Job Code Definitions

Job Codes, sometimes known as Standard Jobs or Standard Repair Times, establish specific baselines for activities. Job Codes are complex activities that your mechanics can assign to repair orders in the Mechanic Workstation (for V.2022.2.2 and earlier) or TTP (for V.2022.3 and later). A few examples would be an A Level PM, an oil change, or a front brake repair.

In the oil change example, there are multiple actions, called tasks, which your mechanics would need to take to compete this Job Code. You can create Job Codes separately from tasks; however, you must have already created your Job Codes and tasks before assigning time or parts to them.

If you are going to use tasks for Check List items or for Task Standard Times, you must set up your tasks before you go to the Assignments tab.

Also, you can assign standard messages to Job Codes. For details, see Standard Messages.

This illustration shows the general process used when managing Job Codes.

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These settings determine Job Code functionality:

You use the Job Code Definitions page to manage Job Codes, tasks, and assignments. To open this page, go to Menu > Setup > Order Setup > Job Code Definitions.

For versions earlier than V. 2020.2, go to Menu > Setup > Repair Order Setup > Job Code Definitions.

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Job Code tab

Use this tab to create, edit, or delete Job Codes. It has one section: the Job Code Grid. By default, this tab only displays active Job Codes. To show inactive Job Codes, toggle the Show Inactive option.

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Field Definitions

If a field name is different in the window, it is provided below the page field name.

Field Definition

Job Code

Job Code ID

Description

Job Code description

Component Code

Component

Component Code assigned to the Job Code

Complaint

Complaint Code assigned to the Job Code

User Changeable

Shows whether the user can change Job Code time

Active Code

Identifies if the Job Code is active

In the application, you can use the scrollbar to view additional columns that are not defined here. In most cases, these columns contain information that is not critical for setting up Job Codes. If you have questions about these additional columns, contact your Support representative.

Tasks tab

Use this tab to create, edit, or delete tasks. It has one section: the Tasks Grid section. Tasks are actions that mechanics perform when working on repair orders. You can create tasks, such as changing the oil filter or rotating the tires, and associate them with Job Codes.

Tasks can be associated with more than one Job Code. If a task is flagged as Required, the employee must complete it in Mechanic Workstation (for V.2022.2.2 and earlier) or TTP (for V.2022.3 and later) before the repair order can be closed. In addition to making the task required, you can make a task comment required. This feature requires mechanics to make a comment on the task before they can complete the task.

A task may also be associated with a Diagnostic Definition. When tasks are associated with Diagnostic Definitions, they provide additional details to the mechanic.

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Field Definitions

If a field name is different in the window, it is provided below the page field name.

Required field: *

Field Definition

Task Description *

Task description

This field is limited to 255 characters.

Required

Indicates if the task is required

Note: If this option is set to YES, you must check the task in Mechanic Workstation (for V.2022.2.2 and earlier) or TTP (for V.2022.3 and later) before the repair order section is marked Complete.

Comment

Indicates if comments are required

Note: If this option is set to YES, you must enter a comment in Mechanic Workstation or TTP before the repair order section is marked Complete.

Active Code

Active

Indicates if a task is active

Note: If this option is set to NO, the task is marked inactive. It does not display in the Task Time View field on the Assignments tab.

Can Delete

Indicates if a task can be deleted

Task Details

Task details

If a Diagnostic Definition was associated with the task, the diagnostic definition is displayed.

Modified

Date last modified

Modified By

User’s ID

In the application, you can use the scrollbar to view additional columns that are not defined here. In most cases, these columns contain information that is not critical for setting up Job Codes. If you have questions about these additional columns, contact your Support representative.

Assignments tab: Job Code Assignment sub tab

Use this tab to assign Standard Times to Job Codes. Selecting a Job Code expands the Job Code to reveal additional fields. This sub tab has the Job Code section.

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Field Definitions

If a field name is different in the window, it is provided below the page field name.

Field Definition

Job Code

Job code and description

Shop

Shop ID

Unit

Unit ID

Unit Type

Unit ID

Unit Type

Customer

Customer ID

Customer ID

Fleet Code

Fleet ID

Fleet Code/Fleet ID

Est. Time

Estimated Time

Company-defined estimated time to complete in decimal hours (such as 1.5 hours)

SRT Time

Standard Repair Time (SRT) in decimal hours

Flat Rate

Flat Rate Time

Flat amount of time

Actual Hours Based

Actual Hours Based Job Code

Indicates if the Job Code time is based on actual time spent

Make

Unit make

Model

Unit model

Model Year

Year

Unit model year

Assignments tab: Task Time sub tab

Use this tab to assign tasks to Job Codes or to create Standard Times for tasks and assign those times to the tasks.

With Task Times:

  • Shops are able to bill by task performed instead of the total time assigned to a Job Code

  • Employees can "check off" work easier because the work is being tracked in smaller, more manageable chunks

This sub tab has the Task Time and Job Code Tasks sections.

  • Task Time

    This section displays a list of all Job Code assignments and associated tasks. Expand a task to see additional fields.

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    In the application, you can use the scrollbar to view additional columns that are not defined here. In most cases, these columns contain information that is not critical for setting up Job Codes. If you have questions about these additional columns, contact your Support representative.

    Field Definitions

    If a field name is different in the window, it is provided below the page field name.

    Field Definition

    Job Code

    Job Code number and description

    Task

    Task sequence number and task name

    Shop

    Shop ID

    Unit ID

    Unit ID

    Unit Type

    Unit Type

    Fleet Code

    Fleet Code

    Customer

    Customer ID

    Model Year

    Unit model year

    Make

    Unit make

    Model

    Unit model

    Est. Time

    Company-defined estimated time to complete in decimal hours (such as 1.5 hours)

    SRT Time

    Standard Repair Time (SRT) in decimal hours

    Flat Rate

    Flat amount of time

    Changeable

    Identifies if the user can make changes to the task time

    Fixed Price

    Indicates fixed pricing is enabled

    Fixed Price Amount

    Fixed price amount

    Fixed Part Amount

    Fixed part amount

    Fixed Labor Amount

    Fixed labor amount

    Part Amount Limit

    Total dollar amount allowed

    Fluid Amount Limit

    Total fluid amount allowed

    Active Code

    Indicates the task time assignment is available

    Customer

    Customer ID

    Customer ID

  • Job Code Tasks

    Displays a list of available tasks based on the selected Job Code.

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Assignments tab: Task Parts sub tab

Use this tab to assign parts from your Parts Catalog to a Job Code task.

Before you can assign parts to a Job Code task, you must first assign a task to a Job Code and the parts must exist in your Parts Catalog.

This sub tab has the Task Part, Parts Catalog, and Job Code Tasks sections.

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In the application, you can use the scrollbar to view additional columns that are not defined here. In most cases, these columns contain information that is not critical for setting up Job Codes. If you have questions about these additional columns, contact your Support representative.

  • Task Part

    Field Definitions

    Field Definition

    Job Code

    Job Code number and description

    Task

    Task name

    Part Number

    Part Number assigned to the task

    Part Description

    Part description

    Quantity

    Number of parts required for the task

    Fixed Price

    Indicates if a fixed price is assigned

    Options are:

    • Y

    • N

    Required

    Indicates if the part is required on the invoice

    Options are:

    • Y

    • N

  • Parts Catalog

    This section displays filters for searching parts.

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    Field Definitions

    Field Definition

    Component

    Component code

    Manufacturer

    Manufacturer code

  • Job Code Tasks

    Displays a list of available parts catalog records based on the job code selected.

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    Field Definitions

    Field Definition

    Part Number

    Part number

    Description

    Part description

Assignments tab: Task Messages sub tab

Use this tab to assign Standard Messages to Job Code Messages.

This sub tab has the Task Messages and Standard Messages sections.

  • Task Messages

    Displays a list of all Job Codes and associated task messages. Expand a Job Code to see additional fields.

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    Note: In the application, you can use the scrollbar to view additional columns that are not defined here. In most cases, these columns contain information that is not critical for setting up Job Codes. If you have questions about these additional columns, contact your Support representative.

    Field Definitions

    Field Definition

    Job Code

    Job Code number and description

    Standard Message

    Standard message description

  • Standard Messages

    Displays a list of available standard messages based on the job code selected.

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    Field Definitions

    Field Definition

    Message Name

    Standard message name

    Standard Message

    Standard message description