Set up Mail Settings

To set up the settings manager email address:

  1. Go to Menu > Configuration > Settings Manager.

  2. Click on the Misc Info tab. The Misc Info section is displayed.

  3. In the Mail Settings section, complete these fields as needed (none of these fields are required):

    Field Description

    Email Notice Account

    When set up to send emails, the program follows an email hierarchy to select the address to use as the Sender address. You can enter an email address in this field as a backup. If the program can’t find an email address for the logged-in user, it will use this address instead.

    Use Azure Comm Svcs

    If you select this checkbox, the program will use Azure Communication Services to send emails. Also, the page will refresh to remove SMTP related fields and add the Azure Comm Srvs Connection String field. Enter your connection string in this field and continue with Step 4.

    As a best practice, Trimble recommends using Azure Communication Services.

    SMTP Host

    If you are using SMTP, you can complete these fields to test the mail connection. If you leave these fields blank, then the program looks for these details in the web.config file. Based on the details, the program should decide whether the user is allowed to send email, but the precedence goes to these settings over the web.config file.

    Note: SSL stands for Secure Sockets Layer. If you want to use SSL, you should select the SMTP Enable SSL checkbox.

    SMTP Port

    SMTP User Name

    SMTP Password

    SMTP Enable SSL

    Note: Before TMT V.2025.3, this section was named SMTP Mail Settings. For more information, see About SMTP Basic Authentication.

  4. If you want to test your settings, you can select Test. This opens the Test Mail Configuration window. Complete the fields and select Send. If your recipient gets the email, your settings are correct.

  5. Click Save.

If the settings manager Email Notice Account field is blank, the Last Message column of the Report Scheduler displays an error message. It states, "Please set up the email address under Misc Info of Settings Manager."

If the Mail Settings Email Notice Account field is left blank, the Last Message column of the Report Scheduler will display an error message. It states, "Please set up the email address under Misc Info of Settings Manager."

About SMTP Basic Authentication

The primary reason for updating the email system in TMT V.2025.3 was to replace SMTP Basic Authentication (which MS Exchange Online was retiring), with more modern and secure authentication methods such as Client Submission (SMTP AUTH) or Azure Communication Services. The email system was also updated to enhance security and reliability.

For more information about the retirement of SMTP Basic Authentication and how to make sure your TMT setup is prepared, see TMT Remediation Steps for SMTP AUTH retirement.

If you are using Azure Communication Services, you many find these articles from Microsoft® helpful.