COD Payable Audit

Before you can add CODs to Freight Bills, you must create at least two new General Ledger accounts in the GL Chart of Accounts program for 'COD Receivable' and 'COD Payable' postings. If you handle CODs in more than one currency, you must create COD Payable and Receivable accounts for each currency, as well as a 'COD Foreign Exchange' account (unless you choose to use your normal foreign exchange account).

Transaction Types for COD receipts and payments are set up in the A/R Transaction Types program. Default entries for COD Receivable and COD Payable are created during installation.

Service charges for handling CODs are configured in the Codes Maintenance program on the Accessorial Charges Tab.

The COD Payable Register program creates an entry in the check file for the purpose of the paying out the shipper for the COD amount (if the COD transaction has a Check Type of Company rather than Direct). The check can be printed from the Check Printing program or Instant Check program in the same manner as a normal check.

In the Consignee Information Grid at the top of the screen, you can select the consignee for whom you wish to view COD transactions. To sort the items in the grid, click on the column header of the column by which you wish to sort. A blue arrow will appear that indicates that this column is the sort column, and the data will display in the order of the data in this column.

Filter

You can reduce the number of consignees displayed in the grid by applying a filter. The Filter field works in conjunction with the sort column, indicated by a blue arrow. When you enter characters in the Filter field, only records in the sort column that match the characters will be displayed.

The COD Details Grid displays all COD transactions for the Consignee selected in the top part of the screen.

Unaudited

Check this box to view transactions that have not been audited. The Audited status is applied to transactions when a Bank Account and Check Number have been assigned to the transaction using the Receive Payment option on the right mouse menu. Transactions cannot be updated by the COD Payable Register program until their status is changed from Unaudited to Audited using the right mouse menu option.

Audited

Check this box to view transactions that have been audited. The Audited status is applied to transactions when a Bank Account and Check Number have been assigned to the transaction using the Receive Payment option on the context menu. Only Audited transactions can be updated by the COD Payable Register program.

Interfaced

Check this box to view transactions that have been updated by the COD Payable Register program.

Paid

Check this box to view transactions that are complete- that is, a check has been printed using the Check Printing program or Instant Check program, and the check has been updated using the A/P Check Register program.

Filter

You can reduce the number of vendor records that are displayed by entering partial match data in the Filter field. The Filter field works in conjunction with the 'sort' column, indicated by a blue arrow. When you enter characters in the Filter field, only records in the 'sort' column that match the characters will be displayed.

Locate

The Locate field works in conjunction with the Filter field. That is, you must enter data in the Filter field before you can use the Locate field. To find a specific record, enter characters in the Locate field. As you enter characters, the selection indicator (the black arrow on the left grid margin) will move to the first invoice that matches the data entered in the Locate field. Use the 'C' button to clear any information entered into the Locate field.