Supported Direct Deposit Formats
The following is a listing of all the supported Direct Deposit formats in TruckMate.
Automated Clearing House
Bank Name / Routing Number / Bank Account
Enter the required information from your bank.
Account Type
The possible values for the Account Type are: 'C' for Chequing and 'S' for Savings.
Origin ID# / Company ID#
Those are the origin bank ID and the origin company ID.
Debit Segment Required
This checkbox is used to indicate if the debit segment of the transaction is required or not. If checked, the transaction must include a debit segment.
Blocking Control Record
This checkbox indicates whether a blocking control record is available or not.
Add C/R at end of file
Select this flag to automatically insert a carriage return at the end of the export file.
ACH Type
Select the required ACH Type:
-
Type '1' is used for any ACH account that was used in previous versions of TruckMate (i.e. same format from TruckMate 7.0).
-
Type '2' is a new ACH format for First Chatham Bank. In this new format, the positions of 'Origin ID' and 'Routing Number' are switched.
-
Type '3' is a 'IAT' (International ACH Transaction), which involves a direct deposit across international borders. The following fields are specifically related to IAT transaction:
Dest. Currency
Enter the currency you want your direct deposit to received in.
Dest. Country
Enter the country where the direct deposit will take place.
Foreign Exchange Index
This is an indicator as how the foreign exchange will be performed. The available values are
-
FV (Fixed to Variable) that means you fix the amount in the local currency regardless of the corresponding amount in the foreign currency. For example you want to direct deposit 5000 Canadian dollars in a US bank regardless of how much the CAD 5000 would equal in US dollars. In this case you only need to state the amount in the local currency.
-
VF (Variable to Fixed) which is the exact opposite of the 'FV'. The 'VF" indicates that you want to send a specific amount of the foreign currency regardless of the equivalent of the local currency. In this case you only need to state the amount in the foreign currency.
-
FF (Fixed to Fixed) this indicator means that you want to fix the amount in both currencies in which case you have to indicate the amount in the local currency and the amount in the foreign currency in order for the transaction to be complete.
Ref. Index
This is the Foreign Exchange Reference Indicator. The value in this field determines the type of value that will be entered in the next field 'Foreign Exchange Reference'. You can choose '1' to indicate that the value in the 'Reference Field' will be an Exchange Rate. '2' will indicate a Reference and finally '3' will indicate that you want fill the 'Reference' field with spaces.
Reference
You can enter an Exchange Rate, a Reference or fill with spaces. Your choose as what you want to put in this field must be indicated in the 'Ref. Index' field described previously.
Bank of Montreal Return Account Information
Dest Data Cen
Enter the data center identification number (as provided by the Bank of Montreal) in this field.
Bank ID
Enter your company’s Bank ID number (as provided by the Bank of Montreal) in this field.
Account
Enter your company’s bank account number in this field.
Canadian Imperial Bank of Commerce Return Account Information
CIBC Receiving Center
Enter the name or number of the receiving center. This information should be available at your bank.
Electronic Banking #
Enter your electronic banking number.
Bank # (Inst. ID)
Enter your bank ID number.
Branch #
Enter the branch number of your bank.
Account #
Enter your account number.
Selected Currency
Select either Canadian or US funds.
Canadian Payments Association Information
| Several Canadian financial institutions have adopted the CPA standard rather than design their own. Use this format if your financial institute requests the CPA standard. |
Organization ID
Enter the Organization ID as given to you by your financial institution.
Dest Data Ctr ID
Enter the destination data center identification number for where the file is being delivered (as provided by your financial institution) in this field.
Bank Institution #
Enter the bank institute identification for the bank where the funds will be drawn from. The format is '0' (always zero), 'XXX' (institute number), 'XXXXX' (branch routing number), for a total of 9 numbers, without any spaces or other characters.
Bank Account #
Enter the Bank Account number (as provided by the Canadian Payments Association) where the funds will be drawn from.
Use Item Trace Numbers
Place a checkmark in this box if you wish to assign each debit or credit item a unique trace number in the transfer file. Enable this feature only if your financial institution requests trace numbers.
Orig Data Ctr ID
This value makes up a portion of the item trace number and will be assigned by your financial institution if item trace numbers are required.
ComData Accounts
Header, trailer required
Use the checkbox option if you require a header and trailer for the report.
Sender Codeword
Enter a codeword.
Account Code
Enter your account code.
Fee Type
Choose betwen Plus or Less. Default value is taken from Card Management settings.
EFS UC Universal Card
Control Number
Enter your EFS Universal Card Control Number.
Access Code
Enter the Access Code associated with your EFS Universal Card Control Number.
Hong Kong Bank of BC Return Account Information
Account
Enter your bank account number.
Currency
Users must select currency before exporting file. (For use if the company wishes to use a U.S. currency account they have with the bank.)
NACHA Return Account Information
This information is obtainable from your bank.
Dest. Bank Name
Enter your bank name.
Dest. Bank Number
Enter your bank transit number.
Origin Bank Name
Enter the sending bank name.
Routing Number
Enter your routing number.
Account Number
Enter your bank account number.
Account Type
Use the pull-down arrow to select either checking or savings.
Tax ID Number
Enter your tax ID number, if applicable.
File ID Modifier
Use the pull-down arrow to select. Some banks prefer a '0', while others will only accept a letter code. The NACHA specifications allow 0-9, A-Z. Value must be incremented by one value for each file sent to the bank on the same day. Always start with the first value on each new day. In normal practice, this value will never need to be changed once set.
RBC - AP Link Account Information
If you are using the RBC - AP Link functionality, ensure you have selected the correct 'RBC Pay Type' option on the Customer & Vendor Profiles program > Vendor > Direct Deposit Tab.
RBC Bank & Branch
Enter your RBC Bank and Branch number (the two numbers combined will be nine characters)
RBC Account
Enter your RBC AP Link Account number (seven characters).
Royal Return Account Information
Note: Currency
Select the current of the payments from the drop down list box. This value will be written to the export file. This field is not a selection criterion; that is, all payment records included in the specified A/P Check Register program number will be included regardless of whether their currency matches the currency entered in this field. Therefore, you must run separate A/P Check Registers for each currency before running the Direct Deposit program.
Control Header
Enter a description of this bank account.
Output Filename and Directory
Enter the location where the export file should be created. Click the folder button for a navigation form. You bank will provide you with details regarding the export file’s required name.
Test
If this box is checked, the export file will contain characters that the bank will use to identify the file as a test file. Therefore, no payments will be made based on the file. Do not check this box if you are creating a real export file containing 'live' payment information.
Export
Selecting this button will allow the export process to occur.
Close
Selecting this button will close out of the Export to Direct Deposit File dialog box.
Scotia Direct Return Account Information
Transit number
Enter your particular Bank of Nova Scotia transit number.
Account number
Enter your bank account number.
Toronto Dominion Return Account Information
Branch
Enter your particular Toronto Dominion branch number.
Transit number
Enter your particular Toronto Dominion bank transit number.
Account number
Enter your bank account number.
Transportation Clearing House (TCH) Card
TCH offers a direct deposit functionality, where an amount can be automatically added to the TCH smart pay card of the driver. TruckMate provides the means to utilise this functionality from TCH by sending the request to TCH web services to process the request. The user must provide Account and Reference.
T-Chek
The T-Chek Export Tab allows you to do 'Pay-Check' uploads directly to a Bank Account or a T-Chek Fuel Card.
Company #
You will have only one company number with T-Chek. Enter this once and it should never change. You will get an error when you try to export if this field contains a non-numeric valuer (i.e. contains letters).
Account #
If you only have a single T-Chek account, enter this once and it should never change. If you have multiple T-Chek accounts and you use the Real-Time Card Management program, enter the default one (in case no card is found for the payee, see the 'Account # Over-ride' option below). If you have multiple T-Chek accounts and you do NOT use the Real-Time Card Management program, you will have to run the export once for each T-Chek account, selecting checks for a given account (and setting this field) each time.
You will get an error when you try to export if this field contains a non-numeric valuer (i.e. contains letters).
Type
Select 'Pay-Chek' or 'Debit Dollars'.
Prenote
A Prenote record must be sent once for every new payee. This is a similar idea to sending in a voided blank check to identify the payee’s bank info. When Prenote is checked, the banking info from the payee’s profile (account type, account number, and routing) is sent and no dollar amount is sent. When Prenote is not checked, then the check amount is sent and no banking info is sent.
Before you export, the program will auto-check if the Prenote flag is checked (so records NOT flagged as exported) and warn user if any payee has payroll splits. Percentage distributions must be setup on T-Chek’s website in this case.
Account # Over-ride Per Payee’s T-Chek Card
This checkbox will only be enabled if you are using the Card Management program and have created T-Chek cards within TruckMate. If checked, and a T-Chek card exists for the payee, then the card’s T-Chek account number, rather than the default one specified, will be sent for that direct deposit. Although not yet used by T-Chek, the card number will also be sent in the export file (if this option checked and a card found).
Payee ID Over-ride Per Real-Time Lookup
This checkbox will only be enabled if you are using the Card Management program and have created "lookups" for T-Chek card-holders (mapping between the TruckMate ID for a driver or employee and the T-Chek ID for that driver or employee).