TMT Fleet Maintenance V.2023.3 Release Notes

Changes to SQL Server cardinality are affecting the performance of TMT Web. The issue happens when SQL Server compatibility mode is set to 120 or greater. This has been identified through Trimble benchmarking and customer feedback.

At this time, Trimble recommends that you set the SQL Server option for Legacy Cardinality Estimation to ON. This will lessen the effects of the new SQL Server cardinality behavior, which still needs further assessment/improvements in TMT Web.

Follow the directions for your tablet and browser to allow pop-up windows.

This involves web.config changes, and it can be done without taking an upgrade. However, we strongly encourage you to upgrade to a later version of TMT Web for the greatest level of mitigation.

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800-663-0626. Select option 5.

Added a new date format to export accounting data. Using this option, you can export data with whichever date format is used for preview. A date format delimiter option has also been included.

Enhanced the Innovative IES Accounting Integration process with the option of resetting the next accounting export execution to the next run time in case of error, with the Reset button. Also added the ability to run on demand with the Run Immediately button. The run immediately function sets the next transaction start time to a date/time prior to the current date/time.

Added new search criteria and results columns:

These columns appear alphabetically in the list and are hidden by default. The columns have all capabilities of the other columns (sorting, filtering, page persistence).

Added the VIN Serial Number field from the Unit Master. You can see the VIN on the Parts Request tab of Parts Workstation.

Fixed an issue with Time Card Editor where the Manager couldn’t close a timecard if the employee didn’t clock out.

Added the Associated Unit field to the Road Call and Road Call Listing pages. This field is controlled by two options in the Application and Shop Options under Repairs; "Display Associated Unit Field" and "Require Associated Unit". If an Associated Unit is included in the Road Call, that value will automatically populate in ROs and VROs created from that Road Call.

Added the Associated Unit field. When any updates are made to the field, the program will track it in the Road Calls Notes History.

Added the Associated Unit field to the Road Call and Road Call Listing pages. This field is controlled by two options in the Application and Shop Options under Repairs:

If an associated unit is included in the road call, the program automatically populates that value in ROs and VROs created from that road call.

Added filter and sorting options to the columns available under the Units tab of Clone Unit page.

Added a minimizing option to the Clone Unit page to expand and collapse the top half of the page.

Created an API that lets the program create Road Calls.

Resolved an issue with the Standard Repair Order API that would not allow users to create standard repair orders (SROs) with a status of PENDING. Previously, trying to create a standard repair order in PENDING status through the API resulted in a 500 server error. You can now create a Standard Repair Order in PENDING status.

Added a Unit History button. Users are taken to a search screen and can enter in a unit number, begin date, and end date. The program then shows all resulting inspection tickets in that time frame.

The AMS web installer now adds the TMWAMS INTEGRATION PMs and TMWAMS Audit Purge jobs into SQL automatically for any databases that are new or previously installed that did not have them.

Modified the Repair Order Section search so that it shows Pending RO sections while you create a Parts Request. This is in addition to showing the Open and Complete sections.

Added the ability to edit serialized parts with the IN-TRANSIT transfer method. You can now edit part and serial numbers.

Added a new option: Allow Creating of 'Customer On The Fly' In Workstation? The option is in the Employee Permissions section. This option is set to NO as default.

Two changes have been made to the Orders tab Tax on Fees? field.

When the program calculates the taxes subtotal, it will only add the fees where you selected the Enabled checkbox on the Tax on Fee Configuration window.

When adding a meter to a new unit, the first meter you add is made the Primary meter by default.

When working with purchase orders (POs), you can now add parts to an RO section in Pending status. After receiving the PO, the parts will appear in Pending RO Sections. When this section gets added to an open RO, the part lines will be added along with the section.

You can now edit a section on an estimate that is linked to a repair order (RO). However, you can only edit the estimate if:

The Application Option Create Estimates Sections By Job Codes used to have three sub-options. These sub-options have been promoted to full options:

These three options now work independently of the Create Estimates Sections By Job Codes option setting. If you set one or more of these new options to YES, the program will copy the part, service, and/or fee lines from the estimates to repair orders whether the repair order section has a job code or not.

Corrected multiple issues including:

We enhanced the Inspection Ticket report number generator to handle high-volume record loads to ensure that the Inspection Ticket numbers are generated as expected.

Note: This resolution affects DVIR records returned by Geotab’s API.

Updated the comment line character length to 4000 characters.

Updated the comment line character length to 4000 characters.

Updated the comment line character length to 4000 characters.

Added the Primary Bin field to the PO Detail grid.

Modified the Repair Order Section search so that it shows Pending RO sections while you create a Parts Request. This is in addition to showing the Open and Complete sections.

Added a new window: Customer/Unit on the Fly. This window lets you create customers and units while you are creating a repair order. When you have this feature turned on, you can enter a new customer name in the RO Customer field. When you press TAB, the program opens the Customer/Unit on the Fly window. You can then create a new customer and/or unit.

To turn this feature on:

When working with purchase orders (POs), you can now add parts to an RO section in Pending status. After receiving the PO, the parts will appear in Pending RO Sections. When this section gets added to an open RO, the part lines will be added along with the section.

Added the Reason for Delay field to the sub-grid. The field shows the value selected during section creation. The Reason for Delay field will be displayed in Listing Page at the Section level.

Added the ability to approve a VRO from the header page if you are authorized to approve repair orders. Clicking Approve opens the approval window where you can add comments.

Introduced a new tab to the Repair Order Details section: Failed Inspections. This tab lists all the inspection items for the unit. You can add these inspections items to the repair order similar to how you would add a Work Pending section. You can also do this from the Manage Forms window of Shop Planner, Shop Scheduler, and the Road Calls pages.

The Repair Request button has been updated to serve two functions:

Note: This feature was also included in V.2023.2.2. It only applies to interfaces which offer repair requests through TMT.

If the vendor on the Vendor Repair Order is mapped to an Integration, and the user created a Repair Request for that order, the Repair Site and Pay Method fields will be turned off.

Updated the comment line character length to 4000 characters.

Updated the comment line character length to 4000 characters.

Updated the comment line character length to 4000 characters.

Added the Reason for Delay field to the sub-grid. The field shows the value selected during section creation. The Reason for Delay field will be displayed in Listing Page at the Section level.

Updated the comment line character length to 4000 characters.

Increased the maximum characters of comment line and the tool tip to be 4000 on the Warranty Claims pages.

Increased the maximum characters of comment line and the tool tip to be 4000 on the Warranty Potential Claims pages.

When adding a meter to a new unit, the first meter you add is made the Primary meter by default.

The Application Option Create Estimates Sections By Job Codes used to have three sub-options. These sub-options have been promoted to full options:

These three options now work independently of the Create Estimates Sections By Job Codes option setting. If you set one or more of these new options to YES, the program will copy the part, service, and/or fee lines from the estimates to repair orders whether the repair order section has a job code or not.

All new installations of an AMS database now have the Inventory Accounting Method set to Average Cost by default. Upgrading to V.2023.3 will not change your current settings, and you can still modify this field after initial installation.

The Default Shipping Status Code option has been separated into three separate options:

You get to these options by going to Menu > Setup > Application Options > Inventory > Parts Transfer.

The Application Option Create Estimates Sections By Job Codes used to have three sub-options. These sub-options have been promoted to full options:

These three options now work independently of the Create Estimates Sections By Job Codes option setting. If you set one or more of these new options to YES, the program will copy the part, service, and/or fee lines from the estimates to repair orders whether the repair order section has a job code or not.

Changed all of the Set Schedule Start Time fields from a dropdown list to a text field. Now you can set service schedules up to the minute from 1 minute to 59 minutes per hour. For example, you could set the time to 4:13 AM. You can find all the Set Schedule Start Time fields by going to Menu > Setup > Options > Integration Options > IES > Service_Schedule.

Vouchers created using the McLeod interface now will display the Unit number in the description of each line item within the file. This update is for the Voucher files only.

The Default Shipping Status Code option has been separated into three separate options:

You get to these options by going to Menu > Setup > Application Options > Inventory > Parts Transfer.

Introduced two new parameters to the Integration Tool Kit API GetReceivableInvoiceByKey:

Added a new Add button to the Repair and Inspection Detail tabs that lets you maintain all normal TTP functionality while you are in portrait mode on a mobile device. Basic functions include adding a section to an RO, creating an RO from an Inspection Ticket, and so on.

Line Comments for ROs now allow up to 4000 characters to match the character limit in TMT.

Added an additional check for net profile users to have the SSO enabled tag. When both of the options for SSO in the Settings Manager are set to YES and the SSO Enabled option for a user is set to YES, the user can access the application. When any of the options are set to NO, the user cannot access the application and will receive the message "User is not authorized for Single Sign-On. Please check! Would you like to log out from Single Sign-On?"

Added a new Sticky Notes icon on the TTP Job Activity page. The icon only appears when there are sticky notes associated with a unit, customer, or repair order. The icon will also display the sticky card count.

Sticky notes for shop, employee, or other categories won’t be visible in TTP. Each sticky note card will only allow a maximum of 256 characters. When no sticky notes are available, the Sticky Notes icon will be hidden from view.

This illustration shows the Sticky Note icon:

TTP now has the ability to edit sticky notes. Sticky messages that have been edited in TMT or TTP will be in sync with each other.

Increased the character limit to 4000 to track longer comments. This matches the new character limit in TMT.

Created new Unit/Customer on the Fly window. Added the ability to search for units using the VIN numbers and to search for customers using their DOT numbers.

Auto-populated Description values no longer exceed maximum character limits in the Unit/Customer on the Fly window. Added a feature to create a new unit with an existing unit and VIN number when the Allow Duplicate VIN Serial Numbers option is turned on.

The tire initialization panel now lets you update the tire pressure and tire depth readings on the Job dashboard, Unit dashboard, and Inspection dashboard pages.

You can now scan a unit’s VIN number when creating a repair order in TTP. If the VIN is in the Unit master, TTP automatically fills in the unit information.

You can now scan a Customers DOT number when creating a repair order in TTP.

Corrected an issue where notes lose formatting when you save them.

Corrected an issue where partially filled Purchase orders couldn’t be disbursed again.

Corrected Purchase Orders (POs) so they maintain their credit and debit accounts when either of these Application Options are set for a shop:

This prevents POs from hitting the error trap when disbursing.

Corrected an issue where, if order lines were similar, the program would not export them to QuickBooks.

Updated the Remit Vendor field so that vendors up to 15 characters will be sent over to GP when exporting AP transactions. TMT allows up to 24 total characters for Remit Vendor; however, all characters after 15 get truncated in the Accounting grid and export.

When the Use AP Remit Code option is on for any AP order, the program checks to see if there is a remit vendor on the order. It then checks whether that vendor has an AP Remit Code and, if not, then it uses the Remit Vendor. If there is no Remit Vendor on the order, the program checks whether there is a Remit Vendor in the Vendors master record see if it has an AP Remit Code. If there is no Remit Vendor, then it checks to see if the Vendor on the order has an AP Remit Code. If not, the program uses the Vendor.

Fixed an issue with GP Accounting so that taxes, freight, and miscellaneous fees are not duplicated in the total amount of the order as well as their own entry if the Include In Inventory Application Option is set to NO.

When there is a Remit Vendor involved with AP transactions, the McLeod interface first checks to see if there is an AP Remit Code. If there is not, then the interface sends the Remit Vendor ID. If that fails, the interface sends the Vendor ID.

Fixed an issue where barcode labels got cut off when printed.

When fuel data is being imported, and there is no default shop set up in Setup > Options > Application Options > General > Default Shop or in the Import setup, the program now opens a window asking you to enter the shop information.

Fixed an issue where, if you selected multiple invoices using the CTRL key, only the invoices on the first page would show on the Detail and Summary reports.

Corrected a console error with the search results if you were using sub-queries.

Corrected the behavior of Parts Workstation Part Request to remain in a COMPLETED Status and not update to FILLED status if the part is filled, and then the RO line is deleted, and the section canceled. Also, the program clears the Part Request.

Fixed an Issue with Time Card Editor where you could not edit a CLOSED indirect order.

Fixed the issue of the report not containing the signature if the technician signed off in TTP.

When the Require Driver Number On Road Calls Application Option is set to NO, the program no longer removes the name if one is provided.

Fixed an issue where doing an advanced search for a shop by name was not returning values if you only entered a partial name.

Fixed an issue where doing an advanced search for a shop by name was not returning values if you only typed a partial name.

Corrected the Road Call Listing page to show the correct Completed Date and Time. Also fixed the report so that reviewing the road call does not update the date and time field.

Fixed the Open Repairs tab. It now saves the page state when you sort by Section Open in descending order, and then you filter the table by Unit.

Fixed the issue where UserField1 - 8 columns names appear on the Shop Scheduler/Planner pages instead of the defined field labels that were set up on the User Fields page. You open the page by going to Menu > Setup > User Fields.

Updated the Indirect Charge Code dropdown list on the Employee Time Card screen so that displaying longer codes does not overlap other records.

Fixed the issue where UserField1 - 8 columns names appear on the Shop Scheduler/Planner pages instead of the defined field labels that were set up on the User Fields page. You open the page by going to Menu > Setup > User Fields.

Fixed the Service Center licensed environments to display both retail and company units regardless of their company flag in the database.

The program now correctly calculates utilization when you edit a meter reading to a lesser value.

If you have a larger menu logo, the program will correctly display windows on order on the screen.

The API can handle Work Orders sent from the TravelCenters of America (TA) integration when a section already exists on the order and has a job code assignment. The order won’t fail when being sent or received.

REPAIRLIMIT value within the UNITS table can no longer be NULL. Any previous record set to NULL will be updated to 0. All other values will remain unchanged.

Updated the stored procedure USP_METERMAID_CREATE to convert meters date format to British format (that is, day, month, year) if the database is set to use that format. This corrects an issue where any day after the twelfth of the month caused errors.

Fixed an issue in the TMWSuite Installer that caused an ambiguous column name error.

When upgrading the program, the web installer respects all pre-set SQL job settings. It will not re-enable disabled SQL jobs or modify their schedules.

Fixed an issue where doing an advanced search for a shop by name was not returning values if you only entered a partial name.

Corrected an issue where, when transferring parts with a price value greater than three digits, the unit price field on the part transfer page wasn’t displaying the correct value.

You can create a part that uses the Area Category units of measure (UOMs).

You can create a part that uses the Area Category units of measure (UOMs).

Corrected an issue where you couldn’t delete parts attached to orders in CLOSED or CANCELED status. For CLOSED orders, the program will not let you delete the part if the on hand count is greater than 0.

On the Customer Price window, fixed the issue of renaming the Difference column header to Profit. Corrected the calculation part of the Price and Profit column for AVGCOST/FIFO/LIFO.

Fixed the Cost History tab of Shop Inventory to show the shop cost instead of the customer cost after editing the quantity on an invoice with customer markup.

On the Parts tab, Accessories sub-tab, corrected an error when an accessory part (Non-Serial) is added to the unit, it should update the Masters > Units > Parts > Accessories tab with correct expiry date for the previous record and set Active to N. A new row is now inserted with an updated In-Service date and Active set to Y.

When an accessory part (Non-Serial) is removed from the unit, it updates the Masters > Units > Parts > Accessories tab with correct expiry date without inserting a new row.

On the Parts tab, Serialized sub-tab, when the standard/accessory serialized part is removed from the unit, the program updates the Unit Serialized tab with the correct expiry date without inserting a new row.

Corrected an issue where if the shop name had a space in it, clicking the shop hyperlink would display an error. Corrected pages are:

Fixed the issue of invoice estimate not showing the markup based on the price table.

Fixed the Bill to Customer field. It now applies component code restriction when the Bill To Customer is changed if the existing section does not meet the restrictions for that customer. The program shows the error message, "XXX is not a valid Component Code for customer XXX." This prevents users from changing the customer to one outside the component restrictions.

When you select the RO hyperlink, the Estimates page now only creates standard repair orders. It no longer creates erroneous Vendor Repair Orders (VROs).

Fixed the issue where only 30 fuel tickets could be invoiced at a time.

Fixed the behavior of Inspection Tickets Listing page. When the Filter Inspection Tickets By Domicile Shop Application Option is set to YES, the Inspection Tickets Listing screen will show any inspections that have an RO associated with the unit’s domicile shop.

Corrected an error with repair orders and invoices where job code allocations exceeded 100%, preventing users from closing the order.

Fixed the issue of invoices showing negative profit in the invoice total after users consolidated multiple part lines for the same part number with same price on the repair invoice.

Fixed an issue where the invoice Accounts tab did not update with the account disbursement summary after the order status was changed to CLOSED.

Fixed the Cost History tab of Shop Inventory to show the shop cost instead of the customer cost after editing the quantity on an invoice with customer markup.

Fixed an issue where the repair invoice was not showing the current user date as the invoice opened date when the Set Invoice Date and RO Close Date Equal to RO Complete Date Application Option was set to NO. You can change this setting by going to Menu > Setup > Options > Application Options > Invoicing.

Fixed an issue where the repair order or invoice would close before the program was done checking for parts on order. This issue only occurred when there was slow network connectivity.

Fixed the issue where only 30 fuel tickets could be invoiced at a time.

Fixed an issue where the invoice was not showing the updated values from the estimate for taxes and fees if a user edited them.

Fixed an issue where, if you selected multiple invoices using the CTRL key, only the ones on the first page would show on the detail and summary reports.

During rebills of VRO invoices, the rebill PO was getting completed and closed with the VRO instead of going to CANCELED status with the credit. This issue has been fixed.

Fixed the issue where only 30 fuel tickets could be invoiced at a time.

Corrected the Purchase Order detail page Attachments option to show images in maximized view.

The program prevents you from saving a purchase order if you:

If you set Vendor Supplied to YES for a non-vendor part, the program clears the Part Number field and turns the field background red. The Save button is turned off until you fix the error.

Freight cost is now calculated correctly in inventory and accounting when Include Freight Charges In Inventory Costs is set to YES and values are rounded.

Corrected the behavior of the purchase order Invoice Date field so that it can accept a date earlier than the Open Date without displaying an error message. Also, this is applicable to all purchase order types (Standard, Blanket, Credit, and VPO).

Corrected an issue on purchase orders where users could change the shop by using the advanced search feature after items were added to the purchase order.

Corrected the behavior of vendor repair order Closed Date field to be earlier than Invoice Date to reflect accurate work completion. Also, the Invoice Date is reflected in Invoice Date of vendor purchase order.

The program now correctly gives you the error message "Invoice Number must be unique for this Vendor" if:

Corrected the Purchase Order Listing page so that you can sort the page by multiple fields.

Corrected an issue in Purchase Order Listing page where blanket POs with received receipts in OPEN status were not showing the Close Receipts button.

Corrected an error with repair orders and invoices where job code allocations exceeded 100%, preventing users from closing the order.

Repair Orders that have sections that only contain expendable parts will no longer prompt you to print warranty labels for those parts or show those sections under potential warranty claims.

Fixed an issue where you were not able to delete a report order section if the section had a deleted part request from the Parts Workstation.

The Repair Order page checks for the Parts Workstation component match option before creating part requests.

Fixed an issue where doing an advanced search for a shop by name was not returning values if you only entered a partial name.

Corrected the program so that it does not throw the invalid error message when you create an RO section work pending that came from a prior closed RO.

When using the Use Spare option, if you clicked OK more than once, the program added a tire for each click. This was causing a problem for shops with slow internet. The OK button has now been restricted so that it only add one tire per use.

Fixed an issue where you could add a tire to a non-tire section if the order was in edit mode.

On the repair order History tab, the Closed On date now matches the CLOSEDON field in the ORDERS database table.

Fixed an issue where the Repair Order or invoice would close before the program was done checking for parts on order. This issue only occurred when there was slow network connectivity.

Corrected the behavior of vendor repair order Closed Date field to be earlier than Invoice Date to reflect accurate work completion. Also, the Invoice Date is reflected in Invoice Date of vendor purchase order.

Corrected an issue where, if you reopened a section after it was completed and added or edited the technician, you got an error.

In the repair order sections, fixed an issue where, when adding a Repair Order section from a template, the program was not updating the warranty type.

The program now correctly gives you the error message "Invoice Number must be unique for this Vendor" if:

Fixed the date filtering options for the Submitted Date and Modified Date columns.

The program now includes invoices that are back-dated based on created on and closed on dates.

Corrected the program so that upgrading retains your custom security role settings.

Corrected the Mass Create Users Page so that it correctly imports the Active Directory field values to user profiles.

When a user clocks out of TTP, the Time Card report is downloaded as a PDF if the TTP Print Time Cards At Log-out Application Option is set to YES.

When you update a unit in the Unit XREF, the program saves the cross-reference changes to the TMT Cloud database.

You can add the same Vendor XREF in the Default XREF settings for more than one instance of the TA Integration.

Fixed the Vehicle Manufacturer/Make Codes under Setup > System Setup to sort alphabetically when any new child node is added.

Corrected the Inspection ticket API end point to follow meter settings. The payload configure from unit page determines whether meter readings are required when creating inspection tickets.

Orders created from TTP will now store the CreatedOn field using the local time of the person who created it. Completing a section from TTP will also set the CompleteDate as the local time of the person who completed the section.

Updated the kiosk login screen to calculate the employees elapsed time on their activities in a way so that, if their time zone differs from the server time zone, TTP won’t add or subtract the difference.

Fixed the issue of the report not containing the signature if the technician signed off in TTP.

Bins will now properly display when creating parts on the fly in TTP.

Fixed an issue where users who previously clocked into IWS will no longer receive the error "Unable to get global: missing shop parameter" when trying to sign in to TTP. The shop assigned to the Employee’s master record will be used when signing in.

Fixed the checklist so that it displays valid information when scrolling.

Fixed an issue where creating or signing into an Indirect Order was taking too long.

Fixed an error in TTP caused by sections that had very long section comments.

Corrected the application to download the attachment in PDF format by default, which is sent via email.

Added the ability to override jobcode as non-mandatory when the Default Existing Job Code & Allow Assignment W/O Job Code Application Option is set to YES. When the Auto Default Job Code (Component;Complaint) Application Option is set to YES, the Job Code field is marked as mandatory depending on your Allow Employee Assignment Without A Job Code Application Option setting.

Added an application feature to retain the API field value when an employee is logged out. When you clear the browser cache, the values are not retained.

Added the ability to restrict part requests for a part if Component Match Purchase Order field is set to YES and the section’s component is not in sync with a part’s component.