Viewing and calculating freight bill mileage

Mileage fields are located below the Caller section.

Depending on your system setup, the first field (Mileage) displays the distance between:

the start and end zones specified in the Shipper and Consignee sections
the freight bill’s pickup and delivery terminals

If Mileage Server Manager is active, it will automatically update the value in the Mileage field.

The default value in the second field (Mileage Unit) is the base distance unit defined in Codes Maintenance. To change this value, click picklist and select from the list that appears.

To perform an immediate lookup, click Mileage. The system performs a mileage lookup based on the mileage profile assigned to the Bill To customer in Customer & Vendor Profiles.

If your rate sheets calculate charges based on mileage (as configured in Rates Maintenance) the system uses the value in the Mileage field to calculate charges on detail lines.

If you are using Local Dispatch and paying drivers by mileage, you must assign a mileage value to each freight bill to calculate driver pay. You configure mileage-based driver pay in Driver Pay Contracts.

Calculating mileage manually

To calculate mileage manually, select Man and enter values in the Mileage and Mileage Unit fields.

This field can be used to add mileage information to child bills when using the Extra Stops window. When an extra stop is created, this field will be initially deselected. You will be required to check the flag and enter the mileage values for the child bill.

If you select Man, Mileage Server Manager cannot calculate mileage for the freight bill or any of its extra-stop (child) freight bills. If Man is not selected, mileage is calculated for child bills.

Depending on your system setup, you may not be able to edit mileage if Man is selected. You must deselect Man before you can make changes.

Viewing client and vendor mileage lookups

The Mileage window displays lists of points and distances that were previously calculated by Mileage Server Maintenance or manually created by you. Information in this window is also updated if you click Calc Mileage on the I/P tab.

To open the Mileage window, click globe Mileage or go to Window > Mileage. This illustration shows the Client Mileage tab, but the information is the same for both Client Mileage and Vendor Mileage tabs.

image28b

With the exception of Source, you can edit existing mileage information. You can also add new mileage lookups.

Column	Description
Orig. City Dest. City Dest. City Dest. Prov	Origin and destination cities and states/provinces of the freight bill (based on the Start Zone and End Zone values) or the trip leg (based on the Leg From and Leg To values)
Distance	Distance between the origin and destination cities, in miles or kilometers depending on your system setup
Flat Pay	Flat pay amount entered for this point combination If you select Maintain Flat Pay, the system prompts you to enter a flat pay amount in this column.
Source	Method or program by which the system obtained the mileage value For example, if the mileage was entered manually, the value in this column is MANUAL. In the illustration above, mileages were calculated using version 31 of PC*Miler.
Routing Mode	Routing mode used by the mileage source. In the illustration above, mileages were calculated using PC*Miler practical and short routing modes.
Toll	Toll amount set for this point combination. This value automatically populates depending on the program used with Mileage Server Maintenance.

Column

Description

Orig. City
Dest. City
Dest. City
Dest. Prov

Origin and destination cities and states/provinces of the freight bill (based on the Start Zone and End Zone values) or the trip leg (based on the Leg From and Leg To values)

Distance

Distance between the origin and destination cities, in miles or kilometers depending on your system setup

Flat Pay

Flat pay amount entered for this point combination

If you select Maintain Flat Pay, the system prompts you to enter a flat pay amount in this column.

Source

Method or program by which the system obtained the mileage value

For example, if the mileage was entered manually, the value in this column is MANUAL. In the illustration above, mileages were calculated using version 31 of PC*Miler.

Routing Mode

Routing mode used by the mileage source. In the illustration above, mileages were calculated using PC*Miler practical and short routing modes.

Toll

Toll amount set for this point combination. This value automatically populates depending on the program used with Mileage Server Maintenance.

Additional mileage options

The following features are available when you right-click on the Mileage button.

Option	Definition
Refresh Mileage Settings	Reconnects with Mileage Server Maintenance, updates the mileage information, and enables Interactive Mileage and/or Maintain Flat Pay (if disabled).
Interactive Mileage	insert link here
Maintain Flat Pay	insert link here
Calculate ETA Delivery Window	insert link here

Option

Definition

Refresh Mileage Settings

Reconnects with Mileage Server Maintenance, updates the mileage information, and enables Interactive Mileage and/or Maintain Flat Pay (if disabled).

Interactive Mileage

insert link here

Maintain Flat Pay

insert link here

Calculate ETA Delivery Window

insert link here