Set up Core Tracking

A core is a used part that can be rebuilt. When a part such as an engine, transmission, or alternator is replaced, the old part is often returned to the supplier as a core. The supplier can then refurbish the core to make it usable again. This process helps reduce costs and waste by recycling parts.

You can also think of a core like a refundable deposit. When you buy a new part, you’re also charged for the core. When you return the old, used core part, you get a credit back. Core Tracking helps you keep up with these valuable used parts and their statuses.

This topic reviews the steps to set up Core Tracking.

  1. Enable the Core Tracking Application Options

  2. Link Core parts to Parent parts

  3. Push parts to Shop Inventory

Important Compatibility Information

Core Tracking works with most part types, but not all. You cannot track cores for these part types:

  • SUPPLIES

  • FLUIDS

  • TIRE

  • CASING

  • KIT

  • SPARE

Enable the Core Tracking Application Options

  1. Go to Setup > Options > Application Options > Inventory.

  2. Set the Enable Core Tracking Application option to YES.

  3. Select the Default PO Type for Core Credits. You can choose Standard or Credit.

  4. Select Save.

Link Core parts to Parent parts

You’ll need to connect the core part record to its main part record in your Parts Catalog.

  1. Go to Menu > Masters > Parts Catalog. This opens the Part Catalog page.

  2. In your parts catalog, link the core part to its parent part.
    Note: The parent part and its linked core part are treated as separate records in the program.

  3. From the Part Type dropdown list, select CORE.

Push parts to Shop Inventory

When you add a parent part from your catalog to your shop’s inventory, the linked core part will also be added automatically. When you add a parent part from the catalog to your shop’s inventory, the linked core part will automatically be added to the same shop.

For more information

Once you’ve set up Core Tracking, you can review your cores on the The Used Core Bank Listing page.