Integration options: Comdata

TMT Fleet Maintenance interfaces with the Comdata V-Card. This one-time use MasterCard can be used to pay for Road Call Vendor Repair Orders, Road Purchase Orders, Vendor Repair Orders, and Vendor Purchase Orders.

This section contains Comdata integration options. Changes made to these options affect how TMT Fleet Maintenance interacts with third-party applications.

If you make incorrect changes to these options, you may alter how the system integrates with that application. Trimble recommends that you contact your system administrator before making changes.

To open the Integration Options page, go to Menu > Setup > Options > Integration Options.

An asterisk (*) marks required fields.

All of these options apply to TMT Fleet Maintenance

Comdata

This option must be completed for the interface to operate.

ComData
Description	Shows the name of the integration, such as TMW AMS ComData.

ComData

Description

Shows the name of the integration, such as TMW AMS ComData.

Comdata: BASIC

Comdata: BASIC *Comdata Web Service (URL)
Description	Controls the lowest level (basic) options for the Comdata interface.
Options	The address of the Comdata web service. The default address should be the correct address and should not have to be changed.

Comdata: BASIC
*Comdata Web Service (URL)

Description

Controls the lowest level (basic) options for the Comdata interface.

Options

The address of the Comdata web service. The default address should be the correct address and should not have to be changed.

Comdata: BASIC *User Name
Description	The user name, provided by Comdata.
Options	Enter the user name.

Comdata: BASIC
*User Name

Description

The user name, provided by Comdata.

Options

Enter the user name.

Comdata: BASIC *Password
Description	The password, provided by Comdata.
Options	Enter the password.

Comdata: BASIC
*Password

Description

The password, provided by Comdata.

Options

Enter the password.

Comdata: BASIC *Min Check Amount
Description	Sets a minimum amount that an E-Check can be issued for.
Options	Enter a minimum amount in whole numbers with no other punctuation, such as 10. Do not enter something such as $10.00.

Comdata: BASIC
*Min Check Amount

Description

Sets a minimum amount that an E-Check can be issued for.

Options

Enter a minimum amount in whole numbers with no other punctuation, such as 10. Do not enter something such as $10.00.

Comdata: BASIC *Max Check Amount
Description	Sets a maximum amount that an E-Check can be issued for.
Options	Enter a maximum amount in whole numbers with no other punctuation, such as 2000. Do not enter something such as $2,000.00.

Comdata: BASIC
*Max Check Amount

Description

Sets a maximum amount that an E-Check can be issued for.

Options

Enter a maximum amount in whole numbers with no other punctuation, such as 2000. Do not enter something such as $2,000.00.

Comdata: BASIC *Number of Virtual Card Uses
Description	Sets a limit on the number of times a virtual card (V-Card) can be used.
Options	Enter a whole number with no other punctuation, such as 20.

Comdata: BASIC
*Number of Virtual Card Uses

Description

Sets a limit on the number of times a virtual card (V-Card) can be used.

Options

Enter a whole number with no other punctuation, such as 20.

Comdata: BASIC *Virtual Card Valid Days
Description	Sets a limit on the number of days a V-Card can be used.
Options	Enter a whole number with no other punctuation, such as 31.

Comdata: BASIC
*Virtual Card Valid Days

Description

Sets a limit on the number of days a V-Card can be used.

Options

Enter a whole number with no other punctuation, such as 31.

Comdata: BASIC Require Card Amount to Exactly Match Requested Amount
Description	If set to YES, the amount the user requests must be the same as the amount of the card.
Options	NO (default) The amount the user requests *does not* need to be the same as the amount of the card. YES The amount the user requests *must* be the same as the amount of the card.

Comdata: BASIC
Require Card Amount to Exactly Match Requested Amount

Description

If set to YES, the amount the user requests must be the same as the amount of the card.

Options

NO (default)
The amount the user requests does not need to be the same as the amount of the card.
YES
The amount the user requests must be the same as the amount of the card.

Comdata: BASIC Use Shop Level Comdata Accounts
Description	Lets you set users to specific shops. The currency associated with the shop will then be passed in the request.
Options	NO (default) The program does *not* use shop level Comdata accounts. YES The program *does* use shop level Comdata accounts. You can then map users to specific shops using the Comdata: SHOP options.
Additional notes	If this option is set to NO, you cannot set the Comdata SHOP options.

Comdata: BASIC
Use Shop Level Comdata Accounts

Description

Lets you set users to specific shops. The currency associated with the shop will then be passed in the request.

Options

NO (default)
The program does not use shop level Comdata accounts.
YES
The program does use shop level Comdata accounts. You can then map users to specific shops using the Comdata: SHOP options.

Additional notes

If this option is set to NO, you cannot set the Comdata SHOP options.

Comdata: BASIC Test Mode
Description	Lets you set whether your Comdata integration is in testing mode.
Options	NO (default) The Comdata integration is *not* in testing mode. It is active. YES TMT Web Services simulates integrating with Comdata but doesn’t actually connect. Use this mode for testing *only*.
Additional notes	When you have finished testing the Comdata settings, you should set this option back to NO.

Comdata: BASIC
Test Mode

Description

Lets you set whether your Comdata integration is in testing mode.

Options

NO (default)
The Comdata integration is not in testing mode. It is active.
YES
TMT Web Services simulates integrating with Comdata but doesn’t actually connect. Use this mode for testing only.

Additional notes

When you have finished testing the Comdata settings, you should set this option back to NO.

Comdata: ECHECK

Comdata: ECHECK *Select a User to Configure
Description	Lets you select the user for the E-Check options.
Options	Select a user from the dropdown list. The users available depend on your setup.

Comdata: ECHECK
*Select a User to Configure

Description

Lets you select the user for the E-Check options.

Options

Select a user from the dropdown list. The users available depend on your setup.

Comdata: ECHECK E-Check Enabled
Description	Controls the E-Check options for the Comdata interface.
Options	NO (default) The Comdata interface does *not* use E-Check. YES The Comdata interface *does* use E-Check.
Additional notes	If this option is set to NO, you cannot set any of the other E-Check options.

Comdata: ECHECK
E-Check Enabled

Description

Controls the E-Check options for the Comdata interface.

Options

NO (default)
The Comdata interface does not use E-Check.
YES
The Comdata interface does use E-Check.

Additional notes

If this option is set to NO, you cannot set any of the other E-Check options.

Comdata: ECHECK *User Name
Description	The user name provided by Comdata. The program uses this information to connect to Comdata.
Options	Enter the user name provided by Comdata.

Comdata: ECHECK
*User Name

Description

The user name provided by Comdata. The program uses this information to connect to Comdata.

Options

Enter the user name provided by Comdata.

Comdata: ECHECK E-Check Security Info
Description	The security information for the Comdata user.
Options	The program completes this field automatically based on the user name you entered.

Comdata: ECHECK
E-Check Security Info

Description

The security information for the Comdata user.

Options

The program completes this field automatically based on the user name you entered.

Comdata: ECHECK *Password
Description	The password provided by Comdata. The program uses this information to connect to Comdata.
Options	Enter the password provided by Comdata.

Comdata: ECHECK
*Password

Description

The password provided by Comdata. The program uses this information to connect to Comdata.

Options

Enter the password provided by Comdata.

Comdata: ECHECK *First name
Description	The user’s first name
Options	Enter the user’s first name.

Comdata: ECHECK
*First name

Description

The user’s first name

Options

Enter the user’s first name.

Comdata: ECHECK *Last name
Description	The user’s last name
Options	Enter the user’s last name.

Comdata: ECHECK
*Last name

Description

The user’s last name

Options

Enter the user’s last name.

Comdata: ECHECK *Min Check Amount
Description	Sets the minimum amount that the user can issue an E-Check for.
Options	Enter a minimum amount in whole numbers with no other punctuation, such as 10. Do not enter something such as $10.00.

Comdata: ECHECK
*Min Check Amount

Description

Sets the minimum amount that the user can issue an E-Check for.

Options

Enter a minimum amount in whole numbers with no other punctuation, such as 10. Do not enter something such as $10.00.

Comdata: ECHECK *Max Check Amount
Description	Sets the maximum amount that the user can issue an E-Check for.
Options	Enter a maximum amount in whole numbers with no other punctuation, such as 2000. Do not enter something such as $2,000.00.

Comdata: ECHECK
*Max Check Amount

Description

Sets the maximum amount that the user can issue an E-Check for.

Options

Enter a maximum amount in whole numbers with no other punctuation, such as 2000. Do not enter something such as $2,000.00.

Comdata: ECHECK Send Vendor Name
Description	Controls whether the integration sends the vendor’s name instead of the user’s name when issuing an E-Check.
Options	NO The Comdata interface does *not* send the vendor’s name. It sends the user’s name instead. YES (default) The Comdata interface *does* send the vendor’s name instead of the user’s name.

Comdata: ECHECK
Send Vendor Name

Description

Controls whether the integration sends the vendor’s name instead of the user’s name when issuing an E-Check.

Options

NO
The Comdata interface does not send the vendor’s name. It sends the user’s name instead.
YES (default)
The Comdata interface does send the vendor’s name instead of the user’s name.

Comdata: ECHECK E-Check Account Code
Description	The E-Check account code for your integration.
Options	Enter the account code provided by Comdata.
Additional notes	This field is only displayed if Use Shop Level Comdata Accounts is set to YES on the BASIC tab.

Comdata: ECHECK
E-Check Account Code

Description

The E-Check account code for your integration.

Options

Enter the account code provided by Comdata.

Additional notes

This field is only displayed if Use Shop Level Comdata Accounts is set to YES on the BASIC tab.

Comdata: ECHECK E-Check Customer ID
Description	The E-Check customer ID for your integration.
Options	Enter the customer ID provided by Comdata.
Additional notes	This field is only displayed if Use Shop Level Comdata Accounts is set to YES on the BASIC tab.

Comdata: ECHECK
E-Check Customer ID

Description

The E-Check customer ID for your integration.

Options

Enter the customer ID provided by Comdata.

Additional notes

This field is only displayed if Use Shop Level Comdata Accounts is set to YES on the BASIC tab.

Comdata: SHOP

If you have the BASIC option Use Shop Level Accounts set to YES, you can set your shop options here.

All Comdata: SHOP settings are optional.

Comdata: SHOP Select a Shop to Configure
Description	Lets you select the shop you want to set options for.
Options	Select a shop from the dropdown list. The shops available depend on your setup.

Comdata: SHOP
Select a Shop to Configure

Description

Lets you select the shop you want to set options for.

Options

Select a shop from the dropdown list. The shops available depend on your setup.

Comdata: SHOP E-Check Account Code
Description	The E-Check account code for your integration.
Options	Enter the account code provided by Comdata.

Comdata: SHOP
E-Check Account Code

Description

The E-Check account code for your integration.

Options

Enter the account code provided by Comdata.

Comdata: SHOP E-Check Customer ID
Description	The E-Check customer ID for your integration.
Options	Enter the customer ID provided by Comdata.

Comdata: SHOP
E-Check Customer ID

Description

The E-Check customer ID for your integration.

Options

Enter the customer ID provided by Comdata.

Comdata: SHOP E-Check Security Info
Description	The security information for the shop.
Options	The program completes this field automatically based on the user name you entered.

Comdata: SHOP
E-Check Security Info

Description

The security information for the shop.

Options

The program completes this field automatically based on the user name you entered.

Comdata: SHOP Virtual Card Account Code
Description	The V-Card account code for your integration.
Options	Enter the V-Card account code provided by Comdata.

Comdata: SHOP
Virtual Card Account Code

Description

The V-Card account code for your integration.

Options

Enter the V-Card account code provided by Comdata.

Comdata: SHOP Virtual Card Customer ID
Description	The V-Card customer ID for your integration.
Options	Enter the V-Card customer ID provided by Comdata.

Comdata: SHOP
Virtual Card Customer ID

Description

The V-Card customer ID for your integration.

Options

Enter the V-Card customer ID provided by Comdata.

Comdata: SHOP Virtual Card Security Info
Description	The security information for the V-Card.
Options	The program completes this field automatically based on the user name you entered.

Comdata: SHOP
Virtual Card Security Info

Description

The security information for the V-Card.

Options

The program completes this field automatically based on the user name you entered.

Comdata: USER

Comdata: USER Select a User to Configure
Description	Lets you select the user you want to set options for.
Options	Select a user. All available users are shown in the dropdown list.

Comdata: USER
Select a User to Configure

Description

Lets you select the user you want to set options for.

Options

Select a user. All available users are shown in the dropdown list.

Comdata: USER Max Cost Per Transaction
Description	Sets the maximum amount the selected user can spend per transaction.
Options	Enter whole numbers with no commas or periods, such as 5000.

Comdata: USER
Max Cost Per Transaction

Description

Sets the maximum amount the selected user can spend per transaction.

Options

Enter whole numbers with no commas or periods, such as 5000.

Comdata: USER Max Cost Per Day
Description	Sets the maximum amount the selected user can spend per day.
Options	Enter whole numbers with no commas or periods, such as 10000.

Comdata: USER
Max Cost Per Day

Description

Sets the maximum amount the selected user can spend per day.

Options

Enter whole numbers with no commas or periods, such as 10000.

Comdata: USER Max Cost Per Month
Description	Sets the maximum amount the selected user can spend per month.
Options	Enter whole numbers with no commas or periods, such as 50000.

Comdata: USER
Max Cost Per Month

Description

Sets the maximum amount the selected user can spend per month.

Options

Enter whole numbers with no commas or periods, such as 50000.

Comdata: USER Only Allow Comdata Request on Invoice Entry
Description	Sets whether users can request Comdata after an invoice has been entered.
Options	NO (default) Users *can* make a Comdata request after an order after an invoice has been entered. YES Users *cannot* make a Comdata request after an invoice has been entered. Users can only make a Comdata request when entering the invoice for the first time.
Additional notes	If you set this option to YES, you can then edit the Require the Invoice Order Total to Match the Request option.

Comdata: USER
Only Allow Comdata Request on Invoice Entry

Description

Sets whether users can request Comdata after an invoice has been entered.

Options

NO (default)
Users can make a Comdata request after an order after an invoice has been entered.
YES
Users cannot make a Comdata request after an invoice has been entered. Users can only make a Comdata request when entering the invoice for the first time.

Additional notes

If you set this option to YES, you can then edit the Require the Invoice Order Total to Match the Request option.

Comdata: USER Require the Invoice Order Total to Match the Request
Description	Sets whether the Invoice Order Total must match the Request amount.
Options	NO (default) The Invoice Order Total *does not* have to match the Request amount. YES (default) The Invoice Order Total *must* match the Request amount. The dollar amounts must match before you can close the invoice.
Additional notes	You can only edit this option when Only Allow Comdata Request on Invoice Entry is set to YES.

Comdata: USER
Require the Invoice Order Total to Match the Request

Description

Sets whether the Invoice Order Total must match the Request amount.

Options

NO (default)
The Invoice Order Total does not have to match the Request amount.
YES (default)
The Invoice Order Total must match the Request amount. The dollar amounts must match before you can close the invoice.

Additional notes

You can only edit this option when Only Allow Comdata Request on Invoice Entry is set to YES.

Comdata: USER Assigned Shop
Description	Sets the shops where the user can purchase items.
Options	Select the shops from the available list. The shops available depend on your setup.
Additional notes	If you do not select any shops, the user cannot purchase anything.

Comdata: USER
Assigned Shop

Description

Sets the shops where the user can purchase items.

Options

Select the shops from the available list. The shops available depend on your setup.

Additional notes

If you do not select any shops, the user cannot purchase anything.

Comdata: USER Do Not Allow Comdata Request on Closed Orders First available in V.2023.2
Description	Controls whether users can generate Comdata requests after an order is closed.
Options	NO (default) Users *can* make a Comdata request after an order is closed. YES Users *cannot* make a Comdata request after an order is closed. When this option is set to YES, the Request Credit Card button is turned off if the order status is canceled or closed.
Additional notes	This option applies to vendor repair orders and purchase orders.

Comdata: USER
Do Not Allow Comdata Request on Closed Orders
First available in V.2023.2

Description

Controls whether users can generate Comdata requests after an order is closed.

Options

NO (default)
Users can make a Comdata request after an order is closed.
YES
Users cannot make a Comdata request after an order is closed. When this option is set to YES, the Request Credit Card button is turned off if the order status is canceled or closed.

Additional notes

This option applies to vendor repair orders and purchase orders.

Comdata: VCARD

Comdata: VCARD *Region
Description	Lets you select the region for the virtual card (V-Card) options.
Options	Select a region from the dropdown list. The regions available depend on your setup.

Comdata: VCARD
*Region

Description

Lets you select the region for the virtual card (V-Card) options.

Options

Select a region from the dropdown list. The regions available depend on your setup.

Comdata: VCARD *Number of Uses
Description	Sets a limit on the number of times a virtual card (V-Card) can be used.
Options	Enter a whole number with no other punctuation, such as 20.

Comdata: VCARD
*Number of Uses

Description

Sets a limit on the number of times a virtual card (V-Card) can be used.

Options

Enter a whole number with no other punctuation, such as 20.

Comdata: VCARD *Valid Days
Description	Sets a limit on the number of days a virtual card (V-Card) can be used.
Options	Enter a whole number with no other punctuation, such as 20.

Comdata: VCARD
*Valid Days

Description

Sets a limit on the number of days a virtual card (V-Card) can be used.

Options

Enter a whole number with no other punctuation, such as 20.

Comdata: VCARD Airline
Description	Sets whether users can pay for airline charges with their V-Card.
Options	NO Users *cannot* pay for airline charges with their V-CARD. YES (default) Users *can* pay for airline charges with their V-CARD.

Comdata: VCARD
Airline

Description

Sets whether users can pay for airline charges with their V-Card.

Options

NO
Users cannot pay for airline charges with their V-CARD.
YES (default)
Users can pay for airline charges with their V-CARD.

Comdata: VCARD Business Services
Description	Sets whether users can pay for business services with their V-Card.
Options	NO Users *cannot* pay for business services with their V-CARD. YES (default) Users *can* pay for business services with their V-CARD.

Comdata: VCARD
Business Services

Description

Sets whether users can pay for business services with their V-Card.

Options

NO
Users cannot pay for business services with their V-CARD.
YES (default)
Users can pay for business services with their V-CARD.

Comdata: VCARD Car Rentals
Description	Sets whether users can pay for car rentals with their V-Card.
Options	NO Users *cannot* pay for car rentals with their V-CARD. YES (default) Users *can* pay for car rentals with their V-CARD.

Comdata: VCARD
Car Rentals

Description

Sets whether users can pay for car rentals with their V-Card.

Options

NO
Users cannot pay for car rentals with their V-CARD.
YES (default)
Users can pay for car rentals with their V-CARD.

Comdata: VCARD Financial Services
Description	Sets whether users can pay for financial services with their V-Card.
Options	NO Users *cannot* pay for financial services with their V-CARD. YES (default) Users *can* pay for financial services with their V-CARD.

Comdata: VCARD
Financial Services

Description

Sets whether users can pay for financial services with their V-Card.

Options

NO
Users cannot pay for financial services with their V-CARD.
YES (default)
Users can pay for financial services with their V-CARD.

Comdata: VCARD Fuel
Description	Sets whether users can pay for fuel charges with their V-Card.
Options	NO Users *cannot* pay for fuel charges with their V-Card. YES (default) Users *can* pay for fuel charges with their VCARD.

Comdata: VCARD
Fuel

Description

Sets whether users can pay for fuel charges with their V-Card.

Options

NO
Users cannot pay for fuel charges with their V-Card.
YES (default)
Users can pay for fuel charges with their VCARD.

Comdata: VCARD Hotels
Description	Sets whether users can pay for hotel charges with their V-Card. This setting only applies to hotel reservations made *directly* with the hotel. To set options for hotel charges reserved through a booking site, see Misc Lodging.
Options	NO Users *cannot* pay for hotel charges with their V-Card. YES (default) Users *can* pay for hotel charges with their VCARD.

Comdata: VCARD
Hotels

Description

Sets whether users can pay for hotel charges with their V-Card.

This setting only applies to hotel reservations made directly with the hotel. To set options for hotel charges reserved through a booking site, see Misc Lodging.

Options

NO
Users cannot pay for hotel charges with their V-Card.
YES (default)
Users can pay for hotel charges with their VCARD.

Comdata: VCARD Legal and Insurance
Description	Sets whether users can pay for legal and insurance charges with their V-Card.
Options	NO Users *cannot* pay for legal and insurance charges with their V-Card. YES (default) Users *can* pay for legal and insurance charges with their VCARD.

Comdata: VCARD
Legal and Insurance

Description

Sets whether users can pay for legal and insurance charges with their V-Card.

Options

NO
Users cannot pay for legal and insurance charges with their V-Card.
YES (default)
Users can pay for legal and insurance charges with their VCARD.

Comdata: VCARD
Maintenance

Description

Sets whether users can pay for maintenance charges with their V-Card.

Options

NO
Users cannot pay for maintenance charges with their V-Card.
YES (default)
Users can pay for maintenance charges with their VCARD.

Comdata: VCARD
Medical

Description

Sets whether users can pay for medical charges with their V-Card.

Options

NO
Users cannot pay for medical charges with their V-Card.
YES (default)
Users can pay for medical charges with their VCARD.

Comdata: VCARD
Miscellaneous

Description

Sets whether users can pay for miscellaneous charges with their V-Card.

Options

NO
Users cannot pay for miscellaneous charges with their V-Card.
YES (default)
Users can pay for miscellaneous charges with their VCARD.

Comdata: VCARD
Miscellaneous Transportation

Description

Sets whether users can pay for miscellaneous transportation charges with their V-Card.

Options

NO
Users cannot pay for miscellaneous transportation charges with their V-Card.
YES (default)
Users can pay for miscellaneous transportation charges with their VCARD.

Comdata: VCARD
Restaurants

Description

Sets whether users can pay for restaurants charges with their V-Card.

Options

NO
Users cannot pay for restaurants charges with their V-Card.
YES (default)
Users can pay for restaurants charges with their VCARD.

Comdata: VCARD
Misc Lodging

Description

Sets whether users can pay for hotel charges with their V-Card when the hotel is reserved through a booking site.

Options

NO
Users cannot pay for lodgings reserved through a booking site with their V-Card.
YES (default)
Users can pay for lodgings reserved through a booking site with their VCARD.

Additional notes

To set options for hotel rooms reserved directly with the hotel, see Hotels.

Comdata: VCARD
Virtual Card Account Code

Description

The V-Card account code for your integration.

Options

Enter the account code provided by Comdata.

Additional notes

This field is only displayed if Use Shop Level Comdata Accounts is set to YES on the BASIC tab.

Comdata: VCARD
Virtual Card Customer ID

Description

The V-Card customer ID for your integration.

Options

Enter the customer ID provided by Comdata.

Additional notes

This field is only displayed if Use Shop Level Comdata Accounts is set to YES on the BASIC tab.

Comdata: VCARD
Virtual Card Security Info

Description

The V-Card security information for your integration.

Options

Enter the security information provided by Comdata.

Additional notes

This field is only displayed if Use Shop Level Comdata Accounts is set to YES on the BASIC tab.