Fuel Tax Audit

Select Items

Place a checkmark in the field if you wish to enable verification of this item.

Power unit has no odometer unit

Place a checkmark in the field if you wish to enable verification of this item. This will identify any power unit records without odometer information entered.

Hub in trip header differs from trip legs

Place a checkmark in the field if you wish to enable verification of this item. The fuel tax trip program header has starting and ending odometer information. This report will determine how many miles have been recorded on the trip header versus the trip legs, and any discrepancies found in the comparison. Use this information to locate a missing leg or merely to be aware of discrepancy amounts.

Spot trips exceeding xx KM/MI

Place a checkmark in the field if you wish to enable verification of this item, and in this case enter the kilometer or mileage amount appropriate. Enter a kilometer/mileage amount (standard) where you feel the majority of your trips do not exceed this distance. This would allow you to identify trips exceeding the standard mileage used in trips. This is merely for informational purposes.

Spot fuel exceeding xx LTR/GAL

Place a checkmark in the field if you wish to enable verification of this item, and in this case enter the liter or gallon amount appropriate. Enter a litre / gallon amount (standard) where you feel the majority of your trips do not exceed this fuel amount. This would allow you to identify trips exceeding the standard fuel used in trips. This is merely for informational purposes.

Fuel unit complies with default

Place a checkmark in the field if you wish to enable verification of this item. Fuel can be purchased in litres or gallons and normally the program will default any Canadian fuel purchases to litres, and any US purchases to gallons, and this setting will merely verify that the user has not overwritten the default setting.

Negative mileage

Place a checkmark in the field if you wish to enable verification of this item. Normally, a trip should not have negative mileage. Negative mileage would occur only through a manual entry.

No Fleet Assigned

Place a checkmark in the field if you wish to enable verification of this item. The report will show any power units not assigned to a fleet. This is merely a warning. All power units must be assigned to a fleet and this will notify you that a change is needed.

Power unit fuel type is null

Place a checkmark in the field if you wish to enable verification of this item. This is a setup issue. All power units should have a fuel type assigned to them. This will identify any power unit(s) where a default fuel type has not been assigned.

Fuel purchase matches PUnit trip

Place a checkmark in the field if you wish to enable verification of this item. This report will ensure that any fuel purchased in a State/Province within a trip complies with the power unit route, and identify any discrepancies where a power unit route didn’t match a fuel purchase location.

Spot Trips with NO fuel tax legs

Placing a checkmark in this field will enable the Fuel Tax Audit program to look for Fuel Tax Trips that don’t have Legs attached to them.

Select a date range

Use the pull-down arrow to bring up the calendar where you can scroll to the desired starting and ending date for verification purposes.

Verify

Click on the 'Verify' button to begin the process. Once the process is complete you’ll receive a confirmation message directing you to proceed to the 'Report' tab.

The Report Tab will pre-populate depending on your selections in the 'Verify' tab. Once you’ve made your selections in the 'Verify' tab, of the items you wish to verify, and selected the 'Verify' button, the 'Report' tab will pre-populate with the requested audited information.

Print

Select the 'Print' button to print a copy of this information. The printed information will go directly to whatever printer you have installed on your system.

Once the User clicks the 'Verify' button and begins the Audit process, a number of errors might possibly occur. These will be displayed in the Report Tab’s window, and will direct you to where the Audit problem may be occurring. Some of these errors (namely numbers '1', '7' and '8') are issues with your Power Unit setup, which can usually be remedied by checking the configurations of your Power Units in the Power Unit Profiles program. The other errors deal with more complicated trip information, and may require the assistance of a Trimble Transportation Support representative.