Working with truck stop profiles

The Truck Stops window allows you to create and edit truck stop profiles.

image1

TMW Operations will automatically create truck stop profiles based on information contained in a fuel purchases/advances import file. When the import data is processed, the profiles are created. If you use this method to create profiles, you may need to fill in missing information, such as a street address or ZIP Code. You can do this in the Truck Stops window.

To add or edit truck stop profiles, follow these steps.

  1. Go to Operations > Fuel Maintenance > Truck Stops.
    The Truck Stops window opens.

    Field definitions

    Required field: *

    Fuel Stop ID *

    Unique code assigned to the truck stop by the vendor

    PayTo *

    Pay To company that will receive payments for this direct bill truck stop

    Note: This field is applicable only if you are using TMWSuite Microsoft Dynamics GP Integration. For details, see:

    Guide: Advances/Fuel Purchases Import Interface | Appendix: Creating payable invoices when processing purchases and advances

    Name

    Name of the truck stop

    Address

    Street address of the truck stop

    City/State/Zip

    City, state, and ZIP Code of the truck stop

    Phone

    Telephone number of the truck stop

    Authorized

    Not used at this time

    Fax Number

    Fax number of the truck stop

    Email

    Email address of the truck stop

    Default Rebate %

    Default rebate percentage associated with transactions at this truck stop

    Payable Account

    Payable account number used to categorize purchases made at the truck stop

    Note: This field is applicable only if you are using TMWSuite Microsoft Dynamics GP Integration. For details, see:

    Guide: Advances/Fuel Purchases Import Interface | Appendix: Creating payable invoices when processing purchases and advances

  2. Do any of the following:

    • Add a new profile

      1. Click image2 New.

      2. Make entries in the fields as needed.

    • Edit an existing profile

      1. In the Fuel Stop ID field, enter or select the ID for the profile you want to edit.

        image3

      2. Make changes as needed.

  3. When you have completed all edits, click image4 Save.