Integration options: TMWSuite

This section contains TMWSuite integration options. Changes made to these options affect how TMT Fleet Maintenance interacts with third-party applications.

If you make incorrect changes to these options, you may alter how the system integrates with that application. Trimble recommends that you contact your system administrator before making changes.

To open the Integration Options page, go to Menu > Setup > Options > Integration Options.

TMWSuite Basic Options

TMWSuite Basic Option: External Linked Server
First available in TMT Fleet Maintenance V.2021.3

Applies to

TMT Fleet Maintenance

Description

Controls whether the TMWSuite SQL Server connects to a TMT software as a service (SaaS) SQL Server using a dedicated VPN.

Options

  • NO (default)
    TMT does not try to connect to an external server.

    Use this option if the program can connect to the TMWSuite database from TMT Web.

  • YES
    The program uses the existing application web.config connection string to connect to the SQL Server instance that has the TMT database.

Additional notes

The program uses queries to retrieve data from and save date to the linked TMWSuite database. These queries use four-part linked query syntax: [server].[database].[dbo].[table]. This lets the program connect to the TMWSuite database when TMT Web cannot connect to it directly.

TMWSuite: General Options

TMWSuite General Option: Enforce Shop Commodity Codes
Before V.2022.3, this option was available at Menu > Setup > Options > Application Options > Interface > TMWSuite

Applies to

TMT Fleet Maintenance

Description

This option checks the commodity code shop restrictions for each wash ticket produced in TMWSuite.

If the commodity code has not been assigned to the shop, then an error message appears.

Options

  • NO (default)
    There are no restrictions on wash tickets coming over from TMWSuite.

  • YES
    Commodity codes on wash tickets from TMWSuite must match commodity code shop assignments in TMT Fleet Maintenance.

Additional notes

Commodity codes in TMWSuite must match commodity codes in TMT Fleet Maintenance.
TMWSuite General Option: Enable TMW.Suite

Applies to

TMT Fleet Maintenance

Description

Enables the integration with TMWSuite.

Options

  • NO (default)
    The TMWSuite integration is not turned on.

  • YES
    The TMWSuite integration is turned on.

Additional notes

Trimble recommends that you do not enable the integration until you are ready to go live, or you will not be able to dispatch units that have open repair orders in TMT.
TMWSuite General Option: Update Unit Physical location from TMW.Suite

Applies to

TMT Fleet Maintenance

Description

This option controls where the program gets a unit’s location: from TMT or TMW.Suite.

Options

  • NO (default)
    The program gets a unit’s physical location from TMT.

  • YES
    The program gets a unit’s physical location from TMWSuite.
TMWSuite General Option: Read Lat & Long from CheckCall table

Applies to

TMT Fleet Maintenance

Description

The integration reads latitude and longitude data from the CheckCall table.

Options

  • NO (default)
    Does not let the integration send unit positions from Visual Dispatch to TMT and to insert them into Road Calls.

  • YES
    Lets the integration send unit positions from Visual Dispatch to TMT and to insert them into Road Calls.
TMWSuite General Option: Do not send RO’s to TMW.Suite

Applies to

TMT Fleet Maintenance

Description

This option controls how TMT sends repair orders to TMW.Suite.

Options

Select an option from the dropdown list. Options are:

  • N Send all ROs (default)

  • P Send PM ROs

  • Y Do Not Send ROs
TMWSuite General Option: Synchronize Drivers from TMW.Suite

Applies to

TMT Fleet Maintenance

Description

Synchronizes driver information from TMW.Suite Driver Profile to the Driver Master in TMT. If the driver already exists in TMT, the information will be overwritten with the data from TMWSuite.

Options

  • NO (default)
    The program does not synchronize TMT Drivers with data from TMWSuite.

  • YES
    The program does synchronize TMT Drivers with data from TMWSuite.

Additional notes

This field controls the next two fields:

  • Validate Drivers in Road Calls from TMW.Suite

  • Default Shop for Drivers

If this field is set to NO, the other two fields are read only. If this field is set to YES, you can edit the other two fields.

The fields that will transfer for drivers are listed below. If any required fields are not completed in TMWSuite, then the integration will not add that driver data to TMT.

TMWSuite

TMT

Driver

Driver ID

Name (Last, First, Middle)

Last, First (middle initial is not used)

Address1

Address1

Address2

Address2

City, State, Zip

City, State, Zip

Social Security Number

DOES NOT Transfer for security reasons

Current Phone

Mobile Phone Number

Home Phone

Home Phone Number

Other Phone

Office Phone Number

Emergency Phone

Emergency Phone Number

Emerg. Contact

Emergency Contact

License Number

Driver’s License

License State

Appended to end of Driver’s License

License Class

License Class

Status

Status (if not terminated in TMWSuite then all others are ACTIVE in TMT)

Hired Date

Hired Date

Terminated Date

Terminated Date
TMWSuite General Option: Validate Drivers in Road Calls from TMW.Suite

Applies to

TMT Fleet Maintenance

Description

This option lets you set whether the integration validates drivers in Road Calls using information from TMWSuite.

Options

  • NO (default)
    The integration will not validate drivers in Road Calls from TMWSuite.

  • YES
    The integration will validate drivers in Road Calls from TMWSuite.

Additional notes

This option is not available unless Synchronize Drivers from TMW.Suite is set to YES.
TMWSuite General Option: Default Shop for Drivers

Applies to

TMT Fleet Maintenance

Description

Sets the default shop for drivers.

Options

Enter the default shop ID for drivers.

Additional notes

  1. This option is not available unless Synchronize Drivers from TMW.Suite is set to YES. If so, this field is required.

  2. A company must be set up in TMWSuite’s File Maintenance and the company name must match the name of the shop in TMT for this option to work correctly.
TMWSuite General Option: Use RO Promise Date

Applies to

TMT Fleet Maintenance

Description

Sets whether the integration uses the Promise By Date of the repair order.

Options

  • NO (default)
    The integration does not use the Promise By Date of the repair order.

  • YES
    The integration does use the Promise By Date of the repair order.
TMWSuite General Option: Send UA Serial Number

Applies to

TMT Fleet Maintenance

Description

UA stands for unit accessory. This option lets you set whether the integration sends the UA serial number from TMT to TMWSuite.

Options

  • NO (default)
    The integration does not send the UA serial number to TMWSuite.

  • YES The integration does send the UA serial number to TMWSuite.
TMWSuite General Option: Send RO Open date as Suite Expiration date

Applies to

TMT Fleet Maintenance

Description

This option lets you set whether the integration sends the TMT RO Open date as the TMWSuite Expiration date.

Options

  • NO (default)
    The integration does not send the RO open date as the TMWSuite expiration date.

  • YES
    The integration does send the RO open date as the TMWSuite expiration date.
TMWSuite General Option: Do Not receive Customer from TMW.Suite

Applies to

TMT Fleet Maintenance

Description

This option lets you set whether TMT receives customer data from TMW.Suite.

Options

  • NO (default)
    TMT does receive customer data from TMWSuite.

  • YES
    TMT does not receive customer data from TMWSuite.

Important: Be aware that these options may appear to be backward, but they are correct.

  • Selecting NO means that you are disagreeing with the statement "Do Not receive Customer from TMW.Suite."

  • Selecting YES means that you are agreeing with the statement "Do Not receive Customer from TMW.Suite."
TMWSuite General Option: Use Open-Ended Expiration Dates
First available in V.2023.1

Applies to

TMT Fleet Maintenance

Description

This option sets whether the program calculates expiration dates to send to TMWSuite.

Options

  • NO (default)
    The program will not use open-ended expiration dates. Instead, it will use the current expiration date calculation (Start Date/Today’s Date + Estimated Days in Shop = End Date). The program then sends the calculated expiration date to TMWSuite.

  • YES
    The program will send open-ended expiration dates to TMW Suite.

TMWSuite: Unit Options

TMWSuite Unit Option: Send Pending Orders Due

Applies to

TMT Fleet Maintenance

Description

This option lets you send pending repair orders to TMWSuite as Pending. Work Pending Repair Orders will have an expiration code of PEND and show as Work Pending in the File Maintenance Tractor/Trailer Expirations.

Options

  • NO (default)
    The program will not let you send pending repair orders to TMWSuite as Pending instead of In the Shop.

  • YES
    The program will let you send pending repair orders to TMWSuite as Pending.

Additional notes

If you set this option to NO, you cannot edit the Send Pending to TMW Suite as Keydate option.
TMWSuite Unit Option: Send Pending to TMW Suite as Keydate

Applies to

TMT Fleet Maintenance

Description

This option lets you set whether the program sends the pending RO to TMWSuite as a PM with a keydate.

Options

  • NO (default)
    The program will not let you send pending repair orders to TMWSuite with a keydate. The unit cannot be dispatched.

  • YES
    The program will let you send pending repair orders to TMWSuite with a keydate. The unit can still be dispatched.

Additional notes

You cannot edit this option if Send Pending Orders Due is set to NO.
TMWSuite Unit Option: Use Alternative Process Units Job

Applies to

TMT Fleet Maintenance

Description

This option controls how the program sends Unit Type and Unit Activity data to TMWSuite.

Options

  • N (No, default)
    The program processes unit data following standard procedures.

  • 1 Use Version 1
    The program processes unit data according to the settings of these options:

  • Send Unit Type to Tractor Type 1

  • Send Unit Type to Trailer Type 1

  • Send Unit Activity to Tractor Type 1

  • Send Unit Activity to Trailer Type 1

Additional notes

If you set this option to YES, you must review and update these settings as needed:

  • Send Unit Type to Tractor Type 1

  • Send Unit Type to Trailer Type 1

  • Send Unit Activity to Tractor Type 1

  • Send Unit Activity to Trailer Type 1
TMWSuite Unit Option: Send Unit Type to Tractor Type 1

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends the Unit Type value to the TMWSuite Tractor Type 1 field.

Options

  • NO (default)
    TMT does not send the Unit Type value to the TMWSuite Tractor Type 1 field.

  • YES
    TMT does send the Unit Type value to the TMWSuite Tractor Type 1 field.

Additional notes

You cannot edit this option if Use Alternative Process Units Job it set to N.
TMWSuite Unit Option: Send Unit Type to Trailer Type 1

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends the Unit Type value to the TMWSuite Trailer Type 1 field.

Options

  • NO (default)
    TMT does not send the Unit Type value to the TMWSuite Trailer Type 1 field.

  • YES
    TMT does send the Unit Type value to the TMWSuite Trailer Type 1 field.

Additional notes

You cannot edit this option if Use Alternative Process Units Job it set to N.
TMWSuite Unit Option: Send Unit Activity to Tractor Type 1

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends the Unit Activity value to the TMWSuite Tractor Type 1 field.

Options

  • NO (default)
    TMT does not send the Unit Activity value to the TMWSuite Tractor Type 1 field.

  • YES
    TMT does send the Unit Activity value to the TMWSuite Tractor Type 1 field.

Additional notes

You cannot edit this option if Use Alternative Process Units Job it set to N.
TMWSuite Unit Option: Send Unit Activity to Trailer Type 1

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends the Unit Activity value to the TMWSuite Trailer Type 1 field.

Options

  • NO (default)
    TMT does not send the Unit Activity value to the TMWSuite Trailer Type 1 field.

  • YES
    TMT does send the Unit Activity value to the TMWSuite Trailer Type 1 field.

Additional notes

You cannot edit this option if Use Alternative Process Units Job it set to N.
TMWSuite Unit Option: Map UDF1 to Terminal

Applies to

TMT Fleet Maintenance

Description

This options lets you map the TMT user-defined field 1 (UDF1) value to the TMWSuite Terminal field.

Options

  • NO (default)
    TMT does not map the UDF1 value to the TMWSuite Terminal field.

  • YES
    TMT does map the UDF1 value to the TMWSuite Terminal field.
TMWSuite Unit Option: Populate Gross Weight
First available in TMT Fleet Maintenance V.2020.2

Applies to

TMT Fleet Maintenance

Description

Controls how the program sends weight measurements to TMWSuite.

Options

  • NO (default)
    The weight in TMT Fleet Maintenance fills the Tare Weight field in TMWSuite for both tractors and trailers.

  • YES
    The weight in TMT Fleet Maintenance fills the Gross Weight field in TMWSuite for both tractors and trailers.
TMWSuite Unit Option: Send Unit Alias to TMW Suite

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends the Dedicated Unit Number value to the TMWSuite ALIAS_NAME field. For information about the Dedicated Unit Number, see Dedicated Unit Number in the Unit Misc tab topic.

Options

  • NO (default)
    TMT does not send the unit Dedicated Unit Number value to TMWSuite.

  • YES
    TMT does send the unit Dedicated Unit Number value to TMWSuite.
TMWSuite Unit Option: Send Unit Accessory to TMW Suite

Applies to

TMT Fleet Maintenance

Description

This option controls whether the program sends unit accessory data to TMWSuite.

Options

  • NO (default)
    The program does not send unit accessory data to TMWSuite.

  • YES
    The program does send unit accessory data to TMWSuite.
TMWSuite Unit Option: Send PM Due date for Expiration

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends the preventive maintenance (PM) due date for expiration to TMWSuite.

Options

  • NO (default)
    The program does not send the PM Due date data to TMWSuite.

  • YES
    The program does send the PM Due date data to TMWSuite.
TMWSuite Unit Option: Send Unit UDF to TMW Suite

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends any user-defined fields (UDFs) for the unit to TMWSuite.

Options

  • NO (default)
    TMT does not send unit UDF data to TMWSuite.

  • YES
    TMT does send unit UDF data to TMWSuite.
TMWSuite Unit Option: Do not Send MPG to TMWSuite

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends calculated miles per gallon (MPG) for the unit to TMWSuite.

Options

  • NO (default)
    TMT does send MPG data to TMWSuite.

  • YES
    TMT does not send MPG data to TMWSuite.

Important: Be aware that these options may appear to be backward, but they are correct.

  • Selecting NO means that you are disagreeing with the statement "Do not Send MPG to TMWSuite."

  • Selecting YES means that you are agreeing with the statement "Do not Send MPG to TMWSuite."
TMWSuite Unit Option: Do not Send Division to TMW Suite

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends the unit’s Division to TMWSuite.

Options

  • NO (default)
    TMT does send Division data to TMWSuite.

  • YES
    TMT does not send Division data to TMWSuite.

Important: Be aware that these options may appear to be backward, but they are correct.

  • Selecting NO means that you are disagreeing with the statement "Do not Send Division to TMW Suite."

  • Selecting YES means that you are agreeing with the statement "Do not Send Division to TMW Suite."
TMWSuite Unit Option: Do not Send UDF2 to TMW Suite as Misc1

Applies to

TMT Fleet Maintenance

Description

This option controls whether TMT sends the unit’s user-defined field 2 (UDF2) data to TMWSuite for use as the Misc1 value.

Options

  • NO (default)
    TMT does send the unit’s UDF2 value to TMWSuite. TMWSuite uses the value as Misc1.

  • YES
    TMT does not send the unit’s UDF2 value to TMWSuite. TMWSuite uses the value as Misc1.

Important: Be aware that these options may appear to be backward, but they are correct.

  • Selecting NO means that you are disagreeing with the statement "Do not Send UDF2 to TMW Suite as Misc1."

  • Selecting YES means that you are agreeing with the statement "Do not Send UDF2 to TMW Suite as Misc1."
TMWSuite Unit Option: Estimated Days in Shop

Applies to

TMT Fleet Maintenance

Description

This option lets you set a value for the average time a unit spends in the shop. The program then uses this value when calculating the current expiration date (Start Date/Today’s Date + Estimated Days in Shop = End Date).

Options

Select a number from the dropdown list.
TMWSuite Unit Option: Update Subdivision to Unit User Field 2 from TMWSuite
First available in TMT Fleet Maintenance V.2025.2

Applies to

TMT Fleet Maintenance

Description

This option lets you control whether the integration updates the TMT Unit Master record Unit User Field 2 with the data from the Unit Subdivision field in TMWSuite.

Options

  • NO (default)
    The integration will not update the TMT Unit User Field 2 field with the Unit Subdivision value from TMWSuite.

  • YES
    The integration will update the TMT Unit User Field 2 field with the Unit Subdivision value from TMWSuite.

Additional notes

  1. Unit User Field 2 MUST exist on the TMT Unit Master Definitions tab if you have the TMWSUITE integration turned on.

  2. Upon updating to TMT V.2025.2:
    Previously, you could not access this option in TMT; it could only be enabled by a database administrator. If a database administrator previously set this option to YES in the database, the TMT V.2025.2 update process will set this value to NULL. You MUST set this new option to NO on the Integration Options page to restore the previous behavior.
TMWSuite Unit Option: Update Fleet to Unit User Field 4 from TMWSuite
First available in TMT Fleet Maintenance V.2025.2

Applies to

TMT Fleet Maintenance

Description

This option lets you control whether the integration updates the TMT Unit Master record Unit User Field 4 with the data from the Unit Fleet field in TMWSuite.

Options

  • NO (default)
    The integration will not update the TMT Unit User Field 4 field with the Unit Fleet value from TMWSuite.

  • YES
    The integration will update the TMT Unit User Field 4 field with the Unit Fleet value from TMWSuite.

Additional notes

  1. Unit User Field 4 MUST exist on the TMT Unit Master Definitions tab if you have the TMWSUITE integration turned on.

  2. Upon updating to TMT V.2025.2:
    Previously, you could not access this option in TMT; it could only be enabled by a database administrator. If a database administrator previously set this option to YES in the database, the TMT V.2025.2 update process will set this value to NULL. You MUST set this new option to NO on the Integration Options page to restore the previous behavior.