Driver Call-In - Driver information

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Position Tab

The Position Tab is used to display a history of the selected Driver’s geographical position. You may manually enter a position for a Driver. Position updates occur when status changes are assigned to Trips in the Dispatch program, in the Driver Call In program, and by messages sent through the Mobile Dispatch module. Driver positions are also updated by incoming mobile dispatch messages.

if the entry made here is the most recent position entry, the Driver’s current zone will be updated, but no Trip will be created to account for the movement.

Field	Definition
Previous <number> Days	Specify the number of days for which you want to see position history. Note, if you change the value in this field, you must re-find the Driver to refresh the display. Click the 'F' button beside the 'Driver ID' field to refresh the display.
Zone	Displays the short description for the Zone Code that is associated with the position record currently highlighted in the Grid. Zone codes and short descriptions are configured in the Codes Maintenance program.
Date and Time	Is displayed in the field to the right of the Zone Description field. If the position entry was created from a Trip status change, the date and time of the Trip status change will be displayed here. If the position entry was created from an incoming message in the mobile dispatch module, the date and time that the message was generated will be displayed here.
Comment	If a comment was recorded when the Trip status was changed, it will display here.
Map	The globe button will display a map that shows the Driver’s movements for the period specified in the Previous Days field. The mapping function works in conjunction with PCMiler’s mapping software. To use the map, the Mileage Server program must be running.
Position Grid
Date	Displays the date and time that the position entry was created.
Zone	Displays the Zone Code associated with the position entry.
Status	If the position entry was created from a Trip status change, the new status will display in this field.
Trip Number	If the position entry was created from a Trip status change, the Trip number will display in this field.
Updated By	If the position entry was created from a Trip status change, the user name of the person who made the status change will display here. User names are configured in the Security Setup program.
Comment	If a comment was recorded when the Trip status was changed, it will display here.
Position Latitude / Position Longitude	If the position entry was created from an incoming message processed through the mobile dispatch module, the latitude / longitude from which the message was sent will display in these two fields. Note: There may be some slight differences between the GPS coordinates displayed by your Mobile Communications device and those displayed in these fields. This is because when TruckMate receives a GPS coordinate (00.00000, -000.000000) from a Communications device (i.e. a D2LINK device) the software translates this potions into 'Degrees', 'Minutes', 'Seconds', 'Direction' (0000000N, 0000000W).

Field

Definition

Previous <number> Days

Specify the number of days for which you want to see position history. Note, if you change the value in this field, you must re-find the Driver to refresh the display. Click the 'F' button beside the 'Driver ID' field to refresh the display.

Zone

Displays the short description for the Zone Code that is associated with the position record currently highlighted in the Grid. Zone codes and short descriptions are configured in the Codes Maintenance program.

Date and Time

Is displayed in the field to the right of the Zone Description field. If the position entry was created from a Trip status change, the date and time of the Trip status change will be displayed here. If the position entry was created from an incoming message in the mobile dispatch module, the date and time that the message was generated will be displayed here.

Comment

If a comment was recorded when the Trip status was changed, it will display here.

Map

The globe button will display a map that shows the Driver’s movements for the period specified in the Previous Days field. The mapping function works in conjunction with PCMiler’s mapping software. To use the map, the Mileage Server program must be running.

Position Grid

Date

Displays the date and time that the position entry was created.

Zone

Displays the Zone Code associated with the position entry.

Status

If the position entry was created from a Trip status change, the new status will display in this field.

Trip Number

If the position entry was created from a Trip status change, the Trip number will display in this field.

Updated By

If the position entry was created from a Trip status change, the user name of the person who made the status change will display here. User names are configured in the Security Setup program.

Comment

If a comment was recorded when the Trip status was changed, it will display here.

Position Latitude / Position Longitude

If the position entry was created from an incoming message processed through the mobile dispatch module, the latitude / longitude from which the message was sent will display in these two fields.

Note: There may be some slight differences between the GPS coordinates displayed by your Mobile Communications device and those displayed in these fields. This is because when TruckMate receives a GPS coordinate (00.00000, -000.000000) from a Communications device (i.e. a D2LINK device) the software translates this potions into 'Degrees', 'Minutes', 'Seconds', 'Direction' (0000000N, 0000000W).

Status Tab

The Status Tab gives a breakdown of the changes in the selected Driver’s Status history. You can use this Tab to quickly see the various Trips that brought a Driver to his / her current Zone Code.

Note Type

Click the search button to select a Note Type value from those available on your system.

Date and Time

Is displayed in the field to the right of the 'Note Type' field. If the Driver status entry was created from a Trip status change, the date and time of the Trip status change will be displayed here.

Comment

If a comment was recorded when the Driver status was changed, it will display here.

Driver Status Grid

Date

Displays the date and time that the Status entry was created.

Zone

Displays the Zone Code associated with the Status entry.

Status

If the Status entry was created from a Trip status change, the new status will display in this field.

Trip Number

If the Status entry was created from a Trip status change, the Trip number will display in this field.

Updated By

If the position entry was created from a Trip status change, the User name of the person who made the status change will display here. User names are configured in the Security Setup program.

Comment

If a comment was recorded when the Driver Status was changed, it will display here.

Position Latitude / Position Longitude

If the position entry was created from an incoming message processed through the mobile dispatch module, the latitude / longitude from which the message was sent will display in these two fields.

Hours Tab

Driver on-duty hours can be recorded on the Hours Tab. Information entered here will update the summary on the Cycle Tab, as well as update the various Driver Cycle Duty Hour fields ('Can 7', 'Can 8', 'Can 14', 'US 7', etc.) on the Dispatch program > Drivers Tab. Entries will display based on the number of days specified in the Position Tab > 'Previous Days' field.

Zone

Displays the short description for the Zone Code that is associated with the hours record currently highlighted in the Grid. Zone codes and short descriptions are configured in the Codes Maintenance program.

Next Zone

Displays the short description for the Next Call Zone code that is associated with the hours record currently highlighted in the Grid. Zone codes and short descriptions are configured in the Codes Maintenance program.

Driver Hours Grid

Information in this Grid is maintained within TruckMate’s DRVCALL database table.

Day

Displays the date of entry of the hours record. When entering a record, the default is today’s date. Double click for a calendar selection form.

Off Duty

Displays the number of Off Duty Hours for the selected Driver. Click within the field and use your keyboard to update the Off Duty hours if required.

Sleeper

Displays the number of Sleeper Hours for the selected Driver when on two-Driver Trips. Click within the field and use your keyboard to update the Sleeper Hours if required.

On Duty Hours

Is used to record the number of hours the Driver worked on the date specified in the Day field.

Driving

Is used to record the number of Driver hours the Driver worked on the date specified in the Day field.

Total

Displays the Total Hours accrued by the selected Driver.

Zone

Is used to store the Zone Code from where the hour entry is made. You can enter any value in this field. If you enter an existing Zone Code, the short description will display in the Zone field at the bottom of the Tab. Zone codes and short descriptions are configured in the Codes Maintenance program.

Next Call Date

Is used to record the date when the Driver is supposed to call with his next hours report. Double click for a calendar selection form.

Next Call Zone

Is used to store the Zone Code from where the next hour entry is expected to be made. You can enter any value in this field. If you enter an existing Zone Code, the short description will display in the Next Zone field at the bottom of the Tab.

Entered Time

Will store the date and time that the hours entry was made.

Entered By

Will store the user name of the person who made the entry. User names are configured in the Security Setup program.

Cycle Tab

On the Cycle Tab in the Driver Call In program you’re able to view Driver Cycle Time Remaining.

Canada / US

Select either of these options to view the Cycle time counts for Canada and/or US.

Based On

Select a date from the calendar menu to view the hours specific to the selected Driver for a certain date.

History Tab

The information entered on the Hours Tab is summarized on the Cycle Tab. It shows how many hours are available for each standard cycle, and the number of remaining hours for the selected Driver. Remaining hours are based on 60 hours for a seven day cycle, 70 hours for an eight day cycle, or 120 hours for a fourteen day cycle. These results are summarized on the History Tab.

The History Tab shows the available hours for each of the remaining days in the Driver’s cycle. The cycle ('7' or '8' or '14') defaults to the value set in Driver profiles program for the displayed Driver, but you can over-ride and click the 'Refresh' button.

There is also a column showing available miles based on available driving hours at an estimated average 50 miles per hours; like the cycle, this can be over-ridden and the figures refreshed.

The 'Available Dist.' column is calculated by the following formula: (Max Hours on Duty for a rest cycle - Hours on Duty)('Default Avg. Speed' App Config for DCALL.EXE).

Based on

Select the calendar button to set your preferred date.

Driver Cycle

Select one of the radio buttons showing a Driver cycle of 7 hours, 8 hours, or 14 hours.

Average Speed

Use the up/down arrows to select your preferred average speed limit. Enter the speed in this Application Configurator > DCALL.EXE option entitled 'Default Average Speed', and the average speed limit will automatically be set to your preferred limit.

Restart the Driver Call In program, or select the 'Refresh' button for your selections to take effect.

Logbook

Selecting the 'Logbook' button will open the Logbook window, which displays the selected Drivers log information from the PeopleNet ELOG data.

Forecast

Clicking the 'Forecast' button will open a small display window which will outline some forecasted Hours amounts for the next calendar week, based on the Hour amounts recorded in the last week (displayed in this Grid). These projections are for informational purposes only, as they might (and probably will) change in reality.

Clipboard

Clicking this button will copy the history information on this Tab into the Windows Clipboard, which can then be 'pasted' into other programs.

Notes Tab

You can enter free-form Driver notes on the Notes Tab. These are only visible on this Tab and are not used elsewhere in the system.

Last Trip Tab

The Last Trip Tab allows you to view details regarding the selected Driver’s last Trip. This Tab is for informational purposes only, as you cannot modify the details of a completed Trip or Freight Bill.

Previous (#) Days

Use the up and down arrows to select the number of days to be used in the history filter. The system will display trips that took place during the period specified by the selected number of days.

Trip Number

Displays the Trip Number of the selected Driver’s Last Trip.

Bill Number

Displays the Freight Bill number tied to the selected Driver’s Last Trip.

Start Zone / Start Zone Desc

Displays the Start Zone of the selected Driver’s Last Trip. The 'Start Zone Description' field displays the Zone Code description tied to the displayed 'Start Zone' Zone Code. Zone Codes are configured in the Codes Maintenance program.

End Zone / End Zone Desc

Displays the End Zone of the selected Driver’s Last Trip. The 'End Zone Description' field displays the Zone Code description tied to the displayed 'End Zone' Zone Code. Zone Codes are configured in the Codes Maintenance program.

Bill To Name

Displays the Customer Code of the Bill To Client associated with the 'Bill Number' of this detail line.

Delivery Driver / Delivery Driver 2

Displays the ID Code of the Driver (and second Driver, if applicable) associated with the Freight Bill on this detail line.

Delivery Tractor

Displays the Equipment ID Code of the Tractor used on this Freight Bill Trip.

Delivery Trailer / Delivery Trailer 2

Displays the Trailer Equipment ID Code of the Trailer(s) used on this Trip.

Actual Pickup/Delivery

Displays the actual times for pickup and delivery.

Context Menu

View Freight Bill

Opens an instance of the Customer Service program with the currently selected Freight Bill’s details displayed.

Trip View

Opens the Trip View window, which details the Location / Status history of the current Trip, as well as the Driver conducting it

Expand

Click the 'Expand' button to expand the Trip History tree.
Collapse

Click the 'Collapse' button to collapse the Trip History tree.

Mileage Tab

The Mileage Tab displays a graphical breakdown of the mileage totals accrued by the selected driver over a range of date periods, including the 'Last 7' days, 'Last 14' days, 'Last 30' days, 'Last 60' days, 'Last 90' days and a 'YTD' (Year to Date) graph.

The mileage values are determined by a SUM of those available for the driver in the LEGSUM table.

This Tab is for informational purposes only, as it cannot be modified. There are, however, Context Menu options available.

Context Menu

Refresh Mileage Settings

Selecting this option will refresh the Mileage data from the Mileage Server program (if it is running), and update the new mileage settings into the Mileage Summary window for the selected Driver. Choosing this option will enable the 'Interactive Mileage' and 'Maintain Flat Pay' options if they are disabled.

Interactive Mileage / Maintain Flat Pay

See the Mileage Server Manager program > Interactive Lookup for more information on these options.

Special Event Tab

The Special Event Tab displays a grid containing Special Events information for the selected Driver.

Context Menu

Driver / Power Unit / Trailer 1 / Trailer 2

Selecting one of these options will filter the Special Events data to those events related to the Driver, Power Unit, Trailer 1 or Trailer 2, respectively.

View All

Selecting this option will display all Special Events for the Driver, Power Units and Trailers.

Send to History

Selecting this option will complete the selected Special Event, making it available for use again.