Scroll Tractors

The Find Tractors scroll window, shown here, can be accessed by selecting Tools > Scroll Tractors or by pressing CTRL+T.

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Note that the window has these tabs: Quick Find, Classifications, Tractor, Accessories, User, Geography, and Map.

Quick Find tab

Use this tab to set restrictions based on ID, tractor type, or driver.

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Restriction Field Description

Number

Tractor ID

TrcType1

TrcType1 classification to which the tractor was assigned

Note: The field name and options are set up in the TrcType1 label in System Administration.

Driver ID

ID of the driver who last drove the tractor

Include retired tractors?

When selected, the system will include tractors with an Out of Service status in the list.
Restrictions entered in the Quick Find tab are compared against data entered in tractor profiles in File Maintenance.

Classifications tab

Use this tab to set restrictions based on user-defined entries on tractor profiles.

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Restriction Field Description

Company

Company classification to which the tractor was assigned

Note: The field name is hard-coded, but the options are set up in the Company label in the System Administration application.

Div

Division classification to which the tractor was assigned

Note: The options are set up in the Division label in the System Administration application.

Fleet

Fleet classification to which the tractor was assigned

Note: The field name is hard-coded, but the options are set up in the Fleet label in the System Administration application.

Terminal

Terminal classification to which the tractor was assigned

Note: The field name is hard-coded, but the options are set up in the Terminal label in the System Administration application.

Owner

ID of the tractor’s Pay To entity
Restrictions entered in the Classifications tab will be compared against data entered in tractor profiles in File Maintenance.

Tractor tab

Use this tab to set restrictions based on tractor identification information.

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Restriction Field Description

License St/No.

Two fields display to the right of this field name. The first is for the state/province in which the tractor is licensed. The second is for the tractor license number.

Serial #

Tractor serial number

Make/Model/Yr

Three fields display to the right of this field name. The first is for the engine’s manufacturer, the second is for the engine model, and the third is for the tractor’s year of manufacture.
Restrictions entered in the Tractor tab will be compared against data entered in tractor profiles in File Maintenance.

Accessories tab

Use this tab to set restrictions based on items attached to or carried by tractors. This is useful when you need a list of tractors that satisfy tractor-related load requirements for an order.

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Restriction Field Description

Accessory

Type of accessory found on the tractor

Note: Tractor accessories are set up in the TrcAcc label in System Administration.

Quantity

Two fields exist for recording quantity:

  • In the first field, select Equals, At Least, At Most, More Than, or Less Than.

  • In the second field, enter a quantity.
Restrictions entered in the Accessories tab will be compared against data entered in the Tractor Accessory List window for tractor profiles in File Maintenance.

User tab

Use this tab to set restrictions based on user-defined tractor classifications and remarks.

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Restriction Field Description

TrcType 2 - 4

Tractor classifications to which the tractor was assigned

Note: The field names and options are set up in the TrcType 2 - 4 labels in System Administration.

Executing Terminal

You can restrict the list of tractors by the executing terminal (carrier representative) recorded in tractor profiles.

Specifying an executing terminal allows you to find tractors that are assigned to a specific cost center. When necessary, this will enable you to use only tractors that are assigned to that cost center.

Notes:

  1. For details on setting up executing terminals or carrier representatives, see:

    Guide: Status Based Loads Grid | Chapter: Setting up the system to use booking and executing entities

  2. For details on associating tractors with branches, see:

    Guide: File Maintenance | Chapter: Branch File Maintenance | Section: Associating cost centers with companies and resources

TrcMisc 1 - 4

Free-form comments recorded for the tractor

Note: The field names are set up in the TrcMisc 1 - 4 labels in System Administration

Note: Restrictions entered in the User tab will be compared against data entered in tractor profiles in File Maintenance.

Geography tab

Use this tab to set restrictions based on tractor location.

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Restriction Field Description

City Name

City, state/province, and county where the tractor is located currently, or (for a tractor with an In Use dispatch status) where it will be located when its current trip is finished

Note: The county designation appears when a state has more than one city with the same name.

State

State/province where the tractor is located currently, or (for a tractor with an In Use dispatch status) where it will be located when its current trip is finished

Zip Code

Zip/postal code for the place where the tractor is located currently, or (for a tractor with an In Use dispatch status) where it will be located when its current trip is finished

County

County for the place where the tractor is located currently, or (for a tractor with an In Use dispatch status) where it will be located when its current trip is finished

Company

Company where the tractor is located currently, or (for a tractor with an In Use dispatch status) where it will be located when its current trip is finished

Region 1 - 4

Region designation for the place where the tractor is located currently, or (for a tractor with an In Use dispatch status) where it will be located when its current trip is finished

Map tab

Use this tab to select from three mapping methods:

  • Last completed trip.

  • Current trip with current GPS location (default).

  • GPS locations within a specified date range.

Note: To view a map based on your selection, click the Map button.

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Restriction Field Description

Last Trip

This option displays the selected resource’s last completed trip. It shows the dispatched route in green and the actual GPS route in blue. Deviations from the dispatched route may be due to road construction, mechanical problems, etc. The resource’s GPS locations are marked with a blue truck icon. The red truck icon is the final GPS location on the trip. Clicking the icons displays a pop-up information window.

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Current GPS Position

This option shows the dispatched route for the current trip in green. A yellow truck icon displays at the current GPS location. Click the yellow truck to display a pop-up information window.

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GPS Date Range

This option adds From and To date range fields. Depending on the dates you enter, several trips may be plotted. The map displays a series of GPS positions for the selected resource for the selected period.

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After the map window appears, you can print it or close it. If needed, you can zoom the view.

  1. When plotting multiple trips, performance time may become an issue.

  2. If no GPS data is available for the selected driver or tractor, the system displays this message instead of a map:

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Profile Tractor window

When you highlight a tractor record in the Find Tractors scroll window and click Profile, the Profile Tractor window is displayed. Additional information displays on these tabs: Main, Availability/Company Information, Additional Information, Assignment History, Expirations, Accessories, and Notes.

Data in the Profile Tractor window cannot be modified here.

Main

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The Main tab is display only. It provides most of the data entered in the tractor profile in File Maintenance.

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Availability/
Company Information

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The Availability/Company Information tab is display only. It provides the following information about the tractor:

  • Next planned trip (if any).

  • Where the tractor is located currently, or (for a tractor with an In Use dispatch status) where it will finish the current trip.

  • The tractor’s current status.

  • ID(s) of the driver(s) who last drove the tractor.

  • ID of the tractor’s Pay To entity (if applicable).

  • Classifications recorded for the tractor in the Company, Division, Fleet, and Terminal fields in File Maintenance.

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Additional Information

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The Additional Information tab is display only. It provides the following information about the tractor:

  • Classifications recorded for the tractor in the TrcType 1 - 4 fields in File Maintenance.

  • Comments recorded for the tractor in the TrcMisc 1 - 4 fields in File Maintenance.

  • Date the tractor record was created in File Maintenance, as well as when it was last updated and by whom.

  • The tractor’s MC terminal ID code and phone number.

  • The tractor’s Account Type code (e.g., Accounts Payable, Payroll or None).

  • Whether the tractor record was created via the Quick Add window (which is accessed via the Tools > Add Tractor command).

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Assignment History

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The History tab is display only. It allows you to retrieve a listing of all the trips to which the tractor was assigned during a specified date range. Enter the start and end dates in the range in the lower area of the window. Then click Retrieve.

Note: The To date automatically defaults to the current date; the From date defaults to 30 days prior to the current date.

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Expirations

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The Expirations tab allows you to look up active expiration records for the tractor.

Notes:

  1. To view a list of existing records, in the lower area of the window enter the From and To dates in the range. Then click Retrieve.

  2. The To date automatically defaults to the current date; the From date defaults to 30 days prior to the current date.

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Accessories

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The Accessories tab allows you to look up accessory records for the tractor.

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Notes

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The Notes tab allows you to look up notes kept on the tractor.

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