Driver Pay Contracts menu, toolbar, and header information
Menu Bar/Toolbar
File Menu
Print Reports
Selecting the Print Reports button will bring up the report selection window, common to many TruckMate applications. Here, you will select a report file from those available in your system and a Crystal Report will be generated.
For more information on Report functionality in TruckMate, see the Crystal Reports Reference.
Exit
Selecting this option will close the Driver Contracts program.
Multi-Company Menu
For more information on the Multi-Company options available from the Menu Bar, see the Multi-Company documentation.
Navigate Menu
The Navigate Menu contains the standard TruckMate Navigation Bar, used to browse your Database records, as well as the following options:
Find
Click this button to search for a specific Driver Contract record using a variety of criteria.
Tools Menu
TruckMate Monitor
Click the down arrow next to this button to access the various functions of the new TruckMate Monitor.
Remember Position / Size
Selecting this option will maintain the program window position and size upon close. When the program is re-opened, it will appear the same.
Exchange Rates
Clicking this button will open the Foreign Exchange Rates Window, which allows you to setup how Foreign Currency is handled by the Driver Pay module. If there are multiple Currency Rates for a single Currency, the TruckMate system will use the most recent value, as shown by the 'Date' field.
Contract Compare
Selecting this option opens the Driver Pay Contract Compare window, which allows the User to simulate their Driver Pay Contracts in order to see how they would function if actually applied to a Driver.
The use of the Contract Compare window is very high risk and could affect standard pay calculations- ensure you are confident in its usage before attempting any Driver Pay Simulations.
Update Taxable Amounts
Select this option to open the Update Taxable Amounts Tool.
Contract Review
Opens the Driver Pay Contract Review Wizard allowing you to filter pay contracts/rules and define rate adjustments which can be applied to an entire set of contract rules as a group.
This function can update an individual or a set of pay contracts with a new "Effective From" and "Effective To" date, make the old rate sheets expire on a specific date and set the new rate sheets to be applied on a specific date.
Help Menu
TruckMate Help
Selecting this button will open the Driver Pay Contracts topic in the TruckMate Online Help file (the page you are currently viewing).
Service Portal
Selecting this button will open an instance of your default Internet browsing software, with the https://www.tmwcare.com login page displayed.
About
Selecting this button will open the standard TruckMate About window, which contains important information about the application you are currently using, including its version number (important for support calls).
Header Information
General information about the Driver contract is configured in the Header section of the screen. When you create a contract, a contract number is assigned 'behind the scenes'. When you assign the contract to a Driver in the Driver Profiles program (on the Contract tab), this number is displayed in the Contract ID field.
Contract ID
Displays the numerical contract number, assigned by the system, that is attached to this contract.
Description
You can use letters, numbers, and spaces in the Description field. The Description can be up to 50 characters long.
Effective Dates
Is the date that this particular contract becomes valid. Click the Calendar button for a Calendar selection form. Dispatch activity that occurs prior to this date will not generate Driver pay. In the next field, click the Calendar button to select an Expiry Date.
Expense Acct
This Account is used for the debit posting to the general ledger for rule-based payments. This posting is made by the Driver Pay Register program. General Ledger Accounts of the types 'Other Expenses', 'Tax Expense', 'Salaries Expense' and 'Foreign Exchange Expense' are available for selection in this field. General Ledger Accounts are configured in the GL Chart of Accounts program. Click the search button for an Account selection form.
Pay Percentage on Parent Bill Only
This flag applies to pay rules that pay a percentage of the Freight Bill charges to the Driver (configured on the Percentage tab). With Extra Stops series of Freight Bills, there may be charges on both the parent bill and the child bill(s). Check this box if you only want to pay the Driver a percentage of the charges on the parent bill. Do not check this box if you wish to pay the Driver a percentage of the charges on the parent and the child bills. See the Customer Service documentation for further information about Extra Stops.
Service Type
Manually enter a Service Type value in the space provided for this Contract.
Service Years
Enter the Start and Ending years this Contract has been available.
Fuel GL Dist
Click the search button to select a Fuel GL Distribution Account from your system’s list of General Ledger Accounts.