Fuel Management overview

The Fuel Management Module encompasses several main programs within TruckMate. Below is a brief explanation of what the functions of each of these programs are:

Some oil companies send you an electronic copy of your fuel purchase invoice. TruckMate has developed a process for you to import this electronic invoice into your TruckMate program. Using the Card Data Import program, you select, from a pull-down menu, which card data import style is associated with your company.

The Fuel Tax Audit program will allow users to verify information entered in the Fuel Tax Module, and print a report on areas requiring modification. To use the program, simply make your selections from the list, set an appropriate starting and ending date, and select the 'Verify' button. You’ll be re-directed to the 'Report' tab where you can view, and if desired print, the audited information.

With the Fuel Tax Trip program you can track a particular driver’s trip, which trailer he has, the mileage estimation and the map he will be taking to complete the trip. You enter the starting origin, destination, starting odometer reading, leaving date/time and estimated arrival date/time. The Trip program can help you calculate the rest. You can even track different legs of a trip. For example, on a trip with a single freight bill, the first leg of the trip is the movement of the equipment to the freight pickup location, the second leg is the movement of the equipment and freight to the delivery location. Empty and loaded miles can be calculated for all legs.

The Trip Generator Maintenance program acts as a kind of "after-the-fact Dispatch program" for it allows you to record Trip information an the end of a Trip, using the documentation the Driver provides from his Trip Sheet. This comes in handy if you have a Driver doing repetitive Trips for a period of time, for you can simply use Trip Generator Maintenance to record his Trip information, without having to repeatedly enter Dispatch details.