Vendor Parts master records

You use the Vendor Parts page to create and maintain vendor-supplied parts. A vendor-supplied part is provided and installed by a third-party vendor during a repair process. These parts do not affect a shop’s inventory. You can associate the part with a vendor alone, or with both a shop and a vendor combined.

On this page, you can:

Create, update, or remove vendor parts records
Specify a part manufacturer
Provide warranty information
Identify requirements for charging a part on a repair order

Go to Menu > Masters > Vendor Parts to open the Vendor Parts page.

Layout of the Vendor Parts page

This illustration shows the Vendor Parts page.

Pages are designed so that menus and functionality areas appear the same way throughout the application. While some elements are not part of every page, the basic layout of the page is consistent.

The Vendor Parts page provides access to the:

Menu that lists application menu items
User menu that lists user-specific menu items
Command buttons that allow you to delete, add, reset, and save vendor part records
Data Navigator used to page through part records
For details, see Searching and navigating the application.
Functionality area where you enter information into the system
Navigation pane that includes the Shop, Vendor, Part lookup fields and the Search icons

All fields are required.

Field	Definition
Shop	User defined shop identification number Identifies the shop assigned to the vendor part.
Vendor	User defined vendor identification number for the vendor providing the part You can enter up to 12 alphanumeric characters.
Part	User defined part identification number You can enter up to 24 alphanumeric characters. Notes: To enable this field, you must enter a vendor ID in the Vendor field. This can be the manufacturer’s part number or a number used by your company for the part. The part number cannot start with blanks. The system removes any blanks entered on a part automatically.

Field

Definition

Shop

User defined shop identification number

Identifies the shop assigned to the vendor part.

Vendor

User defined vendor identification number for the vendor providing the part

You can enter up to 12 alphanumeric characters.

Part

User defined part identification number

You can enter up to 24 alphanumeric characters.

Notes:

To enable this field, you must enter a vendor ID in the Vendor field.
This can be the manufacturer’s part number or a number used by your company for the part.
The part number cannot start with blanks. The system removes any blanks entered on a part automatically.

Definition tab

The Definition tab has five sections: Part Classification, Inventory Method, Manufacturer, Warranty Information, and RO Requirements. It shows:

The full name of the shop (if applicable) instead of the shop ID
The full name of the vendor instead of the vendor ID
The full name of the part instead of the part ID
Trimble recommends using the OEM part number.

This illustration shows the Definition tab sections.

Part Classification

You use the Part Classification section to enter specifics about the part, including its description, component code, and whether the part is taxable.

Required field: *

Field	Definition
Description *	Part’s description
Component Code *	Component codes are based on the ATA standard component codes for Systems, Assemblies, and Parts on a unit. The codes are developed in three sets of three digits. The sets are separated by dashes: XXX Three digits represent a *system* on a unit. This is the highest level of a component. For example, 013 is the component code for Brakes. XXX-XXX The second set of three digits represents an *assembly* on a unit. For example, 013-001 is the component code for the Front Brakes and Drums. XXX-XXX-XXX The third set of three digits represents a *part* on a unit. For example, 013-001-014 is a Front Brake Shoe.
Part Type *	Part type classifies the part. The following are valid part types: Accessory A major component on equipment It is commonly a serialized part. Examples of an accessory include an engine, transmission, and GPS system. Casing A tire that needs to be re-capped This part type is commonly used when the Tire Module has been purchased. Fluids You use fluids on fuel tickets and repair orders. When setting up a fluid, the fluid type field appears. An entry in the field is required. Kit Contains multiple parts When you charge a kit part ID on an order, the parts that make up the kit are charged on the order automatically. Spare A spare tire on a unit It is commonly used when the Tire Module has been purchased. Standard This option covers all parts that do not fit into the special categories above. Supplies Items that you do not normally charge on a repair order, such as shop towels Tire Special designation for tires tracked in inventory
Shop	Shop that purchased the part
Taxable	Determines if the part is taxable. Options are: YES (default) Calculate the tax. NO Do not calculate the tax. Note: To change the value, toggle to the needed option.

Field

Definition

Description *

Part’s description

Component Code *

Component codes are based on the ATA standard component codes for Systems, Assemblies, and Parts on a unit. The codes are developed in three sets of three digits. The sets are separated by dashes:

XXX
Three digits represent a system on a unit. This is the highest level of a component. For example, 013 is the component code for Brakes.
XXX-XXX
The second set of three digits represents an assembly on a unit. For example, 013-001 is the component code for the Front Brakes and Drums.
XXX-XXX-XXX
The third set of three digits represents a part on a unit. For example, 013-001-014 is a Front Brake Shoe.

Part Type *

Part type classifies the part. The following are valid part types:

Accessory
A major component on equipment

It is commonly a serialized part. Examples of an accessory include an engine, transmission, and GPS system.
Casing
A tire that needs to be re-capped

This part type is commonly used when the Tire Module has been purchased.
Fluids
You use fluids on fuel tickets and repair orders. When setting up a fluid, the fluid type field appears. An entry in the field is required.
Kit
Contains multiple parts

When you charge a kit part ID on an order, the parts that make up the kit are charged on the order automatically.
Spare
A spare tire on a unit

It is commonly used when the Tire Module has been purchased.
Standard
This option covers all parts that do not fit into the special categories above.
Supplies
Items that you do not normally charge on a repair order, such as shop towels
Tire
Special designation for tires tracked in inventory

Shop

Shop that purchased the part

Taxable

Determines if the part is taxable.

Options are:

YES (default)
Calculate the tax.
NO
Do not calculate the tax.

Note: To change the value, toggle to the needed option.

Inventory Method

The Inventory Method section shows the UOM (Unit of Measure), Default Cost, and Default Quantity fields.

Required field: *

Field	Definition
UOM *	Part’s unit of measure (such as Each, Dozen, Gross)
Default Cost	Vendor’s price for the part
Default Quantity	Quantity of part purchased

Field

Definition

UOM *

Part’s unit of measure (such as Each, Dozen, Gross)

Default Cost

Vendor’s price for the part

Default Quantity

Quantity of part purchased

Manufacturer

The Manufacturer section contains information on the part’s manufacturer.

Required field: *

Field	Definition
Manufacturer *	Part manufacturer’s ID Note: The system uses the standard ATA codes for the manufacturer’s ID.
Manufacturer’s Part Number	Manufacturer’s specified number for this part Typically, this is the OEM part number.

Field

Definition

Manufacturer *

Part manufacturer’s ID

Note: The system uses the standard ATA codes for the manufacturer’s ID.

Manufacturer’s Part Number

Manufacturer’s specified number for this part

Typically, this is the OEM part number.

Warranty Information

This section allows you to identify the part as having a warranty.

If the part does not have a warranty, click the Expendable Item button. The fields used to record warranty information are disabled.

If the part does have a warranty, you can record the type and length of the warranty.

Field	Definition
Meter Type 1, 2, or 3	Meter type used to measure warranty information (such as ECM, Odometer, Days, Hour Meter).
Meter 1, 2, or 3 Lifetime	Warranty’s duration based on the selected meter type (such as 45,000 miles or 365 days)
Meter 1, 2, or 3 Part Life	Number that represents the complete life of a part

Field

Definition

Meter Type 1, 2, or 3

Meter type used to measure warranty information (such as ECM, Odometer, Days, Hour Meter).

Meter 1, 2, or 3 Lifetime

Warranty’s duration based on the selected meter type (such as 45,000 miles or 365 days)

Meter 1, 2, or 3 Part Life

Number that represents the complete life of a part

RO Requirements

You use the RO Requirements section to specify requirements for the part when it is charged on a repair order.

Field	Definition
Position	Determines whether a position is required to charge a part on a repair order Options are: NO (default) Does not require a position YES Requires a position Note: To change the value, toggle to the needed option.
Component Match	Determines whether the part’s component code and the component code shown in the repair order section must match to charge that part out to the repair order For example, if the part component code is 034-001-001, the section component code must be 034 or 034-001, before the part can be charged on that section. Options are: NO (default) The components' codes do not have to match YES The components' codes must match Note: To change the value, toggle to the needed option
Serialized Part	Determines whether a serial number is required when charging a part to a repair order Options are: NO (default) A serial number is not required YES A serial number is required Notes: To change the value, toggle to the needed option. If a serial number is required, the New Serial Number and Old Serial Number are shown.

Field

Definition

Position

Determines whether a position is required to charge a part on a repair order

Options are:

NO (default)
Does not require a position
YES
Requires a position

Note: To change the value, toggle to the needed option.

Component Match

Determines whether the part’s component code and the component code shown in the repair order section must match to charge that part out to the repair order

For example, if the part component code is 034-001-001, the section component code must be 034 or 034-001, before the part can be charged on that section.

Options are:

NO (default)
The components' codes do not have to match
YES
The components' codes must match

Note: To change the value, toggle to the needed option

Serialized Part

Determines whether a serial number is required when charging a part to a repair order

Options are:

NO (default)
A serial number is not required
YES
A serial number is required

Notes:

To change the value, toggle to the needed option.
If a serial number is required, the New Serial Number and Old Serial Number are shown.