Tank Wash

Bulk-tank carriers who specialize in transporting supplies, ingredients, or stock for food production must track the washing of their tanks to food-grade standards at various facilities. Tank-washes affect bulk-tank trailer availability since trailers cannot be used until they are washed, inspected, and released. Tank-washes also have a cost component that must also be tracked.

The Tank Wash program provides the ability to create tank wash tickets for the purpose of capturing this information for reference and reporting.

The Tank Wash program requires license #44000. See License Registration.

To access Tank Wash:

From this location	Go to
TruckMate Menu and TruckMate Task List	TruckMate 2023.x and later: Repair & Maintenance > Tank Wash TruckMate 2022.x and earlier: Dispatch > Bulk Tanker > Tank Wash
Windows Start Menu	TruckMate 20xx > Tank Wash
Windows Explorer	C:\Program Files (x86) > TruckMate 20xx > TankWash.exe

From this location

Go to

TruckMate Menu and TruckMate Task List

TruckMate 2023.x and later:
Repair & Maintenance > Tank Wash
TruckMate 2022.x and earlier:
Dispatch > Bulk Tanker > Tank Wash

Windows Start Menu

TruckMate 20xx > Tank Wash

Windows Explorer

C:\Program Files (x86) > TruckMate 20xx > TankWash.exe

Setting up Tank Wash

Application Configurator for Tank Wash

The following Application Configurator options are listed under Configuration Options > TANKWASH.EXE.

Option	Definition	Values
User 1 through 10	These options allow you to create your own field labels which will appear on the User Defined Fields tab at the bottom of the Tanks Wash program window.	Free form text field. Maximum of 100 characters.

Option

Definition

Values

User 1 through 10

These options allow you to create your own field labels which will appear on the User Defined Fields tab at the bottom of the Tanks Wash program window.

Free form text field. Maximum of 100 characters.

Security Configuration for Tank Wash (None)

There are no specific options available in the Security > Security Configuration program directly related to the Tank Wash program.

Creating a new Tank Wash ticket

Tank wash tickets are created to record a tank wash event to capture this information for reference and reporting purposes so you can track all tank washing by ticket numbers.

To create a tank wash ticket:

In Tank Wash, click Insert.

Make the appropriate entries to these fields:

Required field: *

Field	Definition
Ticket Information
Ticket# *	Automatically generated by the system.
Date	Date when tank washing event occurred.
Time In	Time when tank washing started.
Time Out	Time when tank washing ended.
Tank Information
Driver *	Use the pick-list to select the driver name or type it in.
Client *	Use the pick-list to select the client associated with the tank washing event.
Tractor #	Use the pick-list to select the power unit ID or type it in.
Trailer [blue]*#	Use the pick-list to select the trailer ID or type it in.
PO Number	A PO number is required before you can create an Invoice from this tank wash ticket.
Hub Readings Select the Enter New Odometer Reading button and then enter the relevant information in the fields provided. New information entered will appear in the fields shown. See Repair & Maintenance > R&M Maintenance > Odometer Readings tab for details.
Last Load
#1 / #2 / #3	The last 3 commodities carried with the tanker (trailer) on previous Dispatch activity.
Additional Ticket Information
Cleaned By	The name of the wash station operator / technician.
Shift	The station shift at the time the tank was processed.
Price	Cost of the tank washing.
Create Invoice	Clicking this button creates a new Freight Bill in the Customer Service program and copies tank wash details into it to allow for billing on wash services provided. The program will ask for a billing site code to assign the tank wash bill to. After the bill is created, the button will disappear and the bill number created is displayed instead.
Freight Bill The Freight Bill section allows you to open a Tank Wash ticket from a Freight Bill, or generate one for a specific Freight Bill.
Search	Displays a search window where you can select a freight bill that contains Tank Wash information.
Create Ticket From	Displays a search window where you can select a Freight Bill. Once selected, specific details of that Freight Bill will appear in the Tank Wash main program screen, for use in the creation of a Tank Wash ticket for the specific Freight Bill.
Wash Temperature
Starting / Ending Temp.	Manually enter the starting and ending wash temperature.
Wash
Facility	Use the pick-list to select the wash facility. The list is maintained using the Tank Wash > Configuration menu > Wash Facility window. See Adding and editing a wash facility.
Type	Use the pick-list to select the wash type. The list is maintained using the Tank Wash > Configuration menu > Wash Type window. See Adding a wash type.
Cleaning and Inspection Select the checkbox items to indicate the inspection of these areas of the tanker meet with your approval. Note: When the Tank Interior checkbox is selected, the status of the trailer will be set to WASHC - Trailer wash completed and the trailer will be made available for dispatch to assign.
Seals
#1 - #9	Enter relevant seal number, where applicable.
Custom Defined Fields The Tank Wash program supports the ability to create and use your own custom fields that appear in the Custom Defined Fields tab on the Tank Wash program’s main window. The fields displayed here are created using the TruckMate > Profiles > Codes Maintenance program > Custom Defined Fields view.
User Defined Fields The labels for the fields displayed in the User Defined Fields tab are configured using the TruckMate > Utilities > Application Configurator program > TANKWASH.EXE options.

Field

Definition

Ticket Information

Ticket# *

Automatically generated by the system.

Date

Date when tank washing event occurred.

Time In

Time when tank washing started.

Time Out

Time when tank washing ended.

Tank Information

Driver *

Use the pick-list to select the driver name or type it in.

Client *

Use the pick-list to select the client associated with the tank washing event.

Tractor #

Use the pick-list to select the power unit ID or type it in.

Trailer [blue]*#

Use the pick-list to select the trailer ID or type it in.

PO Number

A PO number is required before you can create an Invoice from this tank wash ticket.

Hub Readings

Select the Enter New Odometer Reading button and then enter the relevant information in the fields provided. New information entered will appear in the fields shown. See Repair & Maintenance > R&M Maintenance > Odometer Readings tab for details.

Last Load

#1 / #2 / #3

The last 3 commodities carried with the tanker (trailer) on previous Dispatch activity.

Additional Ticket Information

Cleaned By

The name of the wash station operator / technician.

Shift

The station shift at the time the tank was processed.

Price

Cost of the tank washing.

Create Invoice

Clicking this button creates a new Freight Bill in the Customer Service program and copies tank wash details into it to allow for billing on wash services provided.

The program will ask for a billing site code to assign the tank wash bill to. After the bill is created, the button will disappear and the bill number created is displayed instead.

Freight Bill

The Freight Bill section allows you to open a Tank Wash ticket from a Freight Bill, or generate one for a specific Freight Bill.

Search

Displays a search window where you can select a freight bill that contains Tank Wash information.

Create Ticket From

Displays a search window where you can select a Freight Bill. Once selected, specific details of that Freight Bill will appear in the Tank Wash main program screen, for use in the creation of a Tank Wash ticket for the specific Freight Bill.

Wash Temperature

Starting / Ending Temp.

Manually enter the starting and ending wash temperature.

Wash

Facility

Use the pick-list to select the wash facility.

The list is maintained using the Tank Wash > Configuration menu > Wash Facility window. See Adding and editing a wash facility.

Type

Use the pick-list to select the wash type.

The list is maintained using the Tank Wash > Configuration menu > Wash Type window. See Adding a wash type.

Cleaning and Inspection

Select the checkbox items to indicate the inspection of these areas of the tanker meet with your approval.

Note: When the Tank Interior checkbox is selected, the status of the trailer will be set to WASHC - Trailer wash completed and the trailer will be made available for dispatch to assign.

Seals

#1 - #9

Enter relevant seal number, where applicable.

Custom Defined Fields

The Tank Wash program supports the ability to create and use your own custom fields that appear in the Custom Defined Fields tab on the Tank Wash program’s main window. The fields displayed here are created using the TruckMate > Profiles > Codes Maintenance program > Custom Defined Fields view.

User Defined Fields

The labels for the fields displayed in the User Defined Fields tab are configured using the TruckMate > Utilities > Application Configurator program > TANKWASH.EXE options.

Click Post to save your entry.

When the Tank Interior checkbox is selected, the status of the trailer will be set to WASHC - Trailer wash completed and the trailer will be made available for dispatch to assign. If this checkbox is not selected, the trailer status will be WASHNC - Trailer wash not complete. These statuses are only applied if the trailer is not on a trip.

Adding and editing a wash facility

Wash Facilities refer to depots or specialized facilities providing tank washing capabilities.

To add a tank wash facility:

In Tank Wash, go to Configuration > Wash Facility.
The Wash Facility Setup window will appear and display a grid list of the currently entered facilities.
Right-click within the grid and select Add from the shortcut menu. This menu also provides functions for editing and deleting existing entries.

These entries will be available for selection in the Wash section on the Tank Wash program’s main window.

Adding a wash type

Wash Type codes are used to describe the type of wash service provided. These may directly refer to the standard industry codes, but they may also be user defined.

To add a wash type:

In Tank Wash, go to Configuration > Wash Facility.
The Wash Type Setup window will appear and display a grid list of the currently entered values.
Right-click within the grid and select Add from the shortcut menu. This menu also provides functions for editing and deleting existing entries.

These entries will be available for selection in the Wash section on the Tank Wash program’s main window.

Creating custom defined fields for the Tank Wash program

The Tank Wash program supports the ability to create and use your own custom fields that appear in the Custom Defined Fields tab on the Tank Wash program’s main window.

To create a custom defined field for the Tank Wash program:

Open Codes Maintenance. Select the Custom Defined Fields tab.
Click Insert.
A new blank row will be created in the top grid.
Double-click within the Table Name field and select the TANK_WASH table.
Enter values for the label, type and other settings.

See Codes Maintenance > Custom Defined Fields for more information about creating custom fields and defining the field type and other characteristics.
Be sure to select the TANKWASH.EXE as the program name in the Access from TruckMate Programs grid.
Click Post to save your entry.
Restart the Tank Wash program to see the new field(s) appear on the Custom Defined Fields tab on the bottom of the Tank Wash program’s main window.