Setting up guaranteed pay

First available in TMW Back Office: 2019.1

You can set up the system to pay drivers a guaranteed pay amount per pay period. If a driver’s pay for the period is less than the specified amount, the system creates an additional pay detail for the difference during the Collect process. You specify the guaranteed pay amount in the drivers' profile.

There may be types of pay you do not want the system to include when it checks that the driver’s pay meets the guaranteed amount, such as toll reimbursements. The system allows you two ways to exclude pay from the guaranteed pay calculation.

  • You can set a flag on the pay type.

    When the system calculates for guaranteed pay, it excludes all pay based on that pay type.

  • You can set a flag on individual pay details that were added manually.

    When the system calculates for guaranteed pay, it excludes the flagged pay details.

    Notes:

    1. You can set the flag in the Trip Settlements Folder, the Time Settlements Folder, the Final Settlements Folder, and in the Profit and Loss tab in TMW Operations.

    2. You cannot manually exclude pay that was automatically computed by the system.

Specifying the guaranteed amount

You specify the guaranteed pay amount in the driver’s profile.

  1. Go to Tools > Profiles > Driver Profile.
    The Driver Profile appears.

  2. Select the driver ID in the Driver ID field and press ENTER.
    The system retrieves the driver’s record.

  3. Select the User Definables tab.

  4. Enter the guaranteed pay amount in the Guaranteed Pay field.

  5. Click image7 Save.

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Setting up the Guaranteed Pay pay type

The Guaranteed Pay pay type should be preloaded in your system. If not, set it up like this example.

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Excluding types of pay

You can exclude specific types of pay from the guaranteed amount, such as toll reimbursements or fuel surcharges.

In Settlements, you can manually exclude individual pay details from the guaranteed amount. This applies only to pay details added manually. You cannot manually exclude pay that was computed by the system.

Follow these steps to specify the pay types you want to exclude from the guaranteed pay calculation.

  1. Go to Tools > Setup > Pay Type Maintenance.
    The Pay Type Maintenance window appears.

  2. Select the pay type you want to exclude.

  3. Select the Exclude Guarantee Pay check box.

  4. Click image7 Save.

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