COD Payables Overview

The COD Payable Module encompasses two main programs within TruckMate. Below will follow a brief explanation of what the functions of each of these programs are:

The COD Payable Register program is used to update COD transactions that have been audited in the COD Payable Inquiry program. The update process changes the status of the transaction from "audited" to "Interfaced" and creates checks for the COD payments in the Accounts Payable module. Checks can be printed using either the Check Printing or the Instant Check program. The COD Payable Register program also creates postings in the general ledger module to account for the payments. These entries can be viewed in the GL Journal Entries program, and must be updated by the GL Journal Entries Register program before they are reflected in the account balances in the GL Chart of Accounts program.

The COD Payable Audit program is used to view and audit COD transactions, receive payments, and prepare the transactions for update via the COD Payable Register program. COD Payable transactions are created on the COD tab in the Customer Service program, or in the COD section of the Quick Bill Entry program. While you can enter check details on the COD tab of the Customer Service program, you still must audit the transaction in the COD Payable Audit program to assign a bank account for the deposit. Freight bills must be updated using the Billing Register program before their COD transactions will appear in the COD Payable Audit program.