Introduction to Fuel Maintenance features

First available in TMW Operations 14.20.122

The Fuel Maintenance interface provides communication between your TMWSuite database and your fuel vendor. It allows you to track transactions your company drivers and owner/operators make using the fuel cards you assign to them. These transactions include:

  • Fuel purchases

    Information from these transactions is combined with trip data to provide estimated miles. Estimated miles can be exported to TMW’s Fuel Tax Export interface, which can then export them to vendors. You can also use the Fuel Tax Export interface to format this data for fuel tax purposes. For more information on this product, contact TMW Sales.

    Fuel purchases made by owner/operators can also become pay details. You can transfer them to the TMWSuite Settlements application.

  • Cash advances

    A cash advance is a transaction in which a resource gets cash at a point of sale. These include fuel card advances and express cash. Information from these transactions becomes pay details that you can transfer to Settlements.

You can use these features to manage fuel card transactions:

  • Socket Information
    Create and maintain the electronic connection between your database and your vendor

  • File Layout
    View and edit data file layouts

  • Account/Customer Setup
    View and edit account and customer codes provided by your vendor

  • Security Cards
    Create and maintain security cards for users who have the authority to enter or change transaction information

  • Card Maintenance
    Assign and manage the status of fuel cards used by resources (drivers, tractors, trailers, carriers, or third parties)

  • Fuel Card Import
    Import fuel cards

  • Interactive Fuel Card Update Rules
    Create and edit status-based rules that apply to specific resources and/or trips

  • Truck Stops
    Create and edit profiles for individual truck stops

  • Fuel Import
    Import, review, and process transaction data

  • Service Center Chain Code Rebates
    View and edit rebate information associated with truck stop chains or individual locations

  • Fuel Product Codes
    View and edit product codes that the system uses to identify different types of fuel products, such as diesel, gasoline, and propane