Editing event codes

Event codes identify the activity that occurs at a stop. You can use the Event Code Maintenance window to edit event codes.

By default, all users can edit event codes. You can limit who has the ability to change event codes by removing the Tools > Tools Maintenance > Event Code Maintenance menu command for those users. For details, see Customizing menus.

Creating new event codes

In TMW Operations, you have the ability to create custom event codes. Custom event codes function the same way as default system event codes.

It is recommended that you contact Trimble Support before creating new event codes.

To create new event codes, follow these steps:

Go to Tools > Tools Maintenance > Event Code Maintenance.
The Event Code Maintenance window opens.
Select the event code row on which you want to base the new event code.
Click Add.
A new row appears at the bottom of the Event Code Maintenance grid.

Note: The new row automatically fills in the Like Event Code, Billable, and Payable fields based on the selected event code.

Make the appropriate entries to the following fields:

Field	Description
Event Code	Enter the event code abbreviation. Note: You can enter up to 6 characters for the abbreviation.
Name	Enter the event code name. Note: You can enter up to 25 characters for the name.
Like Event Code	Displays all system event codes. Select the code on which the new code will be based.
Billable	Select the checkbox if the event is billable.
Payable	Select the checkbox if the event is payable.
Code	Enter a sequential number. This number determines the sort order in the Event drop-down list. Notes: If this column is not displayed, use the Field Chooser to add it. For details, see Adding and hiding columns. When you add a new event code, the system automatically assigns a zero in the Code field. To edit the Code field, you need to change the column security to full access. For details, see Changing the column’s status to full access.

Field

Description

Event Code

Enter the event code abbreviation.

Note: You can enter up to 6 characters for the abbreviation.

Name

Enter the event code name.

Note: You can enter up to 25 characters for the name.

Like Event Code

Displays all system event codes. Select the code on which the new code will be based.

Billable

Select the checkbox if the event is billable.

Payable

Select the checkbox if the event is payable.

Code

Enter a sequential number. This number determines the sort order in the Event drop-down list.

Notes:

If this column is not displayed, use the Field Chooser to add it. For details, see Adding and hiding columns.
When you add a new event code, the system automatically assigns a zero in the Code field. To edit the Code field, you need to change the column security to full access. For details, see Changing the column’s status to full access.

To retain your changes, press TAB or click in another field, and click Save.

Note: You must close and reopen TMW Operations for the new event code to be available in the Event drop-down list.

Changing the event code name

You can rename existing event codes to match your company’s language.

You cannot change the abbreviation in the Event Code field for an existing event.

To change the event code’s name, follow these steps:

Go to Tools > Tools Maintenance > Event Code Maintenance.
The Event Code Maintenance window opens.
Select the event code you want to rename.
Enter the new name in the Name field.

Note: You can enter up to 25 characters for the event code name.
To retain your changes, press TAB or click in another field, and click Save.

Note: You must close and reopen TMW Operations for the new event code to be available.

Retiring or deleting an event code

If you have event codes that become obsolete, you can retire or delete them.

Retiring an event code does not remove it from the Event Code Maintenance window.
Deleting an event code makes it unavailable in the system.

Deleting or retiring system event codes may cause system performance issues or cause TMW Operations to stop responding. Contact Trimble Support before attempting to retire or delete event codes. Retiring an event code should be safer than deleting it.

These changes will take effect the next time you create a new order. This will not remove the code from existing trips.

Retiring an event code

To retire an event code, follow these steps:

Go to Tools > Tools Maintenance > Event Code Maintenance.
The Event Code Maintenance window opens.
Select the event code you want to retire.
Select the Retired checkbox.

Note: If you want to return an event code to the Event drop-down list, clear the Retired checkbox.
To retain your changes, press TAB or click in another field, and click Save.

Deleting an event code

To delete an event code, follow these steps:

Go to Tools > Tools Maintenance > Event Code Maintenance.
The Event Code Maintenance window opens.
Select the event code you want to delete.
Click Delete Item.

Warning: The system automatically saves after you delete an event code. No warning message is displayed.