E-Mail Setup

The Servers tab is used to set up the SMTP server configuration that will be used by TruckMate programs when sending e-mails via SMTP. You can create multiple SMTP Servers, if required. The data entered on this tab will be stored in the EMAIL_SMTP_SERVER table.

ID

The SMTP ID will automatically default when an SMTP Server record is saved.

Server Name or IP

Enter the machine name or IP address of your STMP e-mail server.

Authentication Mechanism

If you require login authentication to your SMTP e-mail server, select the method you wish to use ('Auto-Detect', 'LOGIN' or 'NTLM'), and then enter the appropriate credentials in the 'SMTP User Name' and 'SMTP User Password' fields below.

Note: If you wish to use MAPI e-mail functionality throughout TruckMate (i.e. letting the user’s default e-mail software handle the e-mail functions) then you can leave this tab blank.

The Profiles tab is used to setup the e-mail 'profiles' which will be available in TruckMate applications. When using a program that supports e-mail functionality (see application list below), the user will need to choose from the E-Mail Profiles in the system before sending the e-mail.

ID

This field automatically populates on the creation of a new e-mail Profile.

Name

Enter a descriptive name to identify this e-mail Profile. Users will be able to search Profiles based on their name whenever they have the opportunity to select a Profile.

Send Method

The value chosen in this field designates how the displayed e-mail Profile will be handled by other TruckMate applications. If the user chooses 'SMTP' in this field, then they must configure a SMTP Sever (on the Servers tab) and then select a 'Server ID' in the 'SMTP' section (below). If the user chooses 'MAPI' in this field, then the SMTP setup is not necessary, as the users default e-mail software (machine specific) will be used to send the e-mail.

CC Sender

If checked, this checkbox will lead TruckMate to send a Carbon Copy (CC) of the e-mail send through the scheduler to the sender, that means the 'From' address of local exchange account to send the e-mail will be used instead of the exchange account setup on the machine that the scheduler is running on. This will assure the sender that the e-mail has been actually sent.

SMTP

If the user has chosen the 'SMTP' value in the 'Send Method' field for this Profile, then they must choose a 'Server ID' from their system (configured on the Servers tab). The 'Server Name or IP' field will automatically populate based on the Server setup, but the 'Sender Name' and 'Sender E-Mail Address' fields (Profile-specific) must be filled out.

Default Profile For

The Default Profile For section tells TruckMate which program’s should have the displayed E-Mail Profile as their default. The flags in this section correspond as follows:

The following TruckMate applications have been affected by the centralization of e-mail profiles: