Order Total must match the Request amount. The dollar amounts must match before you can close the invoice.

Additional notes

  • This option is only available if Only Allow Comdata Request on Invoice Entry is set to YES.
Comdata: USER
Do Not Allow Comdata Request on Closed Orders
First available in V.2023.2

Applies to

TMT Fleet Maintenance

Description

Controls whether users can generate Comdata requests after an order is closed.

Options

  • NO (default)
    Users can make a Comdata request after an order is closed.

  • YES
    Users cannot make a Comdata request after an order is closed. When this option is set to YES, the Request Credit Card button is turned off if the order status is canceled or closed.

Additional notes

This option applies to vendor repair orders and purchase orders.
Comdata: VCARD
Misc Lodging

Applies to

TMT Fleet Maintenance

Description

Options

  • NO
    Users cannot pay for lodgings, such as a hotel, with their VCARD.

  • YES (default)+ Users can pay for lodgings with their VCARD.