Business rules for the Set Unit Physical Location On RO Status Change option

When you set the Set Unit Physical Location on RO Status Change Application option to YES, the program updates a unit’s location data based on these rules. They apply to standard repair orders (SROs) and vendor repair orders (VROs).

In all these cases, the Set Unit Physical Location On RO Status Change application option must be set to YES. If the option is set to NO, the program does not update the Physical Location of any unit.

When no ROs are in Open status

RO Type	And the user	The program
Standard	Changes status from Pending or Complete to Open	Sets the unit’s Physical Location to IN-SHOP and the Physical Shop Location to the RO’s shop number
Standard	Creates a new SRO in Open status	Sets the unit’s Physical Location to IN-SHOP and the Physical Shop Location to the RO’s shop number
Standard	Changes the status from Closed to Open through the Re-open Orders page	Sets the unit’s Physical Location to IN-SHOP and the Physical Shop Location to the RO’s shop number
Vendor	Changes status from Pending or Complete to Open	Sets the unit’s Physical Location to AT-VENDOR
Vendor	Creates a new VRO in Open status	Sets the unit’s Physical Location to AT-VENDOR
Vendor	Changes the VRO status from Closed to Open through the Re-open Orders page	Sets the unit’s Physical Location to AT-VENDOR

RO Type

And the user

The program

Standard

Changes status from Pending or Complete to Open

Sets the unit’s Physical Location to IN-SHOP and the Physical Shop Location to the RO’s shop number

Standard

Creates a new SRO in Open status

Sets the unit’s Physical Location to IN-SHOP and the Physical Shop Location to the RO’s shop number

Standard

Changes the status from Closed to Open through the Re-open Orders page

Sets the unit’s Physical Location to IN-SHOP and the Physical Shop Location to the RO’s shop number

Vendor

Changes status from Pending or Complete to Open

Sets the unit’s Physical Location to AT-VENDOR

Vendor

Creates a new VRO in Open status

Sets the unit’s Physical Location to AT-VENDOR

Vendor

Changes the VRO status from Closed to Open through the Re-open Orders page

Sets the unit’s Physical Location to AT-VENDOR

When only one RO is in Open status

RO Type	And the user	The program
Standard or Vendor	Changes the RO status from Open to Closed, Complete, Pending, or Canceled,	Sets the Physical Location to the last location that was not IN-SHOP or AT-VENDOR, if such a location exists. If there is no previous location (that is, the unit has never had a Physical Location set), then the program sets the Physical Location to IN-SERVICE.
Vendor	Creates a new SRO in Open status	Changes the unit’s Physical Location from AT-VENDOR to IN-SHOP
Vendor	Changes an existing SRO from Complete or Pending to Open	Changes the unit’s Physical Location from AT-VENDOR to IN-SHOP

RO Type

And the user

The program

Standard or Vendor

Changes the RO status from Open to Closed, Complete, Pending, or Canceled,

Sets the Physical Location to the last location that was not IN-SHOP or AT-VENDOR, if such a location exists. If there is no previous location (that is, the unit has never had a Physical Location set), then the program sets the Physical Location to IN-SERVICE.

Vendor

Creates a new SRO in Open status

Changes the unit’s Physical Location from AT-VENDOR to IN-SHOP

Vendor

Changes an existing SRO from Complete or Pending to Open

Changes the unit’s Physical Location from AT-VENDOR to IN-SHOP

When multiple ROs are in Open status

RO Type	And the user	The program
Standard	Changes one SRO from Open to Complete, Closed, Canceled, or Pending	Leaves the Physical Location set to IN-SHOP, since there is at least one other SRO in Open status. The Physical Shop Location reflects the shop number of one of the remaining Open SROs.
Vendor	Changes one VRO from Open to Complete, Closed, Canceled, or Pending	Leaves the Physical Location set to AT-VENDOR, since there is at least one other VRO in Open status
Standard Vendor	Changes the only SRO from Open status to Complete, Closed, Canceled, or Pending, but there is still a VRO in Open status	Sets the unit’s Physical Location to AT-VENDOR and the unit’s Physical Shop Location to blank (null)
Standard Vendor	changes the only VRO from Open status to Complete, Closed, Canceled, or Pending, but there is still an SRO in Open status	Leaves the unit’s Physical Location as IN-SHOP

RO Type

And the user

The program

Standard

Changes one SRO from Open to Complete, Closed, Canceled, or Pending

Leaves the Physical Location set to IN-SHOP, since there is at least one other SRO in Open status. The Physical Shop Location reflects the shop number of one of the remaining Open SROs.

Vendor

Changes one VRO from Open to Complete, Closed, Canceled, or Pending

Leaves the Physical Location set to AT-VENDOR, since there is at least one other VRO in Open status

Standard

Vendor

Changes the only SRO from Open status to Complete, Closed, Canceled, or Pending, but there is still a VRO in Open status

Sets the unit’s Physical Location to AT-VENDOR and the unit’s Physical Shop Location to blank (null)

Standard

Vendor

changes the only VRO from Open status to Complete, Closed, Canceled, or Pending, but there is still an SRO in Open status

Leaves the unit’s Physical Location as IN-SHOP

If the unit has at least one SRO and VRO in Open status, the program always gives precedence to the SRO. It sets the Physical Location to IN-SHOP and the Physical Shop Location to the SRO shop.
In all cases, if the RO status is changed from Complete to Closed, the program makes no more updates to the unit’s Physical Location, since it would have already updated the location when the user changed the status from Open to Complete.