Using layouts to add security and control user actions

TMW Back Office allows system administrators to modify layouts for windows, data grids, and menus. Designing layouts, saving them, and assigning them to users, allow you to control what users can see and edit.

When you design a menu/toolbar layout, you can

  • Add or remove menu options or toolbar icons.

  • Change the viewing size of toolbar icons.

  • Reposition menus or toolbars.

  • Save the menu settings separately, or as part of the window layout.

  • Include customized menu settings with the window layout.

When you design a window layout, you can

  • Add to or hide fields from the window.

  • Apply security to fields or parts of windows by making them read-only or hidden.

  • Make data entry efficient by moving fields or changing the tabbing order.

  • Add, reposition, or remove detail tabs.

  • Save menu settings as part of the window layout.

When you design a data grid layout, you can

  • Show only the columns that apply to your business.

  • Reposition columns to allow users to see data in a logical order.

  • Apply default sorts and filters so that data is ready for review immediately upon users' access.

  • Make data entry columns read-only or hidden.

  • Use condition equations to cause a field to be read only when certain conditions are met in another field of the same record.

  • Add conditional formatting to columns.

To set up a layout, follow these basic steps:

  1. Examine the data that is available on the menu, window, or data grid.

  2. Determine which users or user groups need to edit or view individual data elements.

  3. Configure menus and toolbars.

    1. Customize menus.

    2. Customize toolbars.

    3. Save the menu and toolbar settings.

  4. Configure the window.

    1. Base a new layout on the factory default.

    2. Make a new layout from an existing user-defined layout.

    3. Add fields to the window.

    4. Apply field-level security.

  5. Configure any data grids.

    1. Configure display of data grids.

    2. Apply grid-level security.

    3. Apply conditional formatting.

    4. Apply conditional editing.

    5. Save the layout.

  6. Assign the layout to users or user groups.