Tractor profiles

For ACE and ACI, a tractor profile must specify basic tractor identification, plus the tractor conveyance type and ACE Compliance information.

For ACE and ACI, Conveyance type is synonymous with tractor.

Selecting a tractor type as the ACE conveyance type

A tractor profile contains tractor type (TrcType1-4) fields. Your company can use these fields to categorize its tractors. You must specify whether eManifest obtains the equipment type description from a tractor type field or if you want to use the generic TRACTOR(SEMI) description.

ACE:TractorType

If you specify a TrcType1-4 field in the ACE:TractorType General Info Table setting, the corresponding label must contain options describing tractor conveyance types. You add these options in the System Administration application.

This illustration demonstrates a sample TrcType4 label.

image1

You can also edit the label’s Name field. When you do, your change is applied to that field in the tractor profile. For information on setting up the options, see:

Guide: System Administration | Chapter: Using the label file to customize fields

Creating an ACE/ACI compliant tractor profile

The profile of a tractor assigned to ACE or ACI trips requires the following information:

  • License number and state

  • Vehicle identification number

  • Conveyance type

  • ACE Compliance information

Creating the tractor profile in TMWSuite

To create an ACE/ACI compliant tractor profile in TMWSuite File Maintenance, follow these steps:

  1. In Tractor File Maintenance, do one of the following:

    • To create a new tractor profile, click image2 New.

    • To edit an existing tractor profile, enter the tractor ID in the Tractor field and click image3 Open.

  2. In the tractor profile, make the following entries.

    image4

    Required field: *

    Field Definition

    License *

    Tractor’s license number

    State

    State or province issuing the tractor license

    TrcType 1, 2, 3, or 4
    (Tractor Conveyance Type)

    If your system is set up to obtain the tractor conveyance type from a tractor type field, select the conveyance type from the tractor type field specified by the ACE:TractorType General Info Table setting.

    If you are using the generic value, selecting options in any tractor type field will not affect the conveyance type shown on eManifests.

    VIN *

    Tractor’s Vehicle Identification Number

  3. To enter ACE Compliance information for the tractor, click image5 next to the Purchased section at the bottom of the window.
    The Additional Tractor Information window opens.

    image6

  4. Make the following entries:

    Required field: *

    Field Definition

    ACE Type ID *

    Select ACE ID from the drop-down list.

    Notes:

    1. An ACE ID is a unique code issued by U.S. Customs and Border Protection (CBP) that can be assigned to a driver, passenger, tractor, or trailer.

    2. The field displays all default options defined by the AceIDtype label. Only the Ace ID option applies to tractor profiles.

    ACE ID *

    Enter the ID assigned to the tractor.

    Insurance Company

    Enter the name of the company that has insured the tractor.

    Note: Insurance information is also required if the tractor will be hauling hazardous loads across the border.

    Policy Information

    Enter the tractor insurance policy number.

    Tractor License Country[blue]**

    Enter the two-character ISO country code for the country where the tractor is licensed. For ISO country codes, visit:

    https://www.iso.org/iso/country_codes.htm

    DOT Number *

    Enter the US Department of Transportation number assigned to the tractor.

    Transponder ID *

    Enter the number of the proximity transponder affixed to the tractor’s windshield, if one is present.

    Policy Year

    Enter the year the tractor’s insurance policy became effective.

    Insured Amount

    Enter the dollar amount for which the tractor is insured.

  5. Click image5 again to close the window.

  6. Click image7 Save.

Creating the tractor profile in TMW Operations

To create an ACE/ACI compliant tractor profile in the TMW Operations Tractor Profile window, follow these steps:

  1. Go to Tools > Profiles > Tractor Profile.
    The Trailer Profile window opens.

  2. Do one of the following:

    • To create a new tractor profile, click image8 New.

    • To edit an existing tractor profile, enter the tractor ID in the Tractor ID field, and click image9 Open.

  3. Click the Information tab.

    image10

  4. In the Specifications section, make the following entries.

    Required field: *

    Field Definition

    License *

    Tractor’s license number

    State

    State or province issuing the tractor license

  5. Make the following entries on the Details tab:

    image11

    Required field: *

    Field Definition

    Purchased

    VIN *

    Tractor’s Vehicle Identification Number

    Ace Compliance

    ACEIDType *

    Select ACE ID from the drop-down list.

    Notes:

    1. An ACE ID is a unique code issued by U.S. Customs and Border Protection (CBP) that can be assigned to a driver, passenger, tractor, or trailer.

    2. The field displays all default options defined by the AceIDtype label. Only the Ace ID option applies to tractor profiles.

    ACE ID *

    Enter the ID assigned to the tractor.

    Insurance Company

    Enter the name of the company that has insured the tractor.

    Policy Information

    Enter the tractor insurance policy number.

    Country *

    Enter the two-character ISO country code for the country where the tractor is licensed. For ISO country codes, visit:

    https://www.iso.org/iso/country_codes.htm

    DOT Number *

    Enter the US Department of Transportation number assigned to the tractor.

    Transponder ID *

    Enter the number of the proximity transponder affixed to the tractor’s windshield, if one is present.

    Policy Year

    Enter the year the tractor’s insurance policy became effective.

    Insured Amount

    Enter the dollar amount for which the tractor is insured.

  6. Click the User Definables tab.

  7. Use the Tractor Type1-4 fields to identify the tractor conveyance type.

    • If your system is set up to obtain the tractor conveyance type from a tractor type field, select the conveyance type from the tractor type field specified by the ACE:TractorType General Info Table setting.

    • If you are using the generic value, selecting options in any tractor type field will not affect the conveyance type shown on eManifests.

      image12

  8. Click image13 Save.