Entering a fuel order on the Fuel Shipment Tender page

To tender a fuel shipment on the Fuel Shipment Tender page, go to Menu > Customer > Fuel Shipment Tender. The Fuel Shipment Tender page opens.

Some fields may be filled in with default values.

Order By

Identify the Order By company.

Depending on how the application has been set up, the Order By company may be designated by any of these:

Default value

A default value may come from your user profile, the shipper, or the consignee.

When a default value appears, no entry is required and the default Order By company does not appear on the page.

Multiple companies in a list

A drop-down list may appear. From it, you can select the Order By company, using its company ID and/or company name and address

Bill To

In the Identify the Bill To section, select the appropriate radio button.

Depending on application settings, the Bill To company may be designated by any of these:

Default value

When a default value appears, no entry is required and the Bill To company does not appear on the page.

This value cannot be changed.

Role radio buttons

Field

Definition

Bill the company previously assigned as the default (Order By) company in your user profile

Shipper

Bill the shipper company (the company where the first pickup occurs)

Consignee

Bill the consignee company (the company where the last delivery occurs)

Unknown

Company to be billed is unknown

Multiple companies in a list

The hosting company determines how companies appear in the list. You may see:

Company name and address
Company ID, name, and address
Company name only
Company ID only

Order details

In the Enter Order Details section, complete fields as needed.

The hosting company may not be using all these fields, or may have renamed them.

Field	Definition
Order Ref# Order Ref# Type	Record the reference number associated with the order. Order Ref# Enter a reference number. Order Ref# Type Use the drop-down list to specify the reference number type. Notes: Depending on how the hosting company has set up the Tender Shipment page, a default reference number type may already be selected. If needed, click Add Ref Number to enter multiple reference numbers for the order. If you incorrectly add too many reference numbers, you can delete the *last* row. If you recorded multiple reference numbers and need to remove one in the middle, you must remove all of the reference numbers that follow it before you can delete the one you do not want. Select either field in any reference number row and click Remove Ref Number to remove the last row.
Revenue Types Rev Type 1-4	Revenue classifications with which a record is associated Note: The names, options, and default values for these fields can vary. Some of these fields may not be accessible.
Trailer Types Trailer Type1-4	Trailer classifications with which a record is associated Note: The names, options, and default values for these fields can vary. Some of these fields may not be accessible.
Contact	Enter the name, phone number, etc., of someone who can be contacted about the shipment. This field may accept a free-form entry, or it may be filled automatically with a default value that you can edit, if needed.
Remarks	Enter a comment of up to 250 characters about the order.
Notes1-2	Enter additional information about the order.
Trailer	Select a trailer for the load. Note: Depending on how the hosting company has set up the Tender Shipment page, a default trailer ID may already be selected.

Field

Definition

Order Ref#

Order Ref# Type

Record the reference number associated with the order.

Order Ref#
Enter a reference number.
Order Ref# Type
Use the drop-down list to specify the reference number type.

Notes:

Depending on how the hosting company has set up the Tender Shipment page, a default reference number type may already be selected.
If needed, click Add Ref Number to enter multiple reference numbers for the order. If you incorrectly add too many reference numbers, you can delete the last row. If you recorded multiple reference numbers and need to remove one in the middle, you must remove all of the reference numbers that follow it before you can delete the one you do not want. Select either field in any reference number row and click Remove Ref Number to remove the last row.

Revenue Types

Rev Type 1-4

Revenue classifications with which a record is associated

Note: The names, options, and default values for these fields can vary. Some of these fields may not be accessible.

Trailer Types

Trailer Type1-4

Trailer classifications with which a record is associated

Note: The names, options, and default values for these fields can vary. Some of these fields may not be accessible.

Contact

Enter the name, phone number, etc., of someone who can be contacted about the shipment.

This field may accept a free-form entry, or it may be filled automatically with a default value that you can edit, if needed.

Remarks

Enter a comment of up to 250 characters about the order.

Notes1-2

Enter additional information about the order.

Trailer

Select a trailer for the load.

Note: Depending on how the hosting company has set up the Tender Shipment page, a default trailer ID may already be selected.

Events

In the Event 1 section, complete fields as needed to create at least one delivery event.

Field	Definition
Location	Depending on how the application has been set up, the location may be designated by: Selecting the name and address of the company where the delivery will occur from the Location drop-down list Entering the city, state, and ZIP Code of the company where the delivery will occur in the City, State, and Zip fields Entering the ZIP Code of the company where the delivery event will occur in the Zip field
Type	Select the type of delivery for the event. The options are: Drop Trailer (DRL) The driver is to unhook to the trailer at the delivery location. Drop Load (LUL) Freight is to be unloaded from the trailer at the delivery location.
Early Date/Time	Use the drop-down calendar and clock to select the earliest date and time the event can occur. This is also known as the retain date/time. Note: This field defaults to the current date and time. If you wish, select another date and time.
Late Date/Time	This is the date/time when the store’s tank will be empty if product isn’t delivered; it is also known as the runout date/time. Use the drop-down calendar and clock to select the latest date and time the event can occur. This field defaults to one hour later than the current date and time. If you wish, select another date and time. Note: The hosting company may have set this up differently.
Loc. Ref# Ref# Type	Record the reference number associated with the stop. Loc. Ref# Enter a reference number to be associated with the pickup or delivery. Ref# Type Select the reference number type. Notes: If needed, click Add Loc. Ref Number to enter multiple reference numbers for the stop. A second line with the two reference number fields is added. If you add more reference numbers than are actually needed, you can delete the *last* row. If you have recorded multiple reference numbers and need to remove one in the middle, you must remove all of the reference numbers that follow it before you can delete the one you do not want. Select either field in any reference number row and click Remove Loc. Ref Number to delete the last row.
Del. Instr.	Enter instructions about delivery of the order.
Commodity	Select the ID of the commodity to be transported. If you record multiple commodities and they are to be dropped at different consignee locations, you must manually select the commodity for the additional drop(s). Commodities are not *assigned back* to events that come before the event where you specified the commodity. Events added to the page after you specify a commodity do not *pick up* any commodities in existing events. You can change the commodity as needed.
Cmdty Ref# Cmdty Ref# Type	Record the reference number associated with the freight. Cmdty Ref# Enter a reference number to be associated with the commodity. Cmdty Ref# Type Select the commodity reference number type.
Weight	Enter a number representing the commodity’s weight. Note: Weight, volume, and count may all be recorded for the commodity.
Wt. Unit	Select the commodity’s weight unit of measure, such as, tons, pounds, or kilograms. Note: The hosting company may have set a default unit of measure. If needed, you can select a different one.
Volume	Enter a number representing the commodity’s volume. Note: Weight, volume, and count may all be recorded for the commodity.
Vol. Unit	Select the commodity’s volume unit of measure, such as, gallons, cubic yards, liters. Note: The hosting company may have set a default unit of measure. If needed, you can select a different one.
Quantity	Enter a number representing the commodity’s quantity. Note: Weight, volume, and count may all be recorded for the commodity.
Qty Unit	Select the commodity’s count type, such as coils, pallets, or cases. Note: The hosting company may have set a default unit of measure. If needed, you can select a different one.
Length	If applicable, enter the length of a commodity unit.
Width	If applicable, enter the width of a commodity unit.
Height	If applicable, enter the height of a commodity unit.
Stackable	Select the check box to indicate the commodity is stackable.
Shipper	Select the fuel pickup location.
Supplier	Select the company that sells the fuel to the service stations.
AccountOf	Select the company that purchases the fuel from a supplier and resells it to the service stations.

Field

Definition

Location

Depending on how the application has been set up, the location may be designated by:

Selecting the name and address of the company where the delivery will occur from the Location drop-down list
Entering the city, state, and ZIP Code of the company where the delivery will occur in the City, State, and Zip fields
Entering the ZIP Code of the company where the delivery event will occur in the Zip field

Type

Select the type of delivery for the event.

The options are:

Drop Trailer (DRL)
The driver is to unhook to the trailer at the delivery location.
Drop Load (LUL)
Freight is to be unloaded from the trailer at the delivery location.

Early Date/Time

Use the drop-down calendar and clock to select the earliest date and time the event can occur. This is also known as the retain date/time.

Note: This field defaults to the current date and time. If you wish, select another date and time.

Late Date/Time

This is the date/time when the store’s tank will be empty if product isn’t delivered; it is also known as the runout date/time.

Use the drop-down calendar and clock to select the latest date and time the event can occur.

This field defaults to one hour later than the current date and time. If you wish, select another date and time.

Note: The hosting company may have set this up differently.

Loc. Ref#

Ref# Type

Record the reference number associated with the stop.

Loc. Ref#
Enter a reference number to be associated with the pickup or delivery.
Ref# Type
Select the reference number type.

Notes:

If needed, click Add Loc. Ref Number to enter multiple reference numbers for the stop. A second line with the two reference number fields is added.
If you add more reference numbers than are actually needed, you can delete the last row. If you have recorded multiple reference numbers and need to remove one in the middle, you must remove all of the reference numbers that follow it before you can delete the one you do not want. Select either field in any reference number row and click Remove Loc. Ref Number to delete the last row.

Del. Instr.

Enter instructions about delivery of the order.

Commodity

Select the ID of the commodity to be transported.

If you record multiple commodities and they are to be dropped at different consignee locations, you must manually select the commodity for the additional drop(s).
Commodities are not assigned back to events that come before the event where you specified the commodity.
Events added to the page after you specify a commodity do not pick up any commodities in existing events.

You can change the commodity as needed.

Cmdty Ref#

Cmdty Ref# Type

Record the reference number associated with the freight.

Cmdty Ref#
Enter a reference number to be associated with the commodity.
Cmdty Ref# Type
Select the commodity reference number type.

Weight

Enter a number representing the commodity’s weight.

Note: Weight, volume, and count may all be recorded for the commodity.

Wt. Unit

Select the commodity’s weight unit of measure, such as, tons, pounds, or kilograms.

Note: The hosting company may have set a default unit of measure. If needed, you can select a different one.

Volume

Enter a number representing the commodity’s volume.

Note: Weight, volume, and count may all be recorded for the commodity.

Vol. Unit

Select the commodity’s volume unit of measure, such as, gallons, cubic yards, liters.

Note: The hosting company may have set a default unit of measure. If needed, you can select a different one.

Quantity

Enter a number representing the commodity’s quantity.

Note: Weight, volume, and count may all be recorded for the commodity.

Qty Unit

Select the commodity’s count type, such as coils, pallets, or cases.

Note: The hosting company may have set a default unit of measure. If needed, you can select a different one.

Length

If applicable, enter the length of a commodity unit.

Width

If applicable, enter the width of a commodity unit.

Height

If applicable, enter the height of a commodity unit.

Stackable

Select the check box to indicate the commodity is stackable.

Shipper

Select the fuel pickup location.

Supplier

Select the company that sells the fuel to the service stations.

AccountOf

Select the company that purchases the fuel from a supplier and resells it to the service stations.

Commodities

If needed, add or delete commodities for the delivery events.

To add a commodity, click Add Commodity and complete the fields as needed.

To delete the last commodity from the commodity list, click Remove Commodity.

You can remove only the last commodity. If you recorded multiple commodities and need to remove one in the middle, you must remove all of the commodities that follow it before you can delete the one you do not want.

Event list

If needed, edit the event list.

A shipment must have at least one consignee listed in the Location field and a shipper listed in the Shipper field.

To add a stop to the end of the Event list, click Add Event and complete fields as needed.

To delete the last event from the event list, click Remove Event.

You can remove only the last event. If you have added multiple stops and need to remove one in the middle, you must remove all of the events that follow it before you can delete the one you do not want.

Completing the order

Click Submit Shipment to tender the order.

A message at the top of the page states that the order was tendered and ready for review. If you want, you can view the tendered shipment on the Available Loads board.

If you provided your e-mail address when you logged in for the first time, you will receive e-mail confirmation that your order has been successfully submitted and received by the hosting company.

Choose from the following options:

To make changes, cancel the shipment, or submit the order again as a new shipment, choose one of the options located at the bottom of the page (Update the Shipment, Submit as New Shipment, or Cancel this Shipment).
To erase all fields and create a new shipment tender, click Clear for New Shipment.