eManifest

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The eManifest program handles the generation and maintenance of electronic manifests required for EDI and the Canadian Border Protection Agency’s 'ACE' US border crossing requirements.

To access eManifest:

From this location Go to

TruckMate Menu and TruckMate Task List

  • TruckMate 2023.1 and later:
    Dispatch > eManifest
    EDI > eManifest

  • TruckMate 2022.x and earlier:
    Dispatch > Brokerage > ACE eManifest
    Dispatch > Bulk Tanker > ACE eManifest
    Dispatch > Intermodal > ACE eManifest
    Dispatch > LTL > ACE eManifest
    Dispatch > Truckload > ACE eManifest

Windows Start Menu

  • TruckMate 2023.x and later:
    TruckMate 20xx > eManifest

  • TruckMate 2022.x and earlier:
    TruckMate 20xx > ACE eManifest

Windows Explorer

C:\Program Files (x86) > TruckMate 20xx > EMan.exe

How Do I?

General EDI Transaction Message Rules

  1. To Amend Trip information (driver, crew and trailer) only:

    • This can be accomplished with a 309 or 358.

    • However, if the original trip was created with a 358 it should be amended with a 358.

  2. To Amend a Shipment only:

    • Can only be performed with a 309-Y

    • Only send the item being amended (in the case of multiple bills on one manifest)

  3. A 358-Y (Amendment) must be used to add an existing shipment to an existing Trip.

    If the manifest was already finalized (309 - W, or 353 - Z), an amendment reason code must also be sent at both the header level and the shipment item level.

  4. 358-Y (Amendment) must be used to delete (or disassociate) an existing shipment from an existing Trip.

    • Identify the shipments at the item level to be removed from the trip.

    • This action only disassociates the shipment from the manifest but does not delete the shipment from CBP’s system. The shipment is still active in CBP’s system and can then be assigned to another manifest.

    • If the manifest was already finalized (309 - W, or 353 - Z), an amendment reason code must also be sent at both the header level and the shipment level.

  5. A 358 cannot be used to create a new shipment.

  6. A 358 cannot be used to modify an existing shipment.

    Example: Change existing shipment details such as pieces or commodity. This can only be accomplished using a 309.

  7. A 309 must be used to create a new Trip and a new Shipment in one transaction.

    • 309-W

    • Note: this generates a finalized manifest in CBP’s system.

  8. A 309-P must be used to create a new Shipment.

    • No trip information is sent on a 309-P.

    • There is no way to create a new shipment and add it to an existing manifest in one step.

  9. A 309 cannot be used to add an existing Shipment to an existing Manifest.

    A 358-Y must be used to accomplish this.

  10. There is no way to create a new Shipment and add it to an existing Trip in one step.

    • A 309-P must be used to create a new shipment

    • A 358-Y must be used to add the now existing shipment to the existing trip.

    • Note: a 309-W can be used to create a new shipment and a new trip in one step.

  11. A 309-Y must be used to modify an existing Shipment.

    Example: change shipment details such as pieces or commodity.

  12. A 358 can be used to create a new Trip and add existing Shipments in one step:

    • Submit 358 S and identify pre-existing shipments to be added.

    • This manifest would not be considered final so an Amendment reason code would not be required.

    • To finalize the manifest will require a 353-Z.

    • This could also be accomplished in two steps:

      • 358-S to create a new trip.

      • 358-Y to add existing shipments to the trip.

How do I Choose Which EDI Transaction Set to Use?

EDI Transaction Sets by Scenario:

  • Create a new Trip and a new Shipment in one step: 309-W

  • Create a new Shipment only: 309-P

  • Create a new Trip only: 358-S

  • Remove or disassociate an existing Shipment from an existing Manifest: 358-Y

  • Delete an existing Shipment from CBP’s system: 309-Y (must not be associated with an existing Manifest. Use the 358-Y first if this is the case).

  • Modify an existing Shipment: 309-Y

  • Delete an existing Trip and all related Shipments: 309-3 or 358-3 (either of these will remove all traces of both the Shipments and Trip information from CBP’s system).

  • Delete an existing Trip without deleting the Shipments from CBP’s system:

    • Disassociate all shipments from the trip

    • 358-Y to identify all associated shipments to be deleted

    • 358-3 to delete the trip (shipments will still exist in CBP’s system)

How do I Change the Driver / Trailer / PUnit after a 309W has been sent and a 355 Accepted was received?

  1. Open the eManifest program (EMAN.EXE).

  2. Use the find button to search for the same Manifest.

  3. Open the Crew Tab.

    Change the 'Driver', 'Trailer' or 'PUnit' Code value.

  4. In the eManifest program Header:

    1. Set the 'EDI Transaction Set' radio option to '358'.

    2. Set the 'Transaction Set Purpose' drop-down menu to 'Y - Amend'.

    3. Set the 'Applicable Manifest Details' radio option to 'Trip Only'.

    4. Set the 'Amendment Reason Code' drop-down menu to '03 - Clerical Error'.

  5. Use the Validate, Approve and Submit buttons to process the new Manifest.

How do I Amend a Freight Bill after a 309W has been sent and a 355 Accepted was received?

  1. Open the eManifest program (EMAN.EXE).

  2. Use the find button to search for the same Manifest.

    1. Open the Bill of Lading > Details Tab.

    2. Change the 'Quantity' value of the Details.

    3. Change the 'Weight' of the Details.

  3. In the eManifest program Header:

    1. Set the 'EDI Transaction Set' radio option to '309'.

    2. Set the 'Transaction Set Purpose' drop-down menu to 'Y - Amend'.

    3. Set the 'Applicable Manifest Detail' radio option to 'Shipment Only'.

    4. Set the 'Amendment Reason Code' drop-down menu to '03 - Clerical Error'.

  4. Open the Shipment Amendment Control Tab.

    1. Select the 'Amendment' flag.

    2. Set the 'Amendment Type' to 'M'.

    3. Set the 'Amendment Reason Code' to '03'.

  5. Use the Validate, Approve and Submit buttons to process the new Manifest.

How do I Amend a Freight Bill after a 309W has been sent and a 355 Rejected was received?

  1. Open the eManifest program (EMAN.EXE).

  2. Use the find button to search for the same Manifest.

  3. Open the Bill of Lading > Details Tab.

    1. Change the 'Quantity' value of the Details.

    2. Change the 'Weight' of the Details.

  4. In the eManifest program Header:

    1. Set the 'EDI Transaction Set' radio option to '309'.

    2. Set the 'Transaction Set Purpose' drop-down menu to 'Y - Amend'.

    3. Set the 'Applicable Manifest Detail' radio option to 'Shipment Only'.

  5. Use the Validate, Approve and Submit buttons to process the new Manifest.