Accounts Payable

You use the TruckMate Accounts Payable module to manage transactions with vendors from start to finish. There are functions for entering and tracking purchase orders, vendor quotes, and vendor invoices.

You can detail vendor charges to different General Ledger accounts, or expense them to drivers directly. Vendor invoices are then posted to the General Ledger and Accounts Payable. The posting process can also post expenses as deductions into the Driver Pay Module.

The Interline Payables system also generates vendor invoice records based on pro-bill records created by Customer Service or Dispatch and used in the dispatch operations processes. The system processes these invoices directly into AP Inquiry and are managed from that point forward.

The Fuel Management module also generates vendor invoice records by importing electronic vendor billing. Once these bills are imported, the system processes them like any other vendor bills.

You manage vendor accounts and payments through AP Inquiry and checks generated into Check Printing program or Instant Checks/Check Maintenance.

You print checks or transmit them to your bank using Direct Deposit.

The check transactions are reconciled against bank statements in Bank Reconciliation.